Summary

Resourceful Executive Assistant adept at coordinating domestic and international travel, organizing large scale meetings and managing third party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employ’s professionalism and superior communication skills to meet client and company needs.

Highlights

Located and built out a 7,000 sq. ft. regional office in South Florida. Purchased office equipment, office supplies, located and established relationships with all vendors, negotiated rates, hired and supervised office staff.

Took over real estate management of accounting firm in which principal was a partner in owning the building. This saved the partners the expense of hiring a real estate management firm.

Spearheaded online education, allowing employees to take regulatory and self-improvement classes.

Conceptualized/coordinated the development of an Administrative Handbook for the administrative staff.

Negotiated lower rates for hotels, meeting space, office supplies and transportation

Experience

Durham Technical Community College, Durham, NC 0/1/19 – 2/13/20

Executive Assistant, Office of the President (This is a temporary position)

Assist President and Executive Vice President

Attend Leadership Council Meetings and President’s Cabinet Meetings, take Minutes and distribute

Maintain the President’s calendar

Event and meeting planning for the President, on and off campus

Register the President at conferences and make hotel reservations

Receive invoices, match to receipts and forward to A/P for payment

Document several processes needed for the next Executive Assistant to do her job

(Board of Trustee meetings, Use of College Facilities, Request for President at events,

Process for monthly birthday celebrations, etc.)

Took time off to assist my elderly parents with the sale of their condo and get 7/18 – 10/1/19

them into an assisted living facility.

Prime Mortgage Lending, Inc., Apex, NC 5 /28/18 – 6/29/18

Executive Assistant (This was a temporary position)

Assist President, Executive Vice President, and Corporate Counsel

Attend meetings to take Minutes and distribute

Planned the 2018 Holiday Party, reserving venue, caterer and entertainment

Provided Property Management to the President on property owned, i.e. repairs, painting, etc.

Provided Lease Administration for all branches throughout the country

Suggested/produced the first company newsletter to all national employees to promote inclusion

Worldwide Clinical Trials, Morrisville, NC 2/1/18 – 5/22/18

Executive Assistant (This was a temporary position)

Assist Executive Vice President of Global Clinical Development

Make travel and hotel reservations, agendas, expense reports in Concur, and keep calendar

Attend Bi-Weekly Meeting to take notes and distribute action items

Arrange meeting planning for large and smaller meetings, both domestic and international

Produce organizational charts using Visio

Accreditation Commission for Health Care (ACHC), Cary, NC 8/17 – 1/22/18

Administrative Assistant

This firm provides accreditation for home health care, hospice, pharmacies, sleep labs and private duty nursing. A surveyor is a person hired by ACHC that goes to these facilities and does an audit ensuring they are adhering to regulations put in place by Medicare.

●Send out paperwork to new surveyors for onboarding

●Process paperwork and enter into AMS system

●Make hotel reservations for new surveyors coming to Orientation

●Manage online systems for termination of surveyors, expiration of licenses and TB testing

●Keep spreadsheets current for Active Surveyors, Inactive Surveyors, Precept Tracking, Full-time Surveyors, Contract Surveyors (approximately 115 surveyors nationwide)

●Attend and take minutes for the Pharmacy Review Committee, Monthly Strategy Meetings, and Bi-Weekly Meetings

●Produce the Monthly Metrics Report

Roig Lawyers, Deerfield Beach, FL 3/13 – 5/15

Executive Assistant/Real Estate Acquisition Specialist

●Assisted Project Manager for all office expansions that included four new offices in two years. Located and built offices in Miami, West Palm Beach, Tampa and Orlando

●Oversaw purchase of office equipment and office supplies

●Established and maintained vendor relationships

●Arranged all travel for managing partner

●Maintained very busy calendar for managing partner

●Event/meeting planning for firm: weekly attorney meetings, holiday party, employee appreciation events, off-site picnics

Makhteshim Agan Americas, Inc., Aventura, FL 3/07 – 1/13

Executive Assistant to President, Deputy President, CFO and EVP Marketing (2010-2013)

Brought in to assist with new construction of a 7,000 sq. ft. regional headquarters

Supported four executives with the day-to-day operations of new regional office

Scheduled extensive travel, both international and domestic

Hired and supervised one receptionist to assist with administrative tasks

Established and maintained all vendor relationships

Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement and maintenance

Maintained office services by organizing office operations and procedures; reviewing and approving supply requisitions

Executive Assistant to CFO, Raleigh, NC (2007-2010)

Assisted CFO with day-to-day operations, managed/coordinated special projects, reports and presentations to Executive Management and Board of Directors

Prepared Board books prior to Board of Directors meetings by utilizing Excel spreadsheets and PowerPoint presentations

Fleet Manager for all company leased vehicles (39)

Contracted for all off-site sales meetings, including hotels, restaurants, audio-visual equipment, team-building activities

Coordinated CFO's travel and prepared expense reports

Maintained CFO's calendar and scheduled appointments

Provided guidance to other administrative staff

Liggett Vector Brands, Inc., Durham, NC 3/04 – 9/05

Executive Assistant to Executive Vice President

Scheduled and maintained EVP's calendar

Coordinated travel and attendance at various conferences

Reviewed monthly American Express statements for accuracy and prepared expense reports

Prepared all corporate PowerPoint presentations for Board of Directors, Executive Management and high-level customers

Successfully managed and contracted for the Corporate Hospitality project, "2005 US Open Golf Tournament", Pinehurst, NC for top customers. Arranged for hospitality table at The Trophy Club, hotel rooms, hospitality suite at hotel, transportation to/from various venues, dual-logo corporate merchandise, dinners, air travel, invitations

Paradigm Genetics, Inc., Durham, NC 05/00-12/03

Executive Assistant to CEO

Planned and coordinated all Board of Directors meetings

Attended all Executive Committee Meetings, took notes and distributed

Scheduled and maintained CEO's calendar

Coordinated CEO's travel and attendance at various conferences

Reviewed monthly American Express statements for accuracy and prepared expense reports

Negotiated direct billing at local hotels at lower cost

Organized all company outings and holiday parties

Developed/designed the Company's newsletter, The Paradigm Parrot

Education

Post Jr. College, Waterbury, CT

Associate in Science Degree

Certifications

HR Overview for HR Non-Professionals

Communicating Diplomatically

Excelling as a First-Time Supervisor

Technical Skills

Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Visio, Access, Project

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