Executive Assistant Document Control
Resume:
* * * * * C V _ J A N I C A C A S T R O P A Y A B Y A B
Aqar Villa No.8, Al Difaat St., Al Sadd, Doha
Qatar Mobile Number: +974********
Email Address: adboro@r.postjobfree.com
OBJECTIVE
To be a part of Progressive Organization which utilizes my experiences, analytical skills and commitment to perform quality work while giving me an opportunity to work in a challenging environment and to enrich my knowledge and understanding. EDUCATIONAL ATTAINMENT
Bachelor of Science in Business Administration
Major in Banking and Finance
Central Colleges of the Philippines
SKILLS
• Expert in ACONEX (Web Base) Documentation System.
• Proficient in Microsoft Excel, Microsoft Word, Microsoft Power Point, Microsoft Outlook & Adobe Acrobat PRO.
• Ability to prioritize own activities so that all tasks are completed in a timely manner.
• Very Good organizational Skills with ability to multi-task and prioritize.
• Excellent verbal, written Communication and Decision-making skills.
• Self-motivated very good initiative and team player and can work with minimal supervision. WORK EXPERIENCE
STROM Construction Company L.L.C.
(Subsidiary of Bin Omran Trading and Contacting)
Al Dafna - Taawon Street Qatar Tower - Floor 19
Doha – State Of Qatar
Position: Document Controller / Secretary
May 2019 – Present
Duties & Responsibilities
Responsible for Applying Self-Work Approval to Kahramaa.
Responsible for Application Request for Power Supply of Street Lighting Feeder Pillars, Bus Station & Traffic Signal Feeder Pillar
Responsible for Application of Power Supply for KM Service Package [Street Light (SL) Feeder Pillar, Traffic Signal Controller (TSC), Bus Station (BS) and RTU)] 2 of 5 l age
2 P a g e C V _ J A N I C A C A S T R O P A Y A B Y A B
Prepare (RFI) Request for Inspection - Trench Inspection Main MV & LV Cable & LV Service Cable (Cable by KM)
Handle and maintain records for GIS As Built Application to Kahramaa.
Prepare transmittals and reports for construction drawings and documents issued to the Main - Contractor in compliance with established document issue procedures.
Handling of Incoming and Outgoing Correspondences/Letters for project/s records.
Preparation, maintenance and management the project master filing and document control systems to ensure all project documents in the established filing/document control system is the latest issue and are valid always.
Preparation of Reports.
Rizzzani De Eccher, S.p.A., Doha, Qatar
Project: Qatar Rail Transit Red Line North Elevated at Grade Position: Document Controller / Secretary
April 2015 – May 2019
Duties & Responsibilities
Engineering & Commercial
Preparation and Uploading D e s i g n Drawings, S h o p D r a w i n g s, Reports, Plan s, Method Statements & IT P’s and all other related submittals in compliance with the Quality Control Procedures and to meet the project requirements.
• Follow process and principles of company's document Control Procedures
• Classify, sort, and categorize documents in alpha-numerical order
• Perform quality check on documents by following document control processes
• Review completeness, accuracy, and authenticity of documents
• Controlled distribution of documents to internal departments
• Archive, control, and retrieve records as and when needed
• Store and maintain company documents in both electronic and physical forms
• Maintained and retrieved data in and from spreadsheets
Handling of Incoming and Outgoing Correspondences/Letters for project records.
• Preparing and Uploading Incoming & Outgoing Correspondences / Letters via ACONEX and or Email.
• Controlled distribution of Incoming & Outgoing Correspondences/Letters to Internal departments
• Maintaining Registers for easier and faster tracking of Incoming and Outgoing Correspondences.
• Assist Commercial Department on all queries related to Correspondences.
Preparation and maintenance of Master Filing System for the safekeeping of all Contract Documents, Specifications, Drawings, Submittals, Monthly Reports and all other project correspondence in a professional manner in order to ensure easy access and retrieval as and when required.
Preparation, maintenance and management the project master filing and document control systems to ensure all project documents in the established filing/document control system are the latest issue and are valid always.
3 of 5 l P
3 P a g e C V _ J A N I C A C A S T R O P A Y A B Y A B
Preparation of transmittals and reports for construction drawings and documents issued to the Contractor and Sub-consultants in compliance with established document issue procedures.
Logging incoming and outgoing transmittals from and to the contractors to track all documents has been received by the contractor and ready to issue to the client.
Scanning of documents/drawings for keeping record and maintenance of electronic filing system.
Project Handing Over and Close-out Process related to the preparation of Taking over Certificate, co-ordination for obtaining As-Built Documentation, Guarantee & Warranty Certificates for Major Equipment’s from the Contractors for onward transmission to the Clients.
Preparation and Handover all Original Close-out Documentation (As-Built Drawings, etc.) to the Client in accordance with the Contract Requirements and compliance with the Project Close-out Procedures.
Testing & Commissioning and Construction
Coordinate with Site Engineer’s and or Managers for preparation of Weekly Permit to Work a Site.
Issue General / Construction Permit to Work to Designated Coordinator/s (MHI) and get Approval.
Issue Approved General / Construction Permit to Work to obtain Construction Commissioning Railway Management (CCRM) Permit to Work at Site.
Disseminate Approved PTW’s to the Engineers’ and managers for them to have access to work at Site.
Prepare nomination List for Training for CCRM Training Course.
Arrange Training Course Schedules as per Approved Time and Date of CCRM Trainer Lead.
Manage / Record Training Schedules for easy tracking. Secondary Function
• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person.
• Organize Meeting Schedules, circulating agendas and taking minutes.
• Prepare reports as requested by the Managers on a daily & weekly basis.
• Preparing and disseminating correspondence, memos and forms.
• Any other task assigned by the Engineering and Commercial Managers from time to time.
Chinese General Hospital and Medical Center, Manila Philippines Accounting and Finance - Credit and Collection
Position: Credit and Collection Staff
April 2013 – December 2014
4 P a g e C V _ J A N I C A C A S T R O P A Y A B Y A B Position Summary
• Monitoring of payments and Memorandum of Agreement of HMO and C o r p o r a t e Accounts.
• Preparation of monthly report for Corporate and HMO Accounts.
• Preparation of Professional fees of Doctors including in HMO and Corporate Check Payment.
• Handling issuance of Statement of Account and itemized billing for request of discharged patient.
• Monitoring of withholding tax certificate (BIR 2307).
• Monitoring of Prompt payment of Asian life for discount. Primary Responsibilities
• Posting receiving copy of SOA to individual Company's ledger. Make weekly reminder letter to the company and HMO. Apply check payment or cash payment from companies to individual company's ledger. Make list of patients attached to the check payment of the company, tally check payments against the receivables. Make endorsement of check payment to the cashier. Wait for the Official receipt coming from cashier, Xerox first then for posting to individual company's ledger. If there's no payment received from the company and HMO within the grace period of 15days from the date received of SOA the company will be suspended the accreditation or refer the case to the CCD Lawyer for appropriate action. Monitor every now and then if the company and HMO still have balance.
• Yearly monitoring of HMO and company if the Memorandum of Agreement is still accurate or they were going to renew it. Preparation of Professional fees for refund and endorsed to disbursement section.
• Make Statement of Account in a letterhead and printed itemized billing requested by discharged patient as a requirement for reimbursement to the insurance company.
• Filing and sorting of receiving copy of SOA per month. Segregation of out-patient to in- patient alphabetically arrange. Compilation of monthly SOA files if the accounts is settled already.
• File Xerox copy of official receipt in daily collection every month as hard copy.
• Make credit memo for Asian life patient prompt payment discount.
• Make weekly transmittal r eport of withholding tax certificate (BIR 2307) for endorsement to General Accounting Section. Monitor withholding tax certificate
(BIR 2307) of the company and HMO.
• File Reminder Letter and other documents to their respective company's ledger folder.
• Ensures monthly t hat a l l transactions are already posted in their individual company's ledger to prepare for monthly report submitted to General Accounting are as follows:
1. Corporate account receivable aging analysis.
2. Corporate accounts debit-credit analysis.
3. Company collection analysis.
4. PCSO receivables and aging analysis.
5. Miscellaneous collection report.
Secondary Function
5 P a g e C V _ J A N I C A C A S T R O P A Y A B Y A B
• Assists patients and liaisons officers telephone inquiries.
• Compose business letter correspondences concerning corporate accounts.
• Any other task assigned by the CCD Senior Supervisor, Deputy Executive Assistant to the Chief Accountant, CCD Lawyer and the VP - Finance/Chief Accountant from time to time.
Personal Details
Date of Birth: 02/August/1992
Gender: Female
Marital Status: Single
Visa Type: Working Visa (Transferable with NOC)
Notice Period: 1 month
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