Document Controller
Resume:
Husain Ali Husain
Khaitan, +965********
Al-Farwaniyah, Kuwait. adborh@r.postjobfree.com
OBJECTIVE
Want to work in a dynamic organization having a versatile and truly professional top management with a strong appetite for growth, both for the organization and for the individual. Willing to take challenging & creative assignments in any field of business development and to use the same as a tool for organizational development, so that I continue to grow and remain valuable asset to the company. Self-motivated willing to learn, undertake new and creative task. EDUCATIONAL QUALIFICATION
University of Pune, Pune, India, April 2001
Bachelor of Commerce, major in Finance & Auditing
Grade: A
Central Board of Secondary Education (CBSE), Pune, India, March 1998 HSC, Subject: Commerce
Grade: A
Central Board of Secondary Education (CBSE), Pune, March 1996 SSC, Subject: Maths & Science
Grade: A
WORK EXPERIENCE
SMB Golden General Trading Company,
Document Control Manager / Purchase Manager / Logistic Manager, May-2011 – Present
Manage overall Operations and responsible for the effective and successful management of labor, productivity, quality control and safety measures as established and set for the Operations Department.
For Purchase Management
Setting up the weekly, monthly, quarterly procurement plan.
Procurement of raw material from national and international market.
Development of alternative local sources for imported raw materials which helps in cost saving.
Implementing systems to avoid situations like over-stocking or out-of-stock which cause production and financial losses.
Liaison with finance department for timely payment of bills.
Developing reports on procurement and usage of material for top management.
Develop, lead and execute purchasing strategies.
Track and report key functional metrics to reduce expenses and improve effectiveness.
Craft negotiation strategies and close deals with optimal terms.
Perform cost and scenario analysis and benchmarking.
Assess, manage and mitigate risks.
Seek and partner with reliable vendors and suppliers.
Determine quantity and timing of deliveries.
Monitor and forecast upcoming levels of demand.
For Vendor Development
Effective management of vendor database.
ABC classification of vendors on the basis of criteria like cost, quality, timely delivery etc.
Development of new vendors.
Evaluating vendors & negotiating the price, delivery schedule and terms and conditions with them.
Timely clearance of payments & handling vendor inquiries.
Running programs to evaluate vendors based on the feedback from internal stake holders.
Developing reports on various programs run for vendor development for top management. For Stores Management (Document Control Manager)
Maintaining the stock of material without any variance by conducting stock verification and documentation.
Implementing Standard Operating Procedures within the warehouse.
Regularizing material receipts and ensuring the fluidity of stocks from warehouse to stores. For Logistics Management (Customs & Clearance)
Strategically plan and manage logistics, warehouse, transportation and customer services.
Direct, optimize and coordinate full order cycle.
Liaise and negotiate with suppliers, manufacturers, retailers and consumers.
Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency.
Resolve any arising problems or complaints.
Supervise, coach and train warehouse workforce.
Meet cost, productivity, and accuracy and timeliness targets.
Maintain metrics and analyze data to assess performance and implement improvements Comply with laws, regulations and ISO requirements. M/s. Kuwait United Development
Sr. Document Controller,
Nov 2010 - May 2011
Document controller for Primavera Expedition (Primavera Expedition is a comprehensive design management software solution which covers document management, project management, practice management and quality control.).
Provide professional and personal assistance to KUD staff in responding queries, locating information, and interpreting resource catalogues.
Conduct manual and computerized information research to support Information Center requests.
Inform and update staff on new arrivals and updated materials. Set hours and develop processing procedures for the circulation and loan of materials and document delivery to support research services and to ensure resources are accessible to staff.
Manage the flow of documentation within the organization. SSH International Consultants (Head Office, Subhan) Sr. Document Controller
Jun 2007 - Nov 2010
Document controller for the ARCHETYPE (Archetype is a comprehensive design management software solution which covers document management, project management, practice management and quality control.).
To maintain controlled hard copy documents in the filing room.
To scan all hard copy documents into Archetype.
To coordinate with the Reprographics Department to ensure hard copies of large size drawings (larger than A3 format) are scanned.
To register all incoming documents into Archetype.
To electronically distribute scanned documents according to the project details and distribution matrix. (This shall be done using a task.).
Provide professional and personal assistance to SSH staff in responding queries, locating information, and interpreting resource catalogues.
Inform and update staff on new arrivals and updated materials.
Set hours and develop processing procedures for the circulation and loan of materials and document delivery to support research services and to ensure resources are accessible to staff.
Manage the flow of documentation within the organization. United Medical Services
Document Controller
Mar 2005 - Jun 2007
Establish and maintain the project's Master records in conformance with approved PCS procedures.
Directly responsible for Handling of incoming & Out-going drawings, specifications, reports, correspondence & the associated departmental. Distribution of relevant documents action.
Preparing letters for distribution and collect receipt acknowledgments for this documentation.
Assist with the Planning Dept. for preparation of status reports, monthly reports and the assembly of supporting documentation for PCS's and other departments.
Assist the Finance Dept. for Preparing & Submiting of Monthly Invoices to the Client.
Segregate all documentation according to the respective contract packages.
Maintain and sort the contract documents by Subject, package and project element.
Maintain filing groups of all project documents, records, transmittal and meeting notes, etc.
Manage the flow of documentation within the organization. Al Fulaij United Group Company.
Document Controller at (Contractors)
Jul 2002 to Mar 2005
Directly responsible for Preparing, Handling & Distributions of in-coming & Out-going drawings & material transmittals.
Assist with the Planning Engineer in preparation of Monthly Status Reports, Monthly Progress Reports and the assembly of supporting documentation for PCS's and other department.
Assist the Finance Dept. for Preparing & Submission Monthly Invoices for submission to the Ministry of Education.
Segregate all documentation according to the respective contract packages.
Maintain a chronological log for all incoming and outgoing documents.
Maintain filling groups of all project documents, records, Transmittal and meeting notes, etc.
Review and confirm all in-coming and out-going correspondence and verify completeness. Follow-Up with respective parties where information is Incomplete.
Maintain records for office equipment service agreements.
Manage the flow of documentation within the organization. COMPUTER SKILLS
Tally Accounting Software
Focus Accounting Software
Primavera P6 (Project Portfolio Management Software)
Primavera Expedition 9.1
Microsoft Office Suite (Word, Excel, Access)
Adobe Acrobat Professional
Microsoft Project (Project Planner)
AutoCAD
Contracts Management Software ‘CMS”
Internet & Outlook
Word Processing, Spreadsheet
Email and Database Program
PERSONAL PROFILE
Sex: Male
Marital status: Married
Date of Birth: 28th July, 1979
Linguistic proficiency: English, Hindi, Arabic
Nationality: Indian
License: Valid Kuwait Driving License
Visa #: 18 transferable
Address: South Khaitan, Kuwait
Contact # +965-******** / +965-********
Email id: adborh@r.postjobfree.com
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