FARAH EHSAN

+966*********

adbond@r.postjobfree.com

Riyadh, KSA

HR – MOBILIZATION TEAM LEAD

SKILLS & LANGUAGES:

High level of technical proficiency and computer literacy in: RMS, Microsoft Office: Outlook, Excel, Word and Powerpoint.

Business awareness and good understanding of Saudi labor laws and market

Well versed with HR policies and regulation in Saudi Arabia

Experienced in OfficeManagement, Record Managesment, Logistic & Supplu Chain Management

Outstanding communication, networking, interpersonal and negotiation skills

Keen communicator and strategist with the ability to relate to the people across all hierarchical levels

Pressure handling and time management skills: Able to work under strict deadlines

Languages: Fluent in English & Urdu and Basic skills in Arabic.

EDUCATION:

M.Sc. Economics & Finance

International Islamic University - Islamabad, Pakistan - Sep 2002 – Mar 2005

EXPERIENCE:

1.Fircroft – Nov, 2018 till present – Promoted to - Mobilization Team Lead - Riyadh, KSA

Fircroft is a U.K based Recruitment/ Outsourcing company, with a multinational footprint, which specializes in providing Workforce Solutions to all sectors, globally. Since 1970, Fircroft has been serving the biggest names in Oil & Gas, Petrochemical & Chemical, ICT, Mining & Minerals, Infrastructure & Construction, Power, Nuclear & Renewables and Automotive. Today, over 10,000 contractors trust Fircroft to take care of their careers and has been recently awarded with the Recruiter Awards 2018 - Best Engineering Recruitment Agency

KEY RESPONSIBILITIES:

~ Reporting to General Manager

~ Subordinates: Mobilization Coordinators, Liaison and Reacquisition Coordinators, Government Relation Officer

Covering a wider range of responsibilities, managing the support and effective running of the mobilization team, providing assistance and knowledge when mobilizing and managing contractors and internal employees.

Develop, report and act upon KPI to measure effectiveness and manage the activities of team for successful operational output.

Employee administration and recruitment: including contracts, visas, interviews, on boarding, off boarding, inductions and system updates.

Developing policy & procedure manuals, aligning and understanding well the Labour Law.

Leading the HR helpdesk, for all employee relations; covering issues from leaves, payroll disputes, business trips, reimbursements, transfers, medical insurance, commissions, unfair treatment and advice on correct policies & procedures.

Managing payroll for international offices; including experience with taxation, insurances and attendance.

Company administration: incorporations, rental agreements, renewals, purchase orders and contract management

Working with third parties to secure recruitment, visa administration, GR/PRO services, travel logistics and miscellaneous requirements.

Nurture relationship with key accounts to encourage adoption and growth through channel by providing customised solution.

2.Fircroft – November, 2017 till Nov, 2018 - Mobilization Coordinator

Ensure that all relevant information (in line with Client Specific requirements) is collated accurately and completely and passed to the Invoicing team for processing.

Engage with Visa Processing Agencies globally, to assist both the consultant and VPA with visa processing documents for a timely entry into Saudi.

Coordinate and update the respective account managers with mobilization updates of consultants. This is to include remaining steps and timeframes, which can be shared with the client.

Manage and maintain a daily mobilization tracker which is accurate and live.

Ensure each and every process is dealt with in a timely manner to meet the company’s commitment to the client in regards to deploying candidates.

Support the deployed consultants and provide all necessary supporting documents for their integration into the KSA community

Provide required information and support in processing all required documents during consultant’s stay in KSA in a timely fashion.

Deliver excellent customer service to our contractors and provide support as required, in a timely and professional manner across the following areas:

Visa Processing

Iqama Application

Family Visit Visa Applications

Family Permanent Visa Applications

Change of Profession

Iqama Name/Religion Correction

Transfer of Sponsorship

Family Iqama Application

Document Requests

Iqama Renewal

Ajeer Generation

Travel

Insurance

Any other ad-hoc requests

3.– March 2016 to March 2017 - Executive Administrator - Riyadh, KSA ( CONTRACT )

-Reporting to CEO

Responsible of the duties of the Accounting, Administration and Procurement Dept.

Managing the daily administration office work.

Following up, reading and writing the office letters, emails as well as responsible of receiving and sending mails.

Scheduling the office meetings, correspondence with the clients and the suppliers, control the office security including the surveillance cameras, maintain office supplies, track the employees’ attendance and preparation of payroll, office documents such as renewal of CR, license, rent contract, Iqamas and health insurance e-t-c.

Assisting in preparing project proposals, contracts, authorization letters, employment job offers, projects ’bill of quantities and pricing, purchasing orders, receipt vouchers, delivery notes, invoices and account statements.

Following up with the projects’ merchandise orders and responsible for their logistics, custom clearance, shipments documentation and site delivery.

4.Squire Patton Boggs – Nov 2013 to Nov 2015 - Admin Executive – Riyadh, KSA

-Reporting to Director International Operations in UK.

Responsible for each and every matter that comes under the flag of administration like office supplies, timesheets, billing, documentation at MacPac 10, flight and hotel bookings, client interaction, query responding, updating different subscriptions, assistance in proposal making, SAGIA appointments and also visa invitation letters from MOFA.

Registering new employees in the system called RMS, arrangement of trainings and meetings and so on.

Supervising Receptionist, office boy and driver is also a part of job.

Assisting in planning and execution of society events.

Management of interns including interviewing, task delegation and scheduling.

Additional job responsibility covers different marketing and business development assignments.

5.Hatem Abbas Ghazzawi & Co. – Jan 2012 to Nov 2013 – Office Administrator – Riyadh, KSA (CONTRACT)

Handled multifaceted tasks e.g., record mgmt., drafting payment requests and invoices, minutes of meetings & letters of correspondence to the Clients and pertinent bodies.

Managing office in the absence of manager, responding to the queries and handling email replies efficiently, in addition making travel & Hotel reservation for workshops, trainings, general meetings with clients and conferences.

Responsible for dealing with the financial matters as well like; invoicing, purchases, wages and billing of office & maintaining the record of all transactions.

Maintain office upkeep, making places better to work.

Frequent contact with vendors and suppliers and keep the information about the company’s’ needs sources.

6.Specialized Medical Centre Hospital – Jan 2011 to Jan 2012 - Administrative Assistant – Riyadh, KSA

( CONTRACT )

Handled certain administrative tasks (e.g., filling, record mgmt. & respond to inquiries).

Coordinated travel arrangements and general meetings.

I quickly became known for “can do” attitude and high quality work.

I have done effective communication with multiple departments and established a strong relationship to achieve effective results.

Manage office in the absence of Manager.

7.Huawei Technologies Pvt Ltd. - Apr 2007 to June 2010 – Verification Specialist - Pakistan

Supply Chain Department - Acceptance Monitoring and Management Dept.

Asset Administration for Pakistan & Afghanistan region. In this regard I was responsible for the provision of asset in Pakistan & Afghanistan regions as well as I had to maintain the record of all assets in our acquisition in java system (W3).

In short I was responsible for all those matters which are related to assets / Inventory mgmt.

In addition to all above I have also played a role of a strong planner and problem solver.

8.Eserve Inc. – Aug 2006 to March 2007 - CUSTOMER SUPPORT OFFICER – Pakistan – ( CONTRACT )

PERSONAL INFORMATION:

Iqama Status: Transferable

Marital Status: Married

Nationality: Pakistani

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