Document Control Office
Resume:
CURRICULUM VITAE
M.H.M. FARVEEZ
ADDRESS:
NO. 19/8, PRIYARATHNARAMA
ROAD,
DEHIWALA
COLOMBO, SRI LANKA.
Email: ************@*****.*** MOB: +974********
PROFILE
I have a strong work ethic and thrive in a challenging environment. Being enthusiastic and with excellent interpersonal skills. I work extremely well, both as an integral part of the team or as a leader. I have vast industry experience in Construction Industry as well as in Hospitality Industry. Administration & Project Management Professional, with more than 9 years of experience in Construction and factory Industry as Project Coordinator, Administartion, Project Office Administrator, Factory Planning Management, managing day-to-day operational activities. For maintaining Operational Quality I have expertise in Managing day-to-day Physical and Electronic filing of Documentation and ensuring all documentation published is up-to-date. Provide Instruction and Training to Support Staff for Managing, Logging, Tracking and Maintenance of Electronic Documents using EDMS, like Aconex and PCM Primavera. SKILLS: (ANY VERSION)
• Basic Utilities: Information Technology (Microsoft Office latest version)
• Statistical Analysis: MS Excel
• Drawing / Drafting based Calculations: AutoCAD and 3D Max.
• Graphic Designing: Coral draw & Adobe Photoshop.
• Networking & Hardware
• Computer & Software: Advanced skills in MS Word, Excel, PowerPoint and Aconex
• Language: Fluent in English with professional skills in report writing.
• Attendance/ Punctuality: Consistently at work and on time; ensures work responsibilities are covered when absent.
• Stability: Positive attitude; ability to work under pressure.
• Organizing and Time Management: Ability to prioritize and plan work activities for self and team members to successfully meet deadlines.
• Confidentiality: Ability to secure all confidential information or documents and make necessary arrangements to ensure that confidentiality of the office is maintained at all times.
• Stress Tolerance: Ability to deal with high stress situations calmly and effectively.
• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Information/Records Administration: Knowledge of appropriate data collection policy and procedures, filing systems, data management systems and programs, ability to compile, organize and store printed and electronic information.
STRENGTHS
Analytical Approach
Strong determination
Sincerity and Punctuality
Team work
KEY SKILLS
Project Documentation
Project Coordination
Factory Planning
EDMS- Aconex
MS- Office
QUALIFICATIONS
Diploma :
HND- Networking &
Programming.
Diploma in Fundamentals and
IT Science.
Foundation:
Monash Foundation In Interior
Architecture.
Personal Information:
Nationality: Sri Lankan
Status : Single
Languages : British English,
Tamil, Hindi
,Sinhala and Arabic.
IGCSE : Cambridge Ordinary
Level
DOB : 16/11/1995
CURRICULUM VITAE
M.H.M. FARVEEZ
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Professional History
Company : Tholoon Hospitality
Duration : Current
Designation: Sr. Administrator ( Technical)
Project Coordination
Preparing reports by researching, collecting, and analysing economic information, data and statistics.
Handling company functions and events.
Tasked to overhaul the administration department to improve the quality of services to an office of 200 staff. The team included professional engineers, secretaries, translators, document controllers, receptionists, clerks, office assistants and drivers. Responsible for reviewing, formulating and implementing administrative procedures; prepared a manual of administrative procedures. Managed petty cash and purchase of office supplies, maintained records and prepared trend and comparative reports; implemented systems to reduce consumption and costs; preparation of monthly budget planning. Supported HR by managing the administration of highways recruitment and staff inductions; conducted PC tests for support staff. Assumed additional responsibility of managing facilities services for both offices; proposed and set up improved services.
Project : Colombo Airport Highway Project – Srilanka Company : China Harbour Contracting - Srilanka
Duration : 1 Year 2017 to December 2018
Designation: Ass. Project Coordinator
Document management and information management / Project Coordination
Maintain Document Control Management System and ensure all documentation published is up-to-date.
Co-ordinate with all other Departments to ensure that Document Control activities are correctly prioritized and are performed efficiently; without causing delays in operation and maintenance work of the Department. Regularly Assess and Evaluate Document Control Procedures, Provide Recommendations for Process improvements. Implements & Maintain up to date data, Quality Documentation & Reports for Periodically Audits.
Set up and implementation of all Document Control procedures, authoring of Document Control procedures and specifications and preparation of training tools, control of data through Review, Approval, and Construction and As Built process cycle. Utilize automated workflow system where possible within EDMS. Track, log and issue all Project documentation. Control and management of all Documents and Data, receipt and distribution utilizing Transmittals, distribution matrixes, master document schedule and EDMS.
Prioritize workloads and allocate duties / tasks to relevant personnel. DC reporting, weekly and monthly reports as required by project personnel. Audit, Review, monitoring and update of DC processes and procedure both in house and Vendors. (Subcontractors) Training of DC staff and other staff within CURRICULUM VITAE
M.H.M. FARVEEZ
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strategic units in the use of DC functions. Propose requirements for EDMS, storage, retrieval, archiving, workflow. Manage security access rights to EDMS, audit EDMS system and suggest improvements where required.
Tasked to overhaul the administration department to improve the quality of services to an office of 200 staff. The team included professional engineers, secretaries, translators, document controllers, receptionists, clerks, office assistants and drivers. Responsible for reviewing, formulating and implementing administrative procedures; prepared a manual of administrative procedures. Managed petty cash and purchase of office supplies, maintained records and prepared trend and comparative reports; implemented systems to reduce consumption and costs; preparation of monthly budget planning. Supported HR by managing the administration of highways recruitment and staff inductions; conducted PC tests for support staff. Assumed additional responsibility of managing facilities services for both offices; proposed and set up improved services.
Company : Dorsch Qatar (Consultant Supervision)
Duration : (3 Years May 2014 to September 2016)
Designation: Sr. Document Controller.
Manage and update a document control system to ensure that general program administrative and individual project document s are properly recorded and maintained, request for information are transmitted and responded to and approvals or denial of approvals are recorded and communicated.
Establish document logs to track the processing of specific control documents.
Establish system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, request for information, submittals, schedules, etc.
Implement a computerized system for document control.
Provide a system and procedure for the baseline, revision and distribution of controlled documents.
Manage off-site storage.
Provide training to new Document Controller.
EDMS – Aconex.
Company : Global Tech Engineering PVT– Sri Lanka
Duration : ( 3 Years Since 2012-2014)
Designation: Office Administrator
Job Description
Preparing correspondences consisting of letters, memos and emails addressed to Client, Contractor and other Consultants and Project Managers.
Implement and manage the project document control and document management processes and systems.
Establish and maintain a filing index for any hard copy engineering documents and correspondence of the project.
CURRICULUM VITAE
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Ensure that all received electronic media are filed appropriately with attributes and correctly within the folder structure.
Maintain a project archiving strategy for hard copy project documents and to manage project handover requirements for hard and soft copy documents upon project completion.
Typing of letters, preparing the minutes of meeting and follow up with Main- contractors for the Material & Shop drawing submittals.
Maintain hard / soft copies of all pre-tender / post tender documents and drawings.
To make sure all the documents such as Project Drawings, Specifications, Procedures, data sheets etc. are logged and segregated in discipline and distributed correctly. Safe keeping, proper filling and update on daily basis.
Supervise the distribution of controlled copies received from the contractor and secondary distribution to all department heads.
Supervision to establish and maintain the project central filling system.
Input in the system and preparation of transmittals to distribute to all department heads according to distribution matrix.
Co-ordination with all engineers for proper documents /information of drawing and retrieval.
Company : British College Of Applied Studies – Sri Lanka Duration : ( 1 Year Since 2010- 2011)
Designation: IT Instructor.
Job Responsibilities:
• Sylabus should be covered within 6 months In Computer Science and Networking.
• Project handling.
• Co-ordination of exams and lectures.
• Handling Paperworks and Documentation.
Contact this candidate