CURRICULUM VITAE

Hema G Tilokani Contact Mobile No.: +971*********

Sharjah UAE Email-ID: adbo9v@r.postjobfree.com

Career Objective

To obtain a challenging and progressive position within an organization where the combination of my hard work and knowledge would contribute to the organization, to direct my abilities towards constant learning and collective growth. Key Strengths

Fast Learner, Team Player, Adaptable, Self-motivated & hard working, Capable of working on own initiative, excellent time management skills and very strong academic background. Work Experience:

Worked with TUV - Middle East as an Account Assistant since August 2014 till January 2019. Founded in 1984, TUV Middle East, is a subsidiary of TUV NORD GROUP and is the leading center for Inspections, Testing, Assessments, Auditing, Certification and Training in the Middle East. With more than 250 experts in all fields, TUV Middle East provides its partners with an extensive range of services and knowledge going beyond inspection and certification requirements.

Job responsibility:

Account Receivable:

• Responsible for the outstanding collection for different locations.

• Liaisons with sales personnel for recovering the outstanding amount.

• Liaisons with Dept. Heads for outstanding issues above 90 days.

• Liaison with the billing accountant to issues a credit note to the client based on Dept. Head and GM finance approval.

• Preparing aged debtor list for all the locations and forwarding to the Dept. heads, country head, sales personnel & collection coordinators latest by 2nd week of every month.

• Liaison with the legal Dept. to send legal notice to the clients for outstanding as per company policy & procedure.

• Department wise monthly MIS report on client Complaints/rejected invoices & maintenance of all related supporting accordingly.

• Prepare monthly aged debtor report.

Account Payables:

• Follow Companies Financial policies and procedures.

• Prepare all month-end closing activities including general ledger maintenance, balance sheet reconciliations related to cash management.

• Checking the cash vouchers for dates, signatures, supporting, and calculations of approvals.

• Coding the vouchers from different locations based on the accounting software and punching the data in the system.

• Timely disbursal of cash payments through daily cash or through monthly bank/salary transfers as per company policy and procedures.

• Preparing monthly reconciliations on employee advances, loan, fines, cash and commission payable and balance reports, adjustment or recovery of advances/loans/fines or any other payables.

• Adhering to the company accounting procedures and policy for cash payments, receipts and reports.

• Updating the online payments for commissions and cash expense payments.

• Preparing accurate financial reports and supporting schedules, as required.

• Responsible for account reconciliations for cash management controls.

• Timely submission of daily cash reports for petty cash.

• Prepare monthly cash voucher statement and reports, loan outstanding reports and cash/commission accrual list.

Worked with International Institute of Information Technology- (I IT) as Executive-Accounts in Finance Dept. since September 2009 – February 2014. International Institute of Information Technology (I2IT, pronounced as I Square IT), formerly known as Hope Foundation and Research. It was established by Mr. P. P. Chhabria, Chairman of Finolex Group of Industries and well known philanthropist of India, and the past President of Mahratta Chamber of Commerce, Industry and Agriculture

(MCCIA).

Job responsibility:

Account Payables:

Receive all the AP invoices and ensure that required approvals are obtained for processing.

• Processing payments through Bank transfers, Bankers cheques and Manual Cheques.

• Processing sensitive payments and utility payments on timely basis.

• Coordinating with the sister concerns, ensure that payments are allocated.

• Preparing monthly payment run for supplier payments and ensure that all the due invoices are paid according to their payment terms

• Maintaining daily bank statements and ensure all the receipts and payments including bank charges are accounted in ERP.

• Maintaining Vendor Master Files, ensure that correct bank details are updated and payments are done accordingly.

• Assisting Vendor with Payment advice and swift details based on the requirement.

• Ensure that there is no payment rejection in Bank statements and in case of rejection; proper action is taken on time.

• Entering month end entries and revaluation entries, supplier account set of entries into the ERP.

• Ensure that all month end entries are done before the deadline. Processing AP Invoices:

• Processing all the third party invoices into ERP.

• Ensure that valid approvals are obtained for processing the invoices.

• Clean up of AP open invoices and closing of AP by coordinating with different Department.

• Assisting in both internal and external audit.

• Maintaining monthly schedules of payments.

Account Receivables:

• Booking AR payments: Allocating AR Invoices against the receipts on timely basis.

• Coordinating with Credit Control department for the receipt details including advance Payments. Inter Company Payments and Receipts:

• Receive intercompany invoices and ensure that required approvals are obtained for processing the payment.

• Processing the intercompany payments according to the payment terms.

• Allocating the receipt received from Intercompany on timely basis.

• Booking Intercompany payments in to ERP.

Employee Claims & Expenses:

• Receive all the expense claims, HRA Requests, Temporary and Perpetual Advances and

• Ensure that the required approvals are obtained for processing.

• Book the expense claims into ERP based on respective cost centers. Payroll Management:

• Employee Payments: Processing employee Payments including expense reports, HRA requests, Temporary and perpetual advances.( Bank Transfers and Cheque Payments )

• Salary Processing: Uploading Salary Information Files to Banking system and get the approval from Management.

• Liaising with HR department for the new joiners including Temporary staffs for Payroll Run.

• Entering payments in ERP.

• Coordinating with bank for payments.

Financial Accounting:

• Ensure that all the transactions including receipts and payments are recorded in to the ERP system on timely basis.

• Maintain and reconcile Purchase ledger, sales ledger and Bank accounts.

• Preparing MIS related to Income from various sources.

• Responsible for Supplier payments, Intercompany and Employee Payments and Customer

• Receipts allocations. (AR and AP Payments)

• Ensure that all the sensitive payments are done on timely basis like Utility Payments & Statutory Payments

• Prepare Monthly balance sheet reconciliations.

• Assisting internal and external audits.

• Maintains Bank files and Financial Records.

GL Accounting:

• Booking invoices, updating GL every day after verifying the accounts.

• GRNI analysis on a monthly basis, passing accruals, allocating to various cost centers after coordinating with the supply chain and various departments.

• Revenue recognition on the basis of multiple deliverables, POC and service contracts.

• Calculation of accruals on the basis of purchase/sales Order form,

• POC basis accounting, revenue recognition.

• Major project reports and analysis as required by management. Cash & Bank Reconciliation:

• Ensure that all the transactions including receipts and payments are recorded in to the ERP system on timely basis.

• Booking of Conveyance expense of employee and settling the accounts.

• Settling imprest cash advance account.

• Recording the receipts of miscellaneous incomes in ERP

• Cash deposit & withdrawals for day to day transaction.

• Petty cash handling

Kalinga Institute of Industrial Technology-KIIT Pune as Executive Asst.-Accounts in Finance Dept. & PGP Co-ordinator since August 2005 to April 2009. PGP Coordination:

Admission Activities-

• Providing admission confirmation to students

• Arranging induction & orientation for new students Student Activities-

• Maintain Attendance records

• Preparing and publication of Class Schedules, Guest Lectures Rosters.

• Managing Resource and Course shared Calendars

• Arranging logistics for guest lecture Workshops & Seminars Student Examination Activities-

• Liaising with COE and faculty member to prepare exam questionnaire.

• Coordinating with Faculty & COE for Conducting & Supervision of examination. Student Mark sheets & Certificates-

• Updating / Finalization & Distribution of certificates. Placements:

• Arranging logistics & coordinating student’s placements. Accounts:

• Booking of Conveyance expense of Faculty members and settling the accounts.

• Settling imprest cash advance account.

• Ensure that all the payments related to utilities and services are done on time.

• Cash deposit & withdrawals for day to day transaction.

• Petty cash handling

• Preparing cheques for Sub-staff wages.

• Preparing cheques for scholarships and rewards.

• Preparing caution deposit cheques for students.

• Student Fees Collection

• Advances / Settlements

• Preparing MIS on fee reconciliation.

• Follow-ups on fee collection.

Citibank- Pune-Ghole Road Branch Office as Customer Service Executive- in Home Loan Disbursement Dept since September 2004 to July 2005.

• Informing customers, about the loan approvals based on load type (e.g. Mortgage loan, Home loan, Self-Construction loan, top-up loan) and sharing the document checklist for loan disbursement.

• Scheduling appointment for the customer with field executive for document verification and submission.

• Validating the documents submitted by the customer before loan disbursement.

• Submitting the documents along with the checklist to head office for loan disbursement.

• Distribution of Demand drafts to the customers.

Educational Qualifications

Certification in Tally ERP 9 with GST.

MBS from University of Pune with specialization in Finance with Outstanding Performance in 2009

PGDBM from University of Pune specialization in Finance with First Class in 2008

M.Com from University of Pune specialization in Costing with Second Class in 2006

B.Com from University of Pune specialization in Accountancy with First Class in 2004

HSC from B.H.S.E, Pune-Commerce with First Class in 2001

SSC from B.S.E, Pune with Pass class in 1999

Computer Proficiency:

Ms-Office – Word, Excel, Power Point, Microsoft Outlook

SAP Finance Module, Tasbook, ERP 9.2

Personal Details:

Date of Birth : 18

th

October 1984

Nationality : Indian

Passport No : L7080775

Marital Status : Married

Visa Status : Husband Sponsorship

Languages Known : English, Hindi, Marathi, & Sindhi

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