Document Controller
Resume:
Baligha Ali Nasser Al Falahi
GSM No. +968-********
P O Box 1017, PC 111 CPO, Sultanate of Oman
Email: *******.******@*******.***
Objective: To play a proactive role within the administrative sector both on an individual basis and as part of a team.
April 2015 – Up to date
Thales Oman LLC
Muscat & Salalah Airports
Information Management - Document Control Manager
Working for the New Main contractor of the IT systems, IT networks & security systems for the new airports as the key member of the document control team who is responsible for the control and flow of all design, procurement, commercial and construction’s correspondence/documents to the Engineer, Employer, Stakeholders, Project Team, Subcontractors and Suppliers.
• Preparing Document Distribution Matrix from the Contractor’s Master Document Register (MDR) and maintaining throughout the project. Ensure that this is updated when required.
• Maintaining Document Management System in the company.
• Leading and supervising the document control team and ensure work is completed in a high standard of quality and in a timely manner.
• Providing EDMS training for new joiners and ensure that all Aconex (EDMS) users have appropriate training on the use of the project EDMS.
• Ensuring that all the documentation transmitted to and/or received from Contractors are registered and distributed in accordance with the Document Distribution Matrix through the Electronic Document Management System.
• Aconex (EDMS) Administrator of the organization (creating Aconex accounts for employees and managing the access restrictions of each user).
• Acting as the focal point of communication.
• Carrying out quality checks in the assigned area of responsibility.
• Ensuring filing is up-to-date and in accordance with the quality requirements.
• Ensuring that the latest revisions of drawings and documents are kept updated continuously & respond to queries regarding revision status.
• Supporting internal and external audits and inspections.
• Generating and issuing weekly overdue/outstanding status reports related to project documents, drawings and letters, and carry out follow-up actions as required.
• Assisting Admin/HR (office Management).
July 2013 – March 2015
Turner & Townsend
Muscat & Salalah Airport
Document Control Manager
Working for the Main contractor of the IT systems, IT networks & security systems for the new airports as the key member of the document control team who is responsible for the control and flow of all design, procurement, commercial and construction’s correspondence/documents to the Engineer, Employer, Stakeholders, Project Team, Subcontractors and Suppliers.
• Preparing Document Distribution Matrix from the Contractor’s Master Document Register (MDR) and maintaining throughout the project. Ensure that this is updated when required.
• Maintaining Document Management System in the company.
• Leading and supervising the document control team and ensure work is completed in a high standard of quality and in a timely manner.
• Providing EDMS training for new joiners and ensure that all Aconex (EDMS) users have appropriate training on the use of the project EDMS.
• Ensuring that all the documentation transmitted to and/or received from Contractors are registered and distributed in accordance with the Document Distribution Matrix through the Electronic Document Management System.
• Aconex (EDMS) Administrator of the organization (creating Aconex accounts for employees and managing the access restrictions of each user).
• Acting as the focal point of communication.
• Carrying out quality checks in the assigned area of responsibility.
• Ensuring filing is up-to-date and in accordance with the quality requirements.
• Ensuring that the latest revisions of drawings and documents are kept updated continuously & respond to queries regarding revision status.
• Supporting internal and external audits and inspections.
• Generating and issuing weekly overdue/outstanding status reports related to project documents, drawings and letters, and carry out follow-up actions as required.
• HR Assistant for Oman Based Staff (liaise with our head office in Abu Dhabi, arranging & conducting interviews, conducting various welfare activities, interacting with and supplying information to employees, employee orientation & maintaining employees files).
• Admin Support (arrange accommodation, car rental, laptops & telephone connections) for new hires.
Jan 2013 – July 2013
Worley Parsons Oman
(BP) khazzan Project
Senior Document Controller
• Responsible for maintaining Quality Standards, Quality Audit and Quality check for outgoing documents.
• Ensuring that filing is up-to-date and in accordance with quality requirements.
• Sending/receiving all the project correspondence electronically.
• Maintaining a hold register “Holds on engineering deliverables”.
• Generating weekly reports & issuing reports to Project Management Team as required.
• Uploading Documents/Drawings for Web commenting, collecting the comments then update the register log & files accordingly.
Aug 2010 – Dec 2012
Omran (Oman Tourism Development Company)
PA to VP Construction \ PA to COO
• Responsible for scheduling meetings, making travel arrangements, typing memos and reports and other documents, developing presentations, answering phones for the Chief Operations Officer.
• Ensuring that all confidential documents are handled properly.
• Conducting Internal audits.
• Act as the CEO’s Personal Assistant during the absence of CEO’s PA. Mar 2010 – Aug 2010
Bovis Lend Lease
Oman Botanic Garden Project
Senior Document Controller
• Responsible for receiving, recording and distribution of all incoming and outgoing project related documentations, both hard copy and soft copy.
• Ensuring all documents are electronically available whenever needed.
• Updating all drawings, specifications, etc. both hard copy and electronic copies.
• Assigning and distributing the work within the group.
• Maintaining the borrow register.
• Maintaining the Quality standards.
• Destroying documents after the completion of project required archival term.
• Responsible for coordinating multiple copies of project/tender documents as and when required.
• Uploading/downloading Drawings/Specifications whenever required.
• Responding to queries regarding revision status.
• Quality auditing within the group.
• Quality checking for outgoing documents.
May 2005 – Mar 2010
Turner Construction International
The Wave Project Phase One
Barr Al Jissah Resort Phase two
Senior Document Controller
Feb 2003 – Apr 2005
Zubair Enterprises LLC
Barr Al Jissah Resort Phase one
Document Controller
Qualification & Courses
• ITIL® Foundation Certificate in IT Service Management 92.5% Jun 2018
• PMP attendance certificate Apr 2016
• Becoming a World Class Executive Assistant – November2012
• Primavera P6 – October 2012
• Train the Trainer Course – February 2012
• The Perfect PA – Dubai June 2011
• Basic First Aid – CPR Apr 2011
• Defensive Driving Apr 2011
• Women on Top – an Empowerment & leadership Seminar Apr2011
• Business & Report Writing Cert. March 2011
• Microsoft Excel 2007 Level 2 Cert. Dec2010
• Springboard – Women Self Development Programme Dec2010
• ISO 9001:2008 Internal Auditor Cert. Aug 2010
• Graphic Design (Arts College) Al Balqa Applied University – Jordan2001
• Adobe Photo Shop & Quark Express Courses from the Academy of Management Science –Jordan 1999
• General Secondary School Cert. 81.3% - Muscat 1995 Capabilities/Skills
• Ability to get things done correctly and on time (Achievement)
• Ability to work under pressure
• Flexibility
• Team Work
• Ability to interact successfully with a multi-cultural staff at all levels
• Computer Skills (Microsoft Word, Outlook, Excel & Power point)
• Languages (Fluent Speaking, Reading and Writing Arabic & English)
• Self and Time Management
• Self confidence
• Good communication skills
• Organizing
• Positive attitude
EDMS Software Used
• Aconex
• Prolog
• Encompass
• Share Point
• File net
Contact this candidate