Project Document Controller

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ASWANIZA BINTI ZAKARIA

No **, Lorong **A, Taman Menara Maju, 41200 Klang, Selangor Darul Ehsan.

010-******* adbl86@r.postjobfree.com

EDUCATIONAL BACKGROUND

Bachelor Degree of Science (Hons) in Zoology

Program Biologi Pemuliharaan dan Ekologi

Universiti Kebangsaan Malaysia, Bangi, Selangor (2002) COURSE ATTENDED

• Archiving of Old / Inactive Records (2005)

• ISO 9001:2000 Workshop Internal Quality Audit – East Asia Quality Consultant

(2008)

SUMMARY

Result-oriented, fast learner and flexible multitask professional in project’s document management with 17 years’ experience especially in Oil & Gas industry. Demonstrates strong organizational skills with attention to details and accuracy. Possess excellent written and oral communication skills for effective communication with other project personnel. Familiar with the methodology and procedures of project’s document management. Experience in using different type of file transfer portal required by clients such as Aconex, eVDMS, ftp, Projectools, CS10 (Content Server) & ABS Eagle. WORKING EXPERIENCE

Document Controller

November 2019 – Present

China Offshore Oil Engineering Company (COOEC) – Marjan P1 Project

• Project Document Controller for Marjan P1 Project

• Point of Contact for project documents in KL office

• Manage the receipt, registration, distribution, tracking, and storage of incoming and outgoing document transmittals.

Senior Project Document Controller

October 2017 – Oct 2019

Schlumberger -Valves & Process Systems

• Project Document Controller for :

1. Coral JGC – MEG Regeneration Package

2. Melaka Refinery – Desalter Project

3. Carioca Modec – CO2 Treatment Package

4. Brunei Shell Petroleum – Glycol System Upgrade

5. BHP Modec – Produce Water Treatment

6. Yetagun – CO2 Removal Package

• Act as a single point of contact for all document control issues on the project.

• Review and become familiar with Document Control-related requirements, per the project contract.

• Manage multiple projects with team and make sure proper work distribution and ensure they are working as per latest applicable procedures/standards.

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems

• Manage the receipt, registration, distribution, tracking, and storage of incoming and outgoing

• document transmittals.

• Maintain the project document tracking sheet. Ensure such documents are updated within review and approval turnaround period.

• Provide reporting information as required by the project manager/team.

• Perform quality check before transmitting documents to external parties. This includes checking legibility, correct numbering, correct coversheet template, correct coversheet information, and completeness.

• Maintain/manage the Master Document List (MDL) to the latest project status

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• Communicate with Project Manager regarding past-due documents (internal and external).

• Establish communication protocol and filing system in EDMS and manage flow correspondence through proper transmittals

• Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.

• Attend project kick off meeting with client/vendor and finalizing execution plan

• Coordinate and communicate with client and vendor’s document control team on document requirements and status.

• Working with project team in preparation and finalization of Project Final Documentation or Dossiers and compile hardcopies of data books as per specification.

• Training and mentoring new recruits/junior staffs in document control and conduct periodic training to project participants on document control tools and requirements.

• Periodical audit of project documentation performance. Data Processing Manager

November 2015 – September 2017

My EG Services Berhad

• Managing Data Processing Team of 31 Data Processors in HQ, Bandar Utama under Foreign Worker Permit Renewal (PLKS) Services & PATI Rehiring Programme of Immigration Malaysia.

• Planning, organizing, coordinating and reviewing the activities of Data Processing Team to adhere the company’s & government’s policies on PLKS renewal and Rehiring Project.

• Fully responsible for the operations of Data Processing Team.

• Develops operating policies, procedures and standards; monitors systems performance and documentation; recommends modifications of departmental procedures, operations, and policies related to Portlet (data processing system) on PLKS renewal.

• Monitoring management of highly sensitive data / documents acquisition from various sources to ensure all data are securely captured into MyEG Data Processing system accurately.

• Responsible of compiling and managing data for daily, weekly & monthly report of to higher management.

• Plan, supervises, trains, analyse and evaluates the performance of Data Processing HQ team; develops schedules and coordinates work flow to meet capacity demand

• Managing Data Processing Team needs - equipment, staff, systems

• Provide solutions to resolve complaints received from customers regarding Permit Renewal documentation issues.

• Manage and accountable for data quality of approximately 70,000 (to date) companies in Portlet. Ensuring that data keyed into Portlet system are:

Complete

Valid

Accurate

Consistent

Project Document Controller

April 2014 – October 2015

Cameron Solutions Sdn Bhd (Oil & Gas)

• Project Document Controller for :

1. ENERGY (TGAST) AGRS Project

2. Cuu Long Produced Water Treatment Project.

3. Liwan (Husky) Service Project

• Lead Document Controller (overseeing a team of 4 Document Controllers in Coimbatore office & supporting all project team members) for :

1. MV29 (Modec) Production Separators and Electrostatic Treaters (Global Execution Project) 2. MV29 (Modec) Produced Water Treatment System (Global Execution Project) 3. MV29 (Modec) H2S Removal & Amine Regeneration System (Global Execution Project)

• Conduct meeting/ briefing/KOM with vendors on project documentation requirements.

• Ensuring the quality of documents received as per the work procedure / work instruction given to Vendors/Internal.

• Register all incoming & outgoing documents into Master Document List (MDL) & Vendor Master Documents List (VDML)

• Assigned document numbers for all vendors & internal documents according to Cameron’s Global Process Systems QMS & Client’s Project Specifications.

• Distributing the documents to Project Management Team as per Project Document Control Procedure.

• Generate weekly report on outstanding documents internally/client/ vendors

• Prepare Bi-weekly report on documentation progress for client.

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• Perform audit on Final Documentation Databook compilation to ensure the quality of documents and completeness of the compilation according to the approved Table of Content.

• Assigned to compile final documentation (from Singapore's office) for : i. Blackpoint Water Bath Heater Project

ii. Liwan MEG Package

iii. Panyu MEG Module

iv. Samarang Redevelopment Project

Document Controller

May 2011 – March 2014

VME Technical Services Sdn Bhd (Oil & Gas)

• Daily task of drawing/ documents reproduction, distributions and transmittals, preparing records, distributing documents and keeping files by using paper-based and electronic systems.

• Ensure that the vendor drawings, hard copies and electronic messages are properly logged into the document control system (ACONEX)

• Maintaining documents as per the established procedures and guidelines of the organization

• Production of project’s documents status reports for weekly / monthly meetings & progress report.

• Scanning and indexing documents and manuals into the electronic filing systems

• Compiling Manufacturer’s Data Record / Final Documentation for projects.

• Participate in kick off meeting with client

• Ensuring project documents are in compliance with company’s ISO 9001 and participate in internal & external audit.

• Projects :

o SBM ASENG – Produced Water Treatment

o BIEN DONG – Gas Dehydration & Glycol Regeneration Package o BLACKGOLD – Free Water Oil Treater Package

o SBM ANGOLA – Seawater Filter Vessel

o KPOC KBB – Water Filter Package

o MODEC OSX 3 – Production Separators

o MODEC – Chemical Injection Package

o CNOOC PANYU – TEG Package

o MODEC TUPI 6 - Chemical Injection Package

o BUMI ARMADA Cluster 7 - TEG

o BUMI ARMADA C7 FPSO - Electrostatic Coalescer Package Document Controller & Admin Assistant

August 2008 – May 2011

Prosep AP Sdn Bhd (Oil & Gas)

• First Document Controller hired to organised & implement document management system.

• Improved filing system electronically & hardcopies.

• Handled all projects alone for more than year and able to maintains effective communication skills with all personnel involved in projects (clients, vendors, project managers)

• Responsible for receiving, logging and distributing all project documents.

• Setting and maintaining accurate filing system by project.

• Participate in kick off meeting with client.

• Compiled Final Data Book for all projects.

• Assist in ensuring the ongoing availability and quality of office equipment and supplies.

• Performed general office administration works (reception, stationaries supplies, office supplies, meeting arrangement)

• Involved in selecting document management software. Projects :

i. OCPI MMHE SHELL B11- Nitrogen Generator Package ii. ABB Sawan Gas Compression Project – Nitrogen Package iii. MMHE Gumusut -TEG

iv. Modec FPSO Cicade de Santos - Nitrogen Generation Unit v. Dulang Fuel Gas & Seal Gas Conditioner Skids

vi. Encana SBM Nitrogen Package

vii. McDermott Platong II Fuel & Seal Gas Skids

viii. Tangga Barat Fuel Gas Skid

ix. Tangga Barat Produced Water Treatment Skid

x. Bumi Armada TGT Produced Water Treatment Package

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Document Controller & ISO Coordinator

Jan 2008 – Aug 2008

Hikmat Asia Sdn Bhd (Construction)

Project : Rehabilitation and Upgrading of Sabah Railway Infrastructure Works

• First Document Controller hired for the company towards achieving ISO certification.

• Act as Projects Document Controller & Corporate Document Controller

• Managed to established and implement an efficient project-related document control register and procedures for both HQ (KL) & site offices (Kota Kinabalu & Lumat, Sabah).

• Receiving and recording (using Knowledge Tree) document flow to and from all necessary parties including clients, sub-contractors and the project office.

• Able to set up storage and archiving of project and organizational records for HQ & site offices in very short notice.

• Coordinate the implementation of ISO 9001: 2000 according to the approved schedules

• Appointed as Internal Quality Auditor for ISO 9001:2000

• Implement document management system related to ISO 9001:2000

• Attended ISO 9001:2000 Workshop Internal Quality Audit by East Asia Quality Consultant

• Involved in selecting certification body according to plans & budget.

• Actively assist Quality Management Representative (QMR) in preparing for audit. Branch Supervisor

August 2006 – August 2007

Kristal Optometri (Optical Shop)

• Assisted in setting up new branch in Baling, Kedah.

• Liaised with local authorities, vendors, contractor and suppliers.

• Monitored overall daily retail operation and sales activities.

• Managed to achieve 1st month sales target of RM30,000.

• Developed and implemented marketing strategies.

• Trained staffs (existing & new) about products knowledge & marketing skills.

• Gather feedback on retail market situation, competition, trends and developments. Clinical Project Assistant

June 2005 – June 2006

Pfizer (M) Sdn Bhd (Pharmaceutical)

• Pivotal point of contact for Clinical Research Team

• Communicate with site’s trial coordinator in compiling/gathering data.

• Manage the hard copy & electronic (EEL, ELARA) research’s essentials documents (Trial Master File, Site Master File, Trial’s Agreements)

• Compiling and monitoring Trial Master File & Site Master File

• Filing & archiving of trials documents.

• Coordination of ethics & regulatory submissions.

• Manage company’s KOL (Key Opinion Leaders) database.

• Updating Medical Department’s website using Bloowhale system.

• Research Resource Management

o Drugs supplies to & from trial’s sites

o Manage financial aspects (tracking payments) of trials using ARIBA system

• Monitor Drug Supplies Room according to SOPs & GCP guidelines. o Drugs accountability

o Room temperature & humidity

• Provide administration (financial, logistics, general admin tasks) & secretarial assistance to Clinical Research Team

(consists of a Clinical Research Manager & four Clinical Research Associate)

• Provide assistance to Medical Department’s staffs in general administration tasks. (filing, typing, photocopying, faxing, emailing, travel arrangement, claims)

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Document Controller

December 2002 – May 2005

Aker Kvaerner Process System Asia Pacific Sdn Bhd (Oil & Gas)

• Photocopying, distributing, numbering, scanning and filing project documentation

• Manage the electronic and hard copy filing of project related documents based on Quality Management System.

• Maintain document control registers / documents for incoming and outgoing project documents

• Ensure that the latest revision and approval status of drawings is kept updated continuously.

• Production of project’s documents status reports for weekly / monthly meetings

• Respond to queries regarding revision status of issued drawings / documents from project team.

• Supports audits for quality assurance, internal technical reviews, client reviews and audit.

• Archiving documents to facilitate easy retrieval at a later date. SKILLS

• Document Control

• Filing & Document Management

• Project Administration

• Electronic Document Management System

• Record Keeping Requirements & Audits

• Records Retention

• Standard Document Numbering

• Library/Information Management

• Microsoft Outlook

• Microsoft Word

• Microsoft Excel

• Electronic File Transfer Portals

Current Salary (per month) : RM9500.00

Notice Period : 1 month

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