MARY-ANN F. MARASIGAN (transferable Visa)

Mobile : +971*********

E-Mail : adbl42@r.postjobfree.com

JOB OBJECTIVE

Qualified candidate with 13 years of experience seeking a professional position to utilize my HSE Administrator; HR Administrator; Office Coordination; Secretarial; Assistant Procurement; Assistant Documentation; Customer Service representative; Receptionist and Teaching. Excels at prioritizing completing multiple tasks simultaneously and following through to achieve project goals and flexible hardworking with a strong drive to succeed.

PROFILE SUMMARY

Qualified professional with multi-faceted work experience in HSE Administration; HR Office Administration; benefits of employee’s relations programs and client service. Also responsible for human resources information including recordkeeping; reporting; Enterprise Resource Planning System (ERP) to provides administrative and project management support to the HR Director and to the HR team. Developing a good experience in HSE Department doing the Action Notices (AN); Disciplinary Notification (DN), Daily Safety Infection Report (DSIR); Presentations of the meetings; Trainings; and Weekly HSE Progress Meeting. Proficient in using Microsoft Words; Excel; Internet; Power Point; and outlook. Adaptable, dependable, strong organization skills, experienced at multi-tasking in a variety of settings. Presently seeks future placement with any progressive organization to utilize gained experience and further enhance administrative. CORE COMPETENCIES

HSE Admin Task (circulate official Memo from HSE Department; weekly weather forecast; HSE Theme; Lessoned Learn; NCR non-compliance report; Warning Letter; Invoice; LPO & Audit Report)

Preparing HSE Subcontractor weekly Meeting and Monthly Report

HSE Task (DSIR daily safety infection; AN action notice; DN disciplinary notification; SA safety alert; SB safety bulletin)

Weekly Meeting

Weekly & Monthly Presentation

HR Administrator; HR Information; HR Management

Secretarial works for (HSE Project Manager / HR Manager / Managing Director)

Preparing for the Training Presentation; sending invitation; preparing for the certificates of the attendees.

ERP System

Encoding; Filing; & Recording

Monthly Time Sheet

Answering call Incoming & Out going

Prepare Inquiries; LPO; Invoicing; & Delivery Note

Manage the Schedule, Meetings of the (HSE Project Manager / HR Manager / Managing Director)

Take down notes in the Meeting and Preparing Minutes of Meeting

Updating the expiration of equipment certificate

Arranging for the certification of the equipment’s

Updating the meters of the all used equipment’s

Updates daily work sheet for DSIR (daily safety inspection report), DN (disciplinary notification) and AN (action notice)

Preparing Presentation for the Weekly HSE Sub-Con Meeting

Preparing Presentation for the HSE Trainings

Arranging the Travel Booking Air Tickets as per to their request country.

Hotel Booking reservation for the Company Guest and for them out of the country meetings.

Restaurant reservation for the Client Meetings or Events.

Organizing the Company Events like Anniversary or any gatherings of the company. WORK EXPERIENCE

Position : HSE ADMINISTRATOR

Inclusive Date : October 2019 – February 2020 (project base) Company : BRUNEL

Project : DEWA PHASE III 800MW PV SOLAR POWER PROJECT MBRAM SOLAR PARK DUBAI

Address : MBR Phase III, 800 MW PV Solar Power Project – Dubai, United Arab Emirates Duties & responsibilities:

• Directly reporting to the Project HSE Manager

• Be the first point of contact for all HSE Department

• Checking daily calendar, arrange schedule for the weekly meeting

• Official communication to client and subcontractors

• Preparing the weekly weather forecast; HSE Theme; periodic HSE publications, HSE campaigns and repot to client.

• Arrange and sent invitation for the candidates for interviews

• Circulating schedule of HSE Training

• Prepare the MOM (Minutes of Meeting) with the client; with the subcontractor and Circulate MOM Memos.

• Preparation of NCR (Non-Compliance Report) in project format to be sent to the concern subcontractors.

• Maintain the Master Register of NCR (Non-Compliance Report)

• Prepare safety violation-related economic penalties for the companies and warning letters to the employees

• Compile the information and prepare the monthly report

• Preparing the Audit Report

Position : PROJECT HSE MANAGER SECRETARY

Inclusive Date : June 2017 – August 2019

Company : CCC

Project : MIDFIELD TERMINAL ABU DHABI AIRPORT

Address : Abu Dhabi INTERNATIONAL AIRPORT – MIDFIELD TERMINAL Duties & responsibilities:

• Directly reporting to the Project HSE Manager

• Checking daily calendar, arrange schedule for the daily meetings.

• Prepare presentation for the Sub-Con Meeting; Safety Leader Team Meeting; Progress Meeting and Training

• Arrange meeting for the Sub-con; Safety Leader Team and for the top Management.

• Arrange and sent invitation for the Meetings and for the Trainings.

• Sending invitation for the Training and Preparing for the Certificate of the attendees

• Circulate to all concern attendees and to all Sub-Con

• Circulate Memos and MOM (Minutes of Meetings)

• Update everyday DSIR (Daily Safety Inspection Report)

• Update and send email to the sub-con for the AN (Action Notice)

• Preparing the letter for DN (Disciplinary Notification) get the Reference Number and send it to the concern Sub-Con.

• Review the presentation for the Training.

• Doing all HSE Admin works like: (Request Materials, Leave Request, Medical Leave and Sending Information like MEMO and HSE Alert.

• Stamp, Encoding and Updating the issue Permits.

• Replacement for HSE staff going for vacation.

Position : DOCUMENT ADMINISTRATOR

Inclusive Date : February 2016 – February 2017

Company : SPEEDY INTERNATIONAL SERVICING ER LLC

Address : ESNAAD ICAD-1 Musaffah Industrial Area Abu Dhabi U.A.E. Duties & responsibilities:

• Filing the entire certificate for all the equipment’s that already certified by the third Party.

• Update the speed kilometers of all the vehicle that are using in Island

• Update the excel sheet and in the system for the Audit report.

• Register all the in and out documents

• Arranging for the Third Party for the certification of the all the expired equipment’s

• Coordinating to the workforce in the Island site area

• Giving weekly report for the progress of all the high equipment’s.

• Preparing the weekly and monthly updated report.

Position : HR ADMINISTRATOR CUM MANAGING DIRECTOR SECRETARY Inclusive Date : November 2013 – January 2016

Company : AL MAEENI CHEMICALS TRADING EST.

Address : Workers Village Musaffah Industrial Area Abu Dhabi U.A.E

Position : HR ADMINISTRATOR CUM GENERAL MANAGER SECRETARY Inclusive Date : May 2008 – October 2013

Company : ALI & SONS MARINE ENGINEERING LLC

Company : SPECTRUM GLASS LLC

Company : ALI & SONS INDUSTRIAL PROJECTS LLC

Address : ICAD 1 & ICAD 3 - Musaffah Abu Dhabi U.A.E. PROVEN JOB ROLE

HR ADMINISTRATOR:

• Be the first point of contact for all HR-related inquiries.

• Administer HR-related documentation, such as contracts of employment.

• Ensure the relevant HR database is up to date, accurate and complies with legislation.

• Assist in the recruitment process and Liaise with recruitment agencies.

• Set up interviews and issue relevant correspondence

• Maintains workflow by implementing cost reductions; and developing reporting procedures.

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Provides information by answering questions and requests.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Compose and distribute routine written correspondence from human resources.

• Collect, sort and distribute incoming correspondence, including resumes.

• Organize and maintain electronic and paper files.

• Maintain human resources calendar and maintain administrative forms and manuals. MANAGING DIRECTOR/GENERAL MANAGER SECRETARY:

• Diary Management and planning including setting up internal and external meetings where required

• Manage Project Manager's emails

• Assistance in following up action items requested of others

• Provide assistance in Project Manager Absence for external and internal interfaces to clients and staff to ensure requests for information or issues are addressed efficiently and directed to the correct person.

• Arrangement of travel and all associated administration including processing of credit card statement, expenses, timecards, and lunches.

• Preparation of presentations; Co-ordinate and book meetings.

• General administrative duties including drafting/formatting of correspondence, letters, memos, reports, project procedures, tender documents and emails

• Team timecard management; Maintenance of Project Manager's filing system.

• Auditing and processing of project invoices

• Raise purchase orders and cheque requisitions when required

• Make travel arrangements for department personnel.

• Handle telephone enquiries and Order stationery.

• Organize/arrange update of team medical and offshore certificates RECEPTIONIST:

• Duties such as receiving calls, transferring calls and attending visitors.

• Invoices duties such as receiving invoice from the supplier, waiting for the confirmation from store and sending to the General Manager for signature and proceed to account department for the payment.

• Responsible also for filing, records keeping, word processing / data entry.

• Performing a variety of other office tasks, such as faxing, checking email and internet research tasks.

• Responsible also for hotels booking reservation, transportation for the guest of the company.

• Also preparing purchase orders and inquiry letter.

• Duties & responsibilities for admin, annual leaves, health care insurance, absent, data entry from HISYS system for the everyday attendance of all the laborers, and the entire request from the laborers.

• Doing daily and monthly reports i.e., attendance, employees report, leave for absent and for annual and request for all the employees.

• Determines the optimum source of suppliers.

Position : ASSISTANT TEACHER

Inclusive Date : June 2006 – May 2008

Company : CHOUEIFAT INTERNATIONAL SCHOOL

Address : Abu Dhabi U.A.E.

Duties & responsibilities:

• Assist the teacher for KG – 1, KG – 2, and GR. 1

• Assist the teacher for the preparation in daily classroom activities

• Help the teacher for providing visual aids and other instructional materials.

• Guide the students in their daily classroom activities.

• Taking care of the safety of the students inside or outside the classroom.

• Makes provision for different types of learners (fast, average, and slow)

• Creates classroom atmosphere conducive to learning

• Maintains harmonious relationship with the teacher and the student EDUCATION

• BACHELOR OF SCIENCE IN EDUCATION

Major in MATHEMATICS

S.Y. 2001

• BASIC COURSE

CAREGIVER

S.Y. 2019

IT SKILLS

• Well versed with MS Office (Excel, Word, Outlook and PowerPoint)

• Internal Auditing and Working in ERP (ENTERPRISE RESOURCE PLANNING) and AX12 (AXAPTA) System.

• Flexible and able to adapt quickly and easily to new working practices, people and environment. PERSONAL DETAILS

Nationality : Filipino

Date of Birth : May 19, 1979

No. of Dependents : 1

Passport Details : Issued in February 2018 valid for 10 years Languages : English - Reading, Writing, Speaking

First Aid License : Basic Life Support – SWS-BLS-051018-06

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