Manager Administration, Manager Facilities

THE EMPLOYMENT PROFILE

From Sep **** to till date DCB Bank Ltd

As Manager – Integrated Facilities Management

Role As Manager Administration

Handling Facilities and administration for 41 branches and offices which is scattered across three states of south India.

Key Areas Handled: General facility up keep, Procurement, Setting up of new branches, vendor identification and management, BCP, AMCs, Health & Safety

From Sep 2015 to Aug 2016 VFS Global services Pvt Ltd

As Deputy Manager – Integrated Facilities Management

Role as Manager Administration

Handling Facilities and administration for 5 Offices, which is scattered across Chennai city and Pondicherry providing visa processing services for 56 client governments

Key Areas Handled: General facility up keep, Procurement, Setting up of new offices, vendor identification and management, BCP, AMCs, Health & Safety

From Oct 2012 to Aug 2015 Jones Lang LaSalle – Accenture > (Client)

As Senior Executive – Integrated Facilities Management

Role as Duty Manager

Managed facilities staff and services for Accenture solutions Pvt ltd which includes Front office, Housekeeping, Security, Maintenance and Engineering, Helpdesk, BMS, Transport management, vendor management, statutory compliances, and cafeteria management, ensured department met and exceeded goals and objectives.

From Aug 2010 to Sep 2012 Team HR Services Ltd – Accenture > (Client)

As Executive – Integrated Facilities Management

Role as Help Desk Executive

Handling Help desk activities of Accenture by ensuring proper validation and processing of Employee ID and Access request forms, maintaining inventories of office stationeries, handling compliant calls, creating monthly MISs and coordinating for various business and external certification audits.

Areas of Experience:

Handling and coordinating procurement for south region.

Identifying vendors for various services for facilities and administrations and ensuring their agreements are in place by coordinating with Legal team.

Coordinating with Landlords and Legal team for registration activities for new premises.

Premise Identification for New branches / offices based on the business requirements.

POC for Workstation management for PAN India, Ensuring workstation allocated to every single employees on the date of joining.

Coordinating with Projects team and vendors for timely delivery of new projects and smooth transition and on time go live.

Handling refurbishment activities without affecting the operations and on time completion works.

Handling provisions for south region.

Ensuring vendor SLAs and conducting monthly meeting to review to identify action points for improvements.

Managed facilities staff and services which includes Front office, Housekeeping, Security, Maintenance and Engineering, Helpdesk, BMS, Transport management, vendor management, statutory compliances, and cafeteria management, salary administration and ensured department met and exceeded goals and objectives.

Maintained working relations with property management to ensure proper support is maintained for building infrastructure and operations within all space.

Built positive relationships with vendors, real estate team, and labour inspectors for smooth operations and during labour inspections.

Implemented cost saving Utilities programs and revenue generating utility monitoring

Prepared and assign space allocation plans to accommodate various department needs and coordinated, supervised all office and data centre moves, Updated floor plans and seating charts. Implemented fire evacuation root plans.

Performed daily walkthrough of space to ensure cleanliness of space is met to standards and safety hazards are identified and corrected.

Enforced security, safety policies and ensure emergency procedures are followed.

Formulate operating rules, procedures and provided cross training and guidance to staff.

Efficiently managing a team of drivers and vehicles. Responsible for all of the dispatching, routing, and tracking of delivery vehicles and troubleshooting all transportation issues.

Implemented weekend planner for duct cleaning, fire panel system checking, Exhaust checking, wellness audit etc.,

Ensure Critical Equipment’s (UPS, Diesel Generator, Data centre, chiller unit,) PPM are done with the 52 week planner.

Ensure BMS and Fire panels are with Zero free troubles.

Implemented weekend Training to all TPV’s and checking the competency.

Ensure employee safety related to PPE’s, SOP’S and MSDS for chemicals are maintained.

Declaration:

I hereby declare that all the above given information are true to the best of my knowledge and belief. If you were given a chance to me to service in your organisation, I would prove myself and serve my level best for the growth of the organisation

Place: Kochi

Date:

(Varghese E S)

Varghese ES

No:62, Anizham, Karothuparambu lane

Near Thrupunithara Fire force station

Ernakulam, Kerala - 682301

India : +919*********

E-mail: adbiov@r.postjobfree.com

Academic Background

Bachelor’s Degree in computer application

Good Knowledge in Facilities Management Procurement

Vendor management

Good Knowledge in MS Office

Rajyapuraskar award holder in scouts

Nationality

Indian

Age

31 years Old

Languages Known : English, Malayalam, Tamil & Hindi

Preferred Contact:

Hand Mobile

References

Available on request

CAREER PROFILE

Results-driven professional with 9 years of functional expertise in Facilities Management, Maintaining facilities of the IT Sector with 6 lakh + sqft and over 8,000 employees, Maintaining facilities of the Visa Processing centers of a city supporting 59 countries and Banking sector which has 41 branches scattered across two states of south India . Ability to develop and implement feasible timelines and budgets, along with an ability to effectively lead cross-functional teams toward expanded products and services has led to ongoing career progression.

AREAS OF STRENGTH AND EXPERTISE

Facilities Management

Transition Management

Business Development

Process Implementation

Strategic Planning & Analysis

Crisis Management

Vendor Leadership

Project Management

Relationship Building

Contract Management

Building Management system

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Key Accomplishments:

Maintained 100% statutory compliance related to Labour documents, CEIG, Pollution control Board, PESO license, Public liability insurance etc.,,

Premise Identification for New branches and coordinating with Projects, Business, Legal and Land lords for smooth implementation of setting up of new branches / offices within the targeted time line

Successfully given the continual improvements in ISO 14001 by taking more EMP’s and got appreciated by the Client,

Successfully completed the new version of ISO14001:2015 EMS audit with BSI.

Handled more audits like ISO 14001, 18001,

Successfully handled Transitions over 2 new towers and made go live on time.

Involved and experienced in crisis management and provided support to the client with BCP plans.

Ensuring preventive maintenance as per the schedule and cross checking the service report for (UPS, CCTV, FAS & Intrusion alarm system, DG, AC units, Electrical panels, Fire fighting Equipment’s)

Tracking of all vendor service Agreements and ensure it is renewed before expiry.

Conducting Training to the third party vendors on the Awareness on Crisis management, BCP, Fire Evacuation, Life safety and PPE’s

Monitoring of all vendors Labour documents to ensure the wages, PF, ESI are compiled as per standard.

Taken initiatives in cost saving by installing solar panels and water saving by providing waterless urinals at branches.

Supervising Engineering and Builder areas to ensure on the safety measures and non-interruption of service in the area like DG room, Fire pump room, MV panel, Hazardous area, STP, HD yard taking eye for detail and closing the gaps.

Oversee risk mitigation and investigation as member of ERT and Risk Committee, successfully streamlining scope of work for specialist services

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