Experience Office Administrator with over 10 years of experience.

DEBORAH SIMMONS

H/C: 956-***-**** adbih8@r.postjobfree.com

Office Administrator with over 10 years experience in support services and office management. Experience in organizational efficiency, productivity improvement performance, customer service and communication skills with the ability to independently plan and direct business affairs. Trusted advisor, liaison, and assistant. PC proficiency in MS Word Excel, PowerPoint, SharePoint, DashPoint, Visio, SAP, and PeopleSoft.

Skills

Self-starter

Accurate and detailed

Excellent planner and coordinator

Works well under pressure

Advanced clerical knowledge

Critical thinker

Project planning

Microsoft Office proficiency

Strong problem solver

Dedicated interpersonal skills

Excellent communication skills

Customer service-oriented

Flexible

Team building

Travel administration

Results-oriented

Professional and mature

Resourceful

Experience

Halliburton

Sr. Administrative Specialist. 09/2013 to 12/2019

Houston, TX

Temporary: 02/2013 – 09/2013

Managed and prioritized high-level directors and executives’ schedules to ensure that their time is focused on critical, strategic issues. Included managed 40 Junior Engineers participated in the Drilling Engineer Accelerated Learning Program (DEAL).

Coordinated communications, tracked and followed up on requests, and identify those of importance which required immediate attention

Performed a variety of accounting activities, expense reports and purchase orders.

Ensured and maintained the confidentiality of all communications and documentations.

Handled all domestic and international travel to include visa request and Letter of Invites.

Proven track record of accurately completing research, reporting, information management, and marketing-support activities within demanding time frames

Answered and courteously screened telephone calls while taking messages with a high degree of accuracy

Organized monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and binders for attendees, etc.)

Performed onboarding tasks of new employees, event planning, office inventory, filing, other office tasks.

Maintained and updated organizational charts, contact listing, floorplan and share-point site.

HNTB

Project Facilitator, 09/2010 to 02/2013

Houston, TX

Monitored timelines of project progress and flagged potential issues to be addressed.

Implemented a set of comprehensive tracking processes to monitor Disaster Recovery Programs for Houston area projects.

Directed quality assurance efforts to maximize project completion and minimize project not meeting deadlines and over budget.

Collaborated with the city officials, General Land Office, staff member department in meeting deadline, staying within budget and adhering to job performance statement.

Reviewed internal process of how inspections were conducted to identify potential improvements.

Tracked and reported weekly construction projects and oversight progress.

Audited project records and documentation in Dashport for accuracy, analysis, planning, reporting and timely entry.

Managed project events, such as kick off meeting, procurement, environmental reporting, and closeouts.

Conducted inspections in preparation of Housing Urban Development (HUD) audits

Successfully steered projects to ensure on-time, on budget completion.

TENG & ASSOCIATES - Chicago, IL – Kandahar, Afghanistan

Office Administrator (Contractor), 01/2010 to 09/2010

Facilitated operational requirements on location in Afghanistan for government contractor, coordinating with military and multiple agencies.

Monitored equipment, material, and personnel movement.

Established departmental goals and deadlines, as well as invoice procedures.

Reviewed operational schedules and reports to evaluate accuracy and efficiency.

Generated daily report, as well as reporting electrical issues.

Reviewed internal processes to identify potential improvements.

Tracked and monitored budget.

Entered project information and documents into SharePoint Database System.

KBR – Baghdad, Iraq

Senior Administrative Specialist / Quality Technician (Contractor), 04/2006 to 12/2009

Overseen operations and supported more than 200 team members at eight sites in Iraq.

Managed administrative requirements and logistics for multimillion-dollar projects.

Tracked projects progress and data, coordinating with multiple departments to ensure timely equipment and material movement.

Maintained project and client records, as well as site documents.

Conducted inspections to ensure specifications / standards compliance, maintaining quality assurance files and coordinating with team members to address issues.

Performed various inspections, examinations to determine compliance with applicable specifications, drawings, procedures, codes and standards.

Maintained QA files of inspections, examinations and results as required by quality procedures.

Provided clarifications and interpretations of project specifications and procedures and support construction activities.

Communicated with team members on project estimates, scheduling, and material / equipment.

Completed weekly reports status for construction projects that were completed ahead or on scheduled.

United States Navy Reserve

Personnel Specialist, Chief Petty Officer(E7), RETIRED, 04/1979 to 11/2006

Managed Personnel Office ensuring all duties were performed accurately and timely.

Managed enlisted personnel and provided information and counseling related to Navy occupations, opportunities for general education and job training, requirements for promotion, and rights and benefits.

Managed the preparation, movement of new, transferring, to include personnel preparing for retirement/Fleet Reserve and all other type of separations.

Managed and audit pay of military personnel records, determine military pay and travel entitlements and deductions.

Prepared the financial/accounting reports related to individual pay and travel transactions and operate associated accounting systems.

Assisted enlisted and officers and their families with special problems or personal hardships.

Education

Colorado Technical University - Colorado Springs, CO

Associate of Arts: General Studies, 2010

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