LAYLA YOUNIS AL-SAIDI

Kuwait • +965-******** • adbhxk@r.postjobfree.com

OFFICE MANAGER

LIAISON & COORDINATION OFFICE ADMINISTRATION PROJECT MANAGEMENT Senior office manager with 39 years of experience in office administration, executive assistance and HR across diverse organizations. Proven record of accelerating success by assessing risks, testing innovative ideas, and maintaining motivational approach even through major challenges. Exploring challenging assignments with a reputed organization to leverage acquired skills in accomplishing organizational growth objectives. CORE SKILLS

Office Administration

Documentation & Reporting

Correspondence Management

Vendor Development

Contract Management

Budget & Cost Management

Business Process Development

Recruitment Management

Quality Management

Change Management & Control

EXECUTIVE SUMMARY

• In-depth experience in managing vendors, performance appraisal & administration, planning and execution, coordination with various entities for smooth conduct of operations.

• Function as point of contact between the departments of the company and the suppliers based on business and operational requirements.

• Strong exposure in measuring & managing operational risk within the business in accordance with internal processes & controls.

• Skilled in coordinating various activities both internally and externally with various businesses, offices, departments and other functional heads in respect of monthly operating reports and other reports.

• Adept at leading & motivating large cross-functional and multi-cultural teams to maximize productivity.

• Proven ability in liaising between senior management, employees & other stakeholders to ensure proper lines of communication critical in addressing/ resolution of myriad issues.

• Self-motivated and detail oriented individual with ability to work without supervision.

• Possess strong written and verbal communication skills including computer and internet skills. A multi-tasking individual with ability to operate under pressure. CAREER CONTOUR

HIGH TECHNOLOGY (GENERAL TRADING & CONTRACTING)

Administrative Coordinator Jul 2019 – Present

Responsibilities:

• Involved in planning and coordinating supportive services and administrative functions of the company. Manage complex travel arrangements, prepare itineraries, and compile travel folders.

• Manage day to day administrative aspects of the organization aimed at maintaining seamless operations and rendering superior quality service.

• Maintain office services by organizing office operations and procedures, managing correspondence and designing filing systems.

• Assist the top management and local government authority to obtain sanction for legal procedures sanctioned. Follow up with concerned Authority related to all construction project sanctioning.

• Negotiate with suppliers for ensuring cost effective infrastructural and operational procurement for maintaining organizational P/L.

• Acquaint employees with organizational policies & procedures and other statutory regulations for implementing the same in day to day business transactions.

• Update business status to the senior management and other stakeholders using detailed reports and presentations to enable effective decision making.

TURNER PROJACS JV KUWAIT, TURNER INTERNATIONAL MIDDLE EAST LTD., SABAH AL-SALEM, UNIVERSITY CITY PROJECT, KUWAIT UNIVERSITY, KUWAIT

Administrative Coordinator Jul 2009 - Apr 2019

Responsibilities:

• Involved in distributing correspondence to concerned staff issued through PCM on weekly basis for obtaining feedback regarding pending subjects or issues.

• Followed up between the departments for resolution of critical business and operational issues. Conducted audit on PCM in terms of closing the correspondences.

• Interacted with the construction team on close out submittals (As Built Drawings, Operation & Maintenance Manuals, Warranties

& Guaranties, etc.) for College of Business (COB) and College of Life Sciences (CFW) in Sabah Al Salem University City – Kuwait University.

• Liaised with the costing manager for resolving costing related issues and status of change requests from project delivery perspective.

UHY-AUDITORS CONSULTANTS (MEMBER FIRM OF URBACK HAKER YOUNG INTERNATIONAL) Executive Administration / Administration & Personnel Department Apr 2000 – 2008 Responsibilities:

• Followed up with clients on dues and collections, bank statements and reconciliations including claims and insurance payments based on statutory payments.

• Coordinated with government departments for resolving various administrative issues. Facilitated bank facilities and control over bank.

• Implemented and ensured effective controls over purchases, suppliers and petty cash including fixed assets and assets purchases.

• Negotiated and finalized on workmen compensation and health insurance from insurance companies and ensured addition of staff to insurance coverage and issuing of insurance cards.

• Obtained professional indemnity insurance from local and international providers and reviewed coverage. Followed up with international partners based on business and operational requirements.

• Assessed staffing requirements of the firm and finalized on level of qualification and experience required for each vacancy. Interacted with advertising and head hunter to secure required suitable resumes.

• Evaluated final approved resumes and arranged job proposal according to approved budget salaries and other benefits. Drafted and negotiated employment contracts and other formalities.

• Prepared and processed monthly salary bank transfer letters and salaries payments cheques. Maintained annual leaves forms and arranged leave approval based on leave status of employees. EARLIER ASSIGNMENTS (IN BRIEF)

Executive Officer, Kuwait Commercial Real Estate Center Company Nov 1993 – 2000

• Followed up with concerned stakeholders for effectively implementing management decisions, organizational policies and other statutory amendments across areas of operations.

• Assessed documentations and reports like financial reports and statements, performance monthly reports, monthly payment list and payment vouchers, staff recruitment and termination and others related to business decisions and partner signature.

• Evaluated and approved new bank agreements, loans and mortgages including tenders and new contracts. Obtained completion certificates and processed contractor payments.

• Analyzed investment opportunities and decisions for maintaining organizational P/L. Executive Real Estate Manager Assistant, Pearl Real Estate Investment Company 1989 – 1990

• Designed and developed real estate projects brochures with summarized project information and data prepared by expected investors or financing parties to include project location, line of business and activities description, financial information, site pictures and project management key persons.

• Maintained updated inputs and documentation on the real estate portfolio. Represented the organization in real estate investment studies followed by evaluating and consolidating data for final study. Customer Services Department Employee, Bank of Bahrain and Kuwait – Kuwait Branch 1982 – 1988 Counter Clerk, Commercial Bank of Kuwait 1981 – 1982 EDUCATIONAL QUALIFICATIONS / CERTIFICATIONS

• Bachelor’s degree in Accounts, Beirut University

• Primavera Contract Manager, 2010

• Project Management Professional, 2006

PERSONAL DETAILS

• Date of Birth: 18th November 1961

• Nationality: Jordanian

• Visa Status: Work Residence in Kuwait

• Language Proficiency: English and Arabic

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