Executive Assistant Manager

Shiena Rico

Bldg **, Abu Bkar AlWarrak St, Doha Qatar

+974-****-**** ************@*****.***

QUALIFICATIONS

Executive Secretary

• Responsible for supporting the Managing Director and the entire department

• Provides administrative support and performs numerous duties such as scheduling, writing correspondence, emailing, handling visitors, routing callers and answering questions and requests

HR Administration

• Acted as Main POC for any company HR-related queries and requests and ensured company operation required documentation are updated such as company CR, Tax Card, Computer Card and Municipality License

• Processed employee legal documentation to include but are not limited to authenticated job contracts, health cards, fingerprinting and medical schedule, new application and renewal of work visas, NOCs, Sponsorship Transfer

• Tracked and processed company vehicle documentation to include but are not limited to vehicle insurance, istimara/vehicle license, inspection reports and police reports Administration/Coordination/Procurement

• Performed administrative support responsibilities such as receiving inquiries through phone calls and emails, routing to the proper channels and corresponding with clients and suppliers to log pending actions for resolutions

• Supported contract execution such as BPA contracts and GPC orders through procurement of supplies, coordinating deliveries and preparing delivery notes

• Ensured that accurate, correct and relevant information of all types of documents processed is available via maintaining logs for future records and maintained proper filing and safekeeping of files

EXPERIENCE

Astrea Group Doha, Qatar

Executive Secretary 2017 – Present

• Prepare reports, presentations and correspondence accurately

• Manage busy calendar, meeting coordination and travel arrangement

• Compile, proofread and revise draft of documents and reports

• Daily record keeping and filing of documents

HR Administrator

• Performed all HR-related documents processing to include but are not limited to renewal of company registration and licenses, employee sponsorship documents and vehicle documents

• Acted as POC between the office and company mandoob to facilitate documents process

• Tracked employee leaves and reporting dates, applied and renewed base gate passes Tamimi Global Doha, Qatar

Secretary Cum administrative Assistant 2013 – 2017

• Prepared documents and presentations for the Manager’s meeting

• Maintained record keeping for Manager’s meeting and travel arrangement

• Acted as POC in the absence of the Manager

• Coordinated travel arrangements of HR Department and higher management

• Maintained stock inventory, electronic and hard copy filing system, monthly flash, petty cash and other accounts-related reports, environmental and safety reports

• Prepared employee overtime and timecard summary, processed material requests, receive deliveries and update supplies inventory

EDUCATION

Romblon State College

Bachelor of Science – Hotel & Restaurant Management Graduated Dean's Lister

CERTIFICATIONS

• February 5, 2015 - Fire Warden Training Course

• March 5, 2015- Food Handler Course

• March 12, 2015 - HAZWOPER (29CFR1910.120) ID# 096909

• August 3, 2015 - Food Handlers Class for Concession Workers at Special Events

• AFMIS Certification

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