Office Medical

ELSIEJANE E. VILLANUEVA

Home Address: Matar Qadeem Doha Qatar

Mobile Phone No.: +974********

Personal Email Address: ********@*****.***

Visa Status: Working/Transferable with NOC

WORK EXPERIENCE SUMMARY

I have nearly 9 years of Administrative and secretarial experience both in the Philippines and Middle East. My most recent work experience was in one of the Medical institution in Doha Qatar (Dr. Khoulood Al Mahmoud Derma Center) my work then was more on answering calls and inquiries. I was also responsible for documentation and other administrative support. I worked one of the Medical company in Riyadh Saudi Arabia (Maleen Medical Company) where I have spent 4 years and 3 months reporting directly to the Administration Director. My roles and responsibilities then were not limited to administrative and/or secretarial jobs only. I was also responsible with purchasing documentation arrangements, work orders, logistics and some areas of recruitment processing.

Prior to my work in Saudi Arabia, I worked in Dubai UAE in 2011 as Secretary cum Receptionist (Scientific Horizon Industries LLC). In this, I have strongly enhanced not just my secretarial capabilities, but primarily my communications and people relations skills. Dealing with different kinds of people, with different nationalities have molded me to be an individual with confidence. Never would I forget my experiences in the Philippines in the relevant field. I have more than 3 years of experiences in my home country and would say it served as my training ground and my starting point at the same time. I worked in one of the Logistics company (FedEx/Mail and More Business Services Inc) as an office staff, mainly handling courier logistics and again my people relations skills were extremely enhanced thru this experience.

Mentioning the above experiences covering as well my behavioral competencies, my computer skills I must say is also an advantage. I am fully knowledgeable on Microsoft office, ie. Power Point, Word and Excel and Outlook in which I believe are essential requirements to fully perform my job tasks.

EDUCATIONAL BACKGROUND:

Bachelors Degree: Bachelor Of Science In Office Administration

June 14, 2003 – March 23, 2007

Sta. Teresa College

Bauan, Batangas, Philippines

Short Course Level: Autocad Operator Course

May 2010 – July 2010

University of Batangas

HiltopBatangas City, Philippines

Secondary: High School Academic Diploma

1999 - 2003

BauanTechinical High School

Bauan, Batangas, Philippines

WORK EXPERIENCES

DR. KHOULOOD AL MAHMOUD DERMA CLINIC

Position: Receptionist/Secretary

Location: Al Waab, Doha Qatar

Inclusive Date: September 14, 2019 – January 21, 2020

Provides overall administrative support.

Receives telephone calls, inquiries from the patient to set an appointment.

Serves patient by greeting, welcoming, and directing them appropriately.

Handle incoming and outgoing mail, copy file and maintain paper or electronic documents and records.

Preparing daily income report (cash and visa report)

Monitoring and processing all expiration documents such as license of the clinic, doctors and nurses license and residence visa

MALEEN MEDICAL COMPANY

Position: Admin/Secretary to Administration Director

Location: King Abdullah Road Intersection of Takhasusi, Riyadh, KSA

Inclusive Date: August 1, 2013 – October 7, 2017

Provides overall Administrative support to the office of Administration Director.

Provides administrative support to Human Resource Team in terms of Recruitment arrangements and processing.

Provides support to Purchasing Team in terms of processing work orders for Medical Supplies.

Arranges meeting appointments to Administration Director.

Maintains confidentiality of documents and information received

Composes and types routine letters, memorandum, medical reports, medical quotation, scientific or technical material, numerical data, charts and forms.

Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.

Arrange conferences, meetings, travel reservations and booking for office personnel and staff.

Establish work procedures and schedules, and keep track of the daily work of clerical staff.

Supervise other clerical staff, and provide training and orientation to new staff.

Preparing report every end of the month such as consumables and implant materials, dental lab expenses, implant breakdown, issued abutments and implant, credit receipts, and clinical expenses. Responsible as well in monitoring stocks of bleaching material (home bleaching, zoom bleaching and plasma), nu smile, crystal, and ortho kit etc.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Processing and monitoring expiration of residence visa (iqama) and license of the staff (Saudi Council and Tarkhis).

Preparing and processing document for new visa for the new staff from Philippines Agency.

SCIENTIFIC HORIZON INDUSTRIES LLC

Position: Secretary cum Receptionist

Location: Al Quasis Industrial 1, Dubai UAE

Inclusive Date: June 2011– December 2011

Attends to telephone calls and relay messages

Receiving vehicles through vehicles receipt

Preparing job order for every transactions

Preparing quotations

Set appointment and meeting to the client

Monitoring and ordering materials to the suppliers

Filling and encoding job orders and all the receipt

Follow up payment to the client

Time keeper for all the workers

Telemarketing

Preparing payroll

FEDEX / MAIL AND MORE BUSINESS SERVICES INC.

Position: Office Staff

Location: Lemery, Batangas, Philippines

Inclusives Dates: March 2008 – April 30, 2011

Checking of daily sales and remittances.

Records and prepares the daily deposit.

Handling all petty cash.

Prepares payroll

Monitoring and ordering of office supplies and stocks for all stores

Allocate suppliers and negotiate prices.

Check all the utility bills such as telephone, water and electric prior to payment.

COMMISSION ON ELECTION (COMELEC) (Part Time)

Position: Office Clerk

Location: Bauan Municipality, Batangas, Philippines

Inclusives Dates: April – September 3, 2007

Prepares the list of all voters

Filing of candidacy & sample ballot

JOBS AND CAREERS INC. (OJT)

Position: Office Assistant

Location: MandaluyongCity,Philippines

Inclusives Dates: March – May 2006

Duties

Attends to telephone calls and relay messages

Deals with prospective clients through ads and newspaper

Filing of purchasing orders, bills, cash advance, incentives and vouchers

STA. TERESA COLLEGE (OJT)

Position: Office Clerk/Trainee

Location: Bauan, Batangas, Philippines

Department: High School Guidance Office

Inclusives Dates: November 2004-March 2005

Filing of student records, exams

Encoding of student records

TECHNICAL/COMPUTER SKILLS

Computer literate (Microsoft Word, Excel, Power Point, Access, Outlook and Internet).

Typing Skills and Public Relation.

Knowledgeable in Auto CAD Release 2007

SEMINARS ATTENDED:

Title : Pre-Employment Seminar-Workshop 2006 Part 1

Venue : Audio Visual Room, Sta. Teresa College

Date : November 20, 2006

Title : Pre-Employment Seminar-Workshop 2006 Part 11

Venue : Multi Purpose Hall, Sta. Teresa College

Date : December 14, 2006

PERSONAL INFORMATION:

Place of Birth: Sinala, Bauan, Batangas, Philippines

Current Address: Airport Rd, Matar Qadeem, Doha State of Qatar

Civil Status: Married

Nationality: Filipino

Weight: 46 Kg.

Age: 33 Years Old

Religion: Roman Catholic

Languages Spoken: Tagalog, English and Arabic

REFERENCES: Will be provided upon request.

“I hereby declare that the above information has been in good faith, verified by me to the best of my knowledge and belief, is true and correct.”

ELSIEJANE E. VILLANUEVA

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