Covering Letter

To: The HR Department,

Subject: Job Request for Senior / Lead Document Controller cum Executive Assistant (Potential Document Control Manager)

Dear Madam/Sir,

With immediate available, I am hereby applying for a Senior / Lead Document Controller cum Executive Assistant, having 20 years professional experience of project documentation in Construction Projects in GCC. During my carrier, I have developed a wide range of skills that would meet, and exceed the expectations for the role. And I have had many achievements for Construction of High Rise Buildings, Airport Projects, and Expressway Road Project under well reputed multinational companies and Engineering Consultant in GCC as follows:

Senior Document Controller (Potential Document Control Manager) in M/s. Ferrovial Agroman - Federici Srirling-Batco JV at Batinah Expressway Project, Package 5, Sohar - Sultanate of Oman

(From Dec 2014 to Dec 2019 - 5 Years 1 Month), Project Value - OMR 138 Million.

Lead Document Controller & Project Administrator in M/s. Ibn Khaldun Almadaen, Engineering Consultants at Duqm Airport Project (Package 1 & 2) - Sultanate of Oman (From Sep 2011 to Oct 2014 - 3 Years 2 Months), Project Value - OMR 67 Million.

Senior Document Controller / Technical Assistant in M/s. Aktor S.A. at New Doha International Airport Project (CP11 & CP26, Doha – Qatar (From June 2007 to Aug 2011 - 4 Years 3 Months), Project Value – USD 1.7 Billion.

Senior Document Controller cum Procurement Officer in M/s. Dhabi Contracting Est. at Etisalat Building & Ministry of Education Building Project, Dubai - U.A.E.

(From June 2001 to June 2007- 6 Years 1 Month), Project Value - USD 350 Million.

Project Executive Secretary cum Document Controller in M/s. Saudi Constructioneer Est. at Taiba 2 Building Project, Al Madina Manawara - Saudi Arabia

(From Sep 1997 to Aug 1999 - 2 Years), Project Value - USD 220 Million. My detailed resume is attached for your review and further reference. I believe my knowledge and skills will bring value to your organization and would welcome the opportunity to meet, discuss and explore the possibilities of the same. I look forward to discussing my attributes and experience with you in detail. Yours sincerely,

Mohammad Abdul Hamed

Contact: +968 - 97031918 / 94652883 (Oman)

: +91 - 790-***-**** / 980******* (India)

E-mail: adbe4e@r.postjobfree.com

adbe4e@r.postjobfree.com

Mohammad Abdul Hamed/CV 1 of 7

RESUME:

Mohammad Abdul Hamed

Senior/Lead Document Controller cum Executive Secretary

(Potential Document Control Manager)

: +968-******** / 94652883 (Oman)

: +91-790******* / 980******* (India)

E-mail: adbe4e@r.postjobfree.com

adbe4e@r.postjobfree.com

Current Address: Permanent Adderess:

M/s. Ferrovial Agroman Oman Branch Vill+P.O.: Hakam P.O. BOX – 581, PC.322 Dist: Gopal Ganj (Pin-841409) Muscat, Sultanate of Oman Bihar - India

Career Objective:

To acquire a career opportunity where my knowledge, work experience, skills, talents and capabilities can be mostly utilized, advanced and display initiative and assume responsibility of 20 years professional experiences in the project documentation field with ISO 9000-2000, under well reputed multinational Construction Companies and Engineering Consultant in GCC. Ideal Job:

Senior/Lead Document Controller & Executive Secretary (Potential Document Control Manager) Educational Qualification:

Bachelor Degree of Science (B.Sc.) - Mathematics (Honors) - Session Jan-1991 to Dec-1993 University: Babasaheb Bhimrao Ambedkar Bihar University – Muzaffarpur, Bihar, India Certification:

Diploma Programme in Quality Assurance & Quality Control (ISO 9000)

(From National Institute of Labour Education & Management, Chennai – India) Computer Knowledge:

Worked in Aconex.

Worked in EB Web (Enterprise Informatics) Software.

Expert in Electronics Document Management System (EDMS).

Proficient in MS Project

Proficient in Primavera Expedition.

Proficient in Project Management Software.

Expert in Microsoft Offices (Word, Excel, PowerPoint & Outlook), Macromedia Flash, Adobe Acrobat Professional, Adobe Photoshop, PC Troubleshooting, and many other utilities for different purposes.

Knowledge of Auto Cad.

Technical Knowledge and Skills:

Strong documentation organizational skills.

Strong written and verbal communication skill.

Manage multiple and changing priorities in a high volume environment.

High level of accuracy and attention to detail.

Assist to preparation and submission of Operation and Maintenance Manuals.

Assist a Team to preparation and submission of Final Account, Claims & Arbitration documents.

Immediate Available with Visa Transferable

Having GCC Driving License

Mohammad Abdul Hamed/CV 2 of 7

JOB PROFILE:

M/s. Ferrovial Agroman - Federici Srirling - Batco JV – Sohar, Sultanate of Oman Job Title : Senior Document Controller (Potential Document Control Manager) Duration : From 01 December 2014 to 31 December 2019 (5 Years 1 Month) Project : Batinah Expressway Project, Package 5, Sohar Consultant

PMC

: Botek/ACE & Partners, Engineering Consultancy LLC

: Driver Consult Oman LLC

Client : Ministry of Transport & Communication (MOTC) Duty and Responsibilities:

Lead and manage a team of Document Control Department.

Distributing tasks to co-workers and supervising the establishment and maintenance of Project Central filing system.

Training and provide assistance to the users as project document procedure.

Prepare project document and data management plan, including flowcharts.

Updating and maintain all correspondence and technical documentation into Electronic Document Management System (EDMS).

Leads the team working on the program is using the latest version of the documents and all the functionalities of the section are met.

Using project guideline for drawing and document numbering and component numbering procedure.

Allocating numbers to documents/drawings in accordance with project procedures.

Documents distributing by project Document Distribution Matrix.

Updating and Maintain accurate electronic documents and hard copy libraries for project management system.

Register, quality check, issue and distribute all correspondences and technical documents to internal and external parties.

Dealing with Subcontractors, Suppliers to ensure that documentation complies with project procedures.

Updating and maintain Master logs for all project documents including Design (IFC) drawings, Contract/Tender documents, Company Profile, Material submittal, Method statement, ITP, Technical data, Quality Inspection, NCR, Site instruction, RFI, Project Weekly Meeting, PR- Purchase Request, Shop drawings & As-built drawings & Project final handover documents as well.

Maintain and secure filing of all document revisions, transmittals and comments sheets.

Preparation, distribution and record for Weekly, Bi-weekly and Monthly Progress Reports and Minutes of Meeting.

Updating Key Performance Indicators (KPI).

Liaise / resolve queries with Engineers and Project Team in a timely manner.

Provide a complete and accurate deliverables register capable of detailed registration, progress measurement, planning, tracking, monitoring, expediting and reporting.

Maintain regular backups/Storage for all documents and a copy of all critical documents/ records stored off-site.

Reporting to Quality Manager, Technical Manager, Project Manager & Project Director for the Progress of Project Documentation.

Preparation and close out report for observation of Audit report.

Maintain and controlling documentation at all stages (review to close-out).

Assist to preparation and submission of Operation and Maintenance Manuals.

Assist Claim Team to preparation and submission of Final Account, Claims & Arbitration documents.

Perform other ad-hoc duties as assigned by the management.

Establishes and maintains clear/concise work standards and goals. Mohammad Abdul Hamed/CV 3 of 7

M/s. Ibn Khaldun Almadaen, Engineering Consultants – Al Duqm, Sultanate of Oman Job Title : Lead Document Controller & Project Administrator Duration : From 10 September 2011 to 31 October 2014 (3 Years 2 Months) Project : Duqm Airport Project, Packages – 1 & 2

Contractor : Desert Line Projects LLC & Hanjin Heavy Industries & Construction Co. Project Manager : ADPi

Client : Ministry of Transport & Communication (MOTC) Duty and Responsibilities:

Document Controlling, Letter drafting, Site Administration works and Executive supporting to the Site Management.

Documentation (ISO Standards) & Publishing the Engineering documents through Primavera Expedition Software.

Control of flow of documents in Client-Project Manager-Engineer-Contractor system of project run.

Maintain the document control system for the project ensuring all document control procedures are adhered to.

Ensure all incoming and outgoing project documentation and correspondences through the document control system.

Monitor and continuously in order to improve the effectiveness of the document control procedures and processes according to the project specifications/ contract documents.

Update project management on document control status, control sheets, transmittal issuance and correspondence status and report to the Boss.

Ensure the archiving of all project documentation including hard and electronic copies as required by the projects’ execution team.

Develop and maintain positive working relationship with all project execution team.

Well versed in Supervision of Digitization of Documents.

Archiving of complicated Electronic Document Management System (EDMS).

Compilation and synchronize the final output of Weekly, Monthly Progress Reports.

Sorting, Filing, Labeling and Retrieval of sea of mixed documents.

Monitoring of Hyperlinks with conditional updates from various works departments.

Preparation of comprehensive file index for Correspondences, Reports, Books, Engineering Drawings, CD’s and Panorama of Project.

Wide exposure to multi cultural working environments; in big firms, prestigious projects by Clients.

Reporting to Resident Engineer and Operation Manager (at Head Office) for the Progress of Project Documentation.

Maintain archive store for approved Samples Material.

Perform other ad-hoc duties as assigned by the management.

Establishes and maintains clear/concise work standards and goals.

Archive project documentation.

Mohammad Abdul Hamed/CV 4 of 7

M/s. Aktor S.A. – Doha, Qatar

(Aktor S.A, Al-Darwish Engineering, Costruzioni Cimolai Armanda Spa & Cybarco-JV) Job Title : Senior Document Controller / Technical Assistant (MEP Division) Duration : From 25 June 2007 to 26 August 2011 (4 Years 3 Months) Project : New Doha International Airport (NDIA) Project (CP 11 & CP 26) Consultant : Overseas Bechtel Incorporated (OBI)

Client : NDIA Steering Committee

Duty and Responsibilities:

Working as a team leader with in the project for establishment and maintenance for proper documentation according to Overseas Bechtel Incorporate Procedures.

Supervision, coordination and support of document control department, including document expediting – Group of 6 document controllers and expediters.

Prepare Project document and data management plan, including flowcharts.

Co-ordinate and direct the maintenance of all technical and project related documents including drawings, contracts, specifications and tender documents.

Responsible for receipt, registration and distribution of all documentation.

Maintenance and secure filing of all document revisions, transmittals and comments sheets.

Managing the review and approval process of the documents produced and demonstrates and audit trail for the management of all revisions.

Controlling documentation at all stages (review to close-out).

Prioritize and distribute work load to meet deadlines.

The development and maintenance of registers for each project.

Creating, tracking and returning IDC’s with comments.

Dealing with subcontractors, suppliers to ensure that documentation complies with company procedures.

Retrieving and supplying information as requested for the smooth and timely completion of projects.

Manage the strategic and day to day operations of GPS document control centre.

Responsible for allocating numbers to documentation in accordance with procedures.

Responsible for the implementation of system in DCC as per relevant Procedure.

Distributing works to co-workers and supervising the establishment and maintenance of Project Central filing system.

Control of incoming and outgoing documentation.

Direct reporting to Project Manager for the Progress of Project Documentation.

Ensure proper and satisfactory operation of the Electronic Document Management System (EDMS) at all stages (transmitting, receiving, recording, Scanning, archiving viewing etc,).

Incorporate the agreed Document Distribution Matrix in to Document control system.

Update and maintain Document Control Database at all times, carry out periodic checks of accuracy & completeness of data.

Adequate backups /Storage of all documents shall be maintained and a copy of all critical documents/ records shall be stored off-site.

Maintain at all times a whole and complete control copy of project documents including drawings and details, and all other fundamental project documentation.

Provide a complete and accurate deliverables register capable of detailed registration, progress measurement, planning, tracking, monitoring, expediting and reporting.

The deliverables register shall control all deliverables throughout the contract life span.

Provide coordination/liaison support for document control areas during active project phase as well as end for smooth handover.

Mohammad Abdul Hamed/CV 5 of 7

Preparation and submission of Mechanical Completion package at the end of the project as per client requirement.

Co-ordination with project manager for submission of all project deliverables to client.

Co-ordinate with vendors for submission of documents and drawings with GPS numbering format and procedure.

Closing-out, scanning and archiving project documentation.

Follow-up required responses or feedback to documents/drawings or any other documentation.

Maintaining and updating Key Performance Indicators (KPI) & Material Tracking System (MTS).

Assist to preparation and submission of Operation and Maintenance Manual at the end of the Project as per specification and Client requirement.

Perform other ad-hoc duties as assigned by the management. M/s. Dhabi Contracting East – Dubai, United Arab Emirates Job Title : Senior Document Controller cum Procurement Officer (MEP Division) Duration : From 19 September 2003 to 24 June 2007 (6 Years 1 Month) Project : Telecom & Administration Building in Al Kifaf (B3+GF+L32) – Dubai Project Manager : Turner Construction International Consultant : Shankland Cox Ltd

Client : Etisalat

Duration : From 5 June 2001 to 18 September 2003

Project : Ministry of Education Projects in Al Qusais - Dubai Project Manager : Turner Construction International Consultant : Al Burj Engineering Consultants

Client : Emirates Real Estate Corporation

Duty and Responsibilities: Sr. Document Controller

Documents controlling as per Company’s regulations.

Control of incoming and outgoing documentation.

Direct reporting to Project Manager for the Progress of Project Documentation.

Ensure proper and satisfactory operation of the Electronic Document Management System (EDMS) at all stages (transmitting, receiving, recording, Scanning, archiving viewing etc,).

Update and maintain Document Control Database at all times, carry out periodic checks of accuracy & completeness of data.

Distributing documents in related departments/ Engineer as per distribution guide.

Preparation of Filing System in compliance with Company’s ISO procedures.

Maintaining Various Log preparations like Drawings, Submittals, Manufacture Data/Samples, Variation Notices, Material Inspection Report, Request for Work Inspection, and Tabulations for Variation Works.

Preparation of Daily Report, Weekly Progress Report, Monthly Progress Report as per the Contract Specification Requirement.

Maintaining proper filing system including confidential files & Backup files for smooth office routine works as per the Job Requirements in compliance with Company’s ISO procedures.

Monitoring analyzing & updating daily activities as per job requirements,,

Meetings, events, management of diaries, calendars, Preparing meeting of minutes.

Assist to preparation of Notice of Variation Orders, LOA/LOI.

Assist to preparation and submission of Operation and Maintenance Manual at the end of the Project as per specification and Client requirement.

Perform other ad-hoc duties as assigned by the management. Mohammad Abdul Hamed/CV 6 of 7

Duty and Responsibilities: Procurement Officer

Managing the procurement department (Import & local).

Responsible for purchase of raw materials, body stains, spare parts, consumables etc.

Liaising with the overseas suppliers.

Sending enquires to various import suppliers and getting quotations from them.

Negotiating rates/ prices of goods/services offered by suppliers/vendors and issuing of purchase order accordingly.

Coordinates with departments on their respective department requirements.

Liaising with the Technical Manager/Quality Manager regarding to specification/test report of raw material and other technical goods.

Verifying the purchase order prepared by the department executives.

Ensure purchasing orders delivering for projects requirements are available on time.

Liaising with the shipping companies for early shipment delivery dates.

Liaising with the clearing agent with regards to clearance of goods from the customs.

Submitting of original documents to the clearing agent for clearance of goods from the customs.

Liaising with the transporter with regards to transport of goods from the port to the factory.

Liaising with the stores for better inventory control.

Sending a copy of the purchase order to the accounts department with necessary instructions regarding terms of payments and instructions regarding opening letter of credit if any.

Sending a copy of the purchase order to the stores department and advising them regarding the status of the material required.

Following up with the supplier for early delivery of goods and shipping documents.

Prepare periodical reports on completed pending orders.

Ensure stock Min Max.

Preparing purchasing plan Budget.

Clearance custom department Municipality and other government’s departments.

Monitor prices by product and vendor to predict and account for financial fluctuations.

Manage flow of goods and supplies for optimum production, analyzing and adapting internal policies.

Prepare and process purchase orders and purchase requisitions and maintain documentations of the acquisition of goods.

Manage staff and vendors for timely arrival of products and goods.

Ensure store adhering to proper storing procedures.

Ensure delivered items quality and conditions.

Following up with the stores department for release of material receipt note and there by closing the import purchase order.

Organize day to day and long-term work flow.

Following up with the accounts department if original documents coming through the bank.

Reporting to the Procurement Manager/Project Manager. Mohammad Abdul Hamed/CV 7 of 7

M/s. Saudi Constructioneers East. – Al Madina, Saudi Arabia Job Title : Project Executive Secretary cum Document Controller Duration : From 07 September 1997 to 10 August 1999 (2 Years) Project : Commercial & Residential Building, Taiba – 2, Al Madina Manawara Consultant : Dar Al Riyadh

Client : Taiba Investment and Real Estate Development Company Duty and Responsibilities:

Letters to Client, Consultant, Government Authorities, Subcontractors and Suppliers.

Monitoring and screening phone calls, emails & other correspondences.

Preparation & follow-up inquiries and quotations.

Preparation of Comparison Sheet, letter of award & letter of intent.

Responsible for daily office routine work for incoming enquiries, faxes, memos, and correspondence. And maintaining proper filing system for smooth office routine work

Maintaining records of all files including confidential files, procurement activities.

Keeping the daily appointment schedule for the Project Manager with the Supplier's, Dealers, Subcontractors, and the Consultants.

Coordinating with the Main Office daily for any other feedback which might be important for the ongoing Project.

Completely handling the Site Office's day to day activities, payroll, purchase's etc.

Coordination between General Manager and Project Manager, and also other sections.

Making reservations for flights and hotels.

Updating the files on a regular basis as well as the Data Base of the Clients on a weekly basis.

Supervision of the Office Service Staff, Personal affairs of employees with Personal Department.

Maintaining the Filing System of GM and PM's Office, Following-up of the Suppliers Payment Certificate with Head Office in Riyadh and also coordinating in preparation of Monthly Report of the Project.

Personnel Details

Nickname : Mohammad

Date of Birth : 31 December, 1972

Marital Status : Married

Religion : Islam

Nationality : Indian

Languages : English, Arabic, Urdu & Hindi

Passport Details

Passport No. : N 4891454

Place of issue : Muscat, Sultanate of Oman

Passport Expiration : 28-Mar-2026

References:

Mr. William Jabbour – Construction Manager (Ferrovial-Federici Srirling-Batco JV) - Oman Contact: 009**-********, Email: adbe4e@r.postjobfree.com

Mr. Francisco Suarez – Finance Manager (Ferrovial-Federici Srirling-Batco JV) - Oman Contact: 009**-********, Email: adbe4e@r.postjobfree.com

Mr. Paul Burke – Technical Manager (Ferrovial-Federici Srirling-Batco JV) - Oman Contact: 009**-********, Email: adbe4e@r.postjobfree.com

Mr. Nicola Sau – Quality Manager (Ferrovial Agroman) – Saudi Arabia Contact: 009**-*********, Email: adbe4e@r.postjobfree.com / adbe4e@r.postjobfree.com

Mr. David Garcia – Project Director (Ferrovial Agroman) - Australia Email: adbe4e@r.postjobfree.com

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