GEETA DHINWAR

Mobile: +919*********; Email ID: adbe01@r.postjobfree.com

Professional Skills

Assisting and Coordination

Accounts Payable/Receivable

Computer Operations

Letter Drating

Office Equipment Operation

Commercial

Filing & Data Archiving

Communication Skill

Problem Solving

Word Processing and Typing

Tenure

Since Dec’2016

Since May’2012 to Nov’2016

Dec’2008 to April’2012

Feb’2006 to Nov’2008

Organization

Hitachi Rail STS India Pvt. Ltd.

ICFAI University, New Delhi

JK Paper Ltd. (New Delhi)

Designation

Document Controller

Front Desk Executive

Sr. Student Service officer

Sales Coordinator (Trainee)

Professional Experience

M/s. Ansaldo STS Transportation Systems India Pvt. Ltd

Administration (From May’2012 onwards)

Facility Management- Supervision for facility management including Housekeeping services

Travel Management- Air & Train Bookings, Hotel accommodation. Outstation local taxi arrangements and managing data of the same.

Vehicle arrangement for internal & external clients for site visits, airport and hotel transfers and special events

Front office activities- Acting as info-hub for providing administration related information and supervising administrative activities.

Handling Event Management as and when required.

Vendor Management and Communication-Identifying dependable and cost effective vendors for various services, negotiate on rates, terms & conditions, preparing agreement and S L A. Maintaining schedule of alternate vendors and vendor accounts,

Communicate and coordinate with the contractors and suppliers.

Vendor management for maintenance of office, Guest House and non-IT equipment, including AMCs, etc.

Checking & verifying of all vendors’ bills, Invoices, (Building/Guest houses/Equipment’ Rent, Electricity, Phones, Mobiles, data cards, Suppliers etc).

Processing the invoices and making arrangement for timely payment.

In charge for issuance and maintaining stationary.

Record keeping for 1 Genets operations & electricity reading. Maintain hard copy and electronic filing system.

Maintaining First Aid Box, Courier Dispatches.

In the absence of Manager Administration, Front office Executive has to act as shift in-charge for all Admin activities. Also, handling admin assignments under the supervision of Manager Admin as & when required

HR Responsibilities-Joining formalities, Maintaining employee attendance and movement.

Noida Greater Noida-Metro Project (From Dec’2016 onwards)

Document Controlling

Monitoring of all Incoming and Outgoing documents for Noida Metro Project

Ensuring proper numbering of all outgoing letters and documents.

Proper filing of the letters and documents.

Internal distribution of letters to all stake holders.

Circulating weekly correspondence report.

Maintaining Document Register

Ensure Document are available on Team Center.

Assisting the Project controller in invoice preparation and submission.

Preparation of Milestone completion certificate in consultation with the concerned engineering/construction/commissioning/Supply Chain Team.

Financial/Commercial

Assisting the Project Controller in invoice preparation and submission.

Collection of all documents required for submission of invoice

Preparation of Milestone completion certificate in consultation with the concerned engineering /construction/commissioning/Supply chain team.

Any other assistance required for Commercial Activities.

Supporting the PM Team with Pre-PR, Requisition Forms, Invoice Requests, etc.

Planning & Coordination

Assisting the Project Planner in preparation of weekly/monthly/Quarterly progress report

Scheduling & Organizing Work Package Review Meeting, Project Team Meetings and Internal Consortium Meetings.

Support in drafting Minutes of Meetings

Supporting in Local Coordination of the Travel for people coming to Site Office from Abroad.

Overall Site Office Running coordination with the Consortium Partner.

Follow up with individual Work Package Leaders for closure of pending open correspondence.

Managing and updating the Master Document Register

Supporting the PM Team for preparing various Internal and External Presentations.

Supporting the PM Team during various Internal and External Audits

ICFAI UNIVERSITY

Office Administration

Update daily report of PDD team to Regional Office.

Responsible for checking monthly expenses of the branch.

Evaluate reports and documents prepared by subordinate. (Conversion Analysis Report, Daily Activity Report and enrollment documentation)

Established and maintains electronic records management system for all incoming and outgoing correspondence

Upgraded all office filing system.

Created a systematic and reliable computerized student database.

Responsible for training of new employees who joined the organization.

Coordination

Coordinating between students and the Head Quarter.

Arranging Training Classes and handling queries for Distance Learning students.

Communicate with eligible candidates for interviews (visiting faculties).

Update students with latest information on time, taking their feedbacks about the services of the organization

Coordinating for Branch and H.Q for various events like Internship etc.

M/s. JK Papers Limited

.

Sales & Distribution

Collect and Receive orders from branches

Forward orders to Mills for arranging dispatches and follow ups of short supply and status of supply.

Forwarding Invoice Copies to Converters.

Communicated with the purchase department regarding payment of out standing bills.

Responsible for maintaining files of Sales invoice, Purchase invoice and purchase orders.

Experience of working in ERP (JD Edwards – People Soft)

Issue and amendment of Purchase Orders of on regular basis.

Checking of material receipt entries (GRR) by branches.

Update Prices of all products in ERP.

Preparation of various MIS Reports relating to Sales, Purchase, Out-sourcing, Stock and Outstanding including Age-wise Reports.

Academic Credentials

DEGREE /CERTIFICATE

UNIVERSITY/COLLEGE/INSTITUION

YEAR OF PASSING

B.A.

Delhi University

2005

Higher Secondary (10+2)

CBSE

1999

High School

CBSE

1997

Computer Proficiency

ERP Working (JDE Version 8.10)

Office Automation Tools (Microsoft Excel, Word & Power Point)

Personal Details

Father’s name : Shri Ram Saran

Date of birth : 21st June, 1982

Nationality : Indian

Gender : Female

Marital status : Unmarried

Languages known : English & Hindi

Date:

Place: (GEETADHINWAR)

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