Administrative Assistant Manager

RACHELLE ANN BANTOG CRUZ

*** *. ******* **. ******** Orion, 2102 Bataan Philippines

Mobile : +63-917-****-***

adbd3u@r.postjobfree.com

I.HIGHLIGHTS OF QUALIFICATION

-Employment as an Administrative Assistant of the Petron Bataan Refinery, Refinery Master Plan 2, assigned to the Division Managers of various services such as Operations, Technical Services, Maintenance, and Electrical and Instruments.

-Attended several skills and technical trainings to further enhance knowledge and abilities to handle the tasks effectively.

-Employment at the Special Projects Group of the Petron Bataan Refinery as office clerk for almost two years with varied scope of duties and responsibilities that further honed my efficiency and skills in documentation and corporate communications.

-With almost ONE and a HALF YEARS of professional working experience related to HR duties and responsibilities at credible institutions.

-Training and exposure on the following HR Task and Responsibilities:

oCompensation and Benefits

oManpower Recruitment and Selection

-Earned BS Psychology Degree at the Bataan Peninsula State University, with Level 2 PACUOA Accreditation, where 95% Psych Graduates were able to land in their respective field

-Able to be employed as an HR Assistant a month after graduation

-Acquired Leadership Skills during tenure as SK Chairman and attendance to various Leadership Skills Enhancement Seminars and Lay Fora (2007-2010)

-Awarded Best Thesis Presenter and Best Thesis Paper during the 2nd In House Review of Thesis, held at the Bataan Peninsula State University dated March 9, 2011 with Thesis Title: “Male Juvenile Delinquents’ Self Concept in Relation to Their Perception of Family Functioning.”

-Elected Officer of the Psychological Society, BPSU Chapter, S.Y. 2010

II.PROFESSIONAL WORKING EXPERIENCE

Position: ADMINISTRATIVE ASSISTANT

Employer: Petron Bataan Refinery – Refinery Master Plan 2

Address: Brgy. Alangan, Lamao-Limay Bataan

Division: Production B and Technical Services Division B

Duration: August 1, 2014 - present

JOB DESCRIPTION:

Under the general direction of the RMP2 Division Managers who, in close supervision, communication, and collaboration, review and approve output and assignments being delivered.

As a staff member of the management, the Administrative Assistant provides competent secretarial and administrative skills, an efficient record/document keeping and an organized processing of billing in the department. The Administrative Assistant is also responsible in keeping/maintaining the department’s confidential files and correspondences.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Within the limits of the approved operating program, company policies and control procedures, the Administrative Assistant is responsible and accountable for and had the commensurate authority to accomplish the duties set forth below:

1.Creates/maintains a centralized filing system, i.e by keeping a perusal of all memo, reports, billings, references, and records of the department.

2.Organizes schedules, meetings, and other activities for the department such as the following:

a.Calendar of Activities

b.Leave plan schedules

c.Events such as Christmas parties and departmental socializing

3.Prepares/calendars various meetings of Operations and prepares shifting Operations schedule.

4.Creates/maintains a reliable record of the department such as Accountable Opex, OPEX budget, PETRs, etc.

5.Keeps/monitors MPT Leave records (VL, SL, PL) and training/seminars attended by each staff in the department.

6.Conduct the creation of car plan processing to SAP-SRM and secure all documents needed for Area Managers.

7.Effectively process billings through SAP of Operations and PO/Foreign purchase processing.

8.Checks and reviews billings charged to the department. Keep s an efficient centralized file of billing documents for the department.

9.Processes Daily Expenses Statement ensuring accuracy of computation. Coding and completeness of supporting documents of all personnel under the department.

10.Prepares Office of the Manager’s OPEX Budget and consolidate for the department’s OPEX Budget.

11.Prepares material requisitions and safekeeping of corporate giveaways for creation through SAP-SRM for the department.

12.Assists engineers in preparation of job specifications and contracts.

13.Encodes Budget to SAP.

14.Does the reclassification of accounts for miscoded expenses charged t the department.

15.Extends SAP assistance to other AA’s or employees if needed.

16.Monitors employee receivables of the department.

17.Performs duties of Secretary to the Division Manager and for Area Manager as necessary.

18.Does flight bookings of Production B and Technical Services B staff if it has Foreign Travel/Training and assists them in securing other travel documents needed.

19.Supports and participates other activities required to refinery programs and events.

20.Assists in other clerical works when required.

Position: OFFICE CLERK / ASSISTANT

Employer: Petron Bataan Refinery

Address: Brgy. Alangan, Lamao-Limay Bataan

Department: Special Projects Group

Duration: July 2012 to July 31, 2014

JOB DESCRIPTION:

Under the general direction of the Special Projects Group Administrative Assistant who, in close supervision, approves general output being delivered.

Tasked to do scheduling of corporate meetings both inter-departmental or intra-departmental, assisting and preparing necessary documents of foreign travel up to its completion and eventually preparation and attesting the Daily Expenses Summary of the associates being sent to foreign travel to perform corporate functions and/or attendance to skills enhancement trainings and seminars.

Further, trained and exposed to bills processing concerning the department and to act, in the absence of the administrative assistant, and dispense the duties and responsibilities, upon proper consultation and seeking approval, of the administrative assistant.

Petron Bataan Refinery is a privately owned business, with partnership with San Miguel Corporation, which is one of the leading producer of oil and petroleum products both local and international market. Through its established position in the oil industry, it was also considered as one of the top companies thus performing well in the market and customer service as well.

Position: HUMAN RESOURCE DEPARTMENT CLERK

Employer: Petron Bataan Refinery

Address: Brgy. Alangan, Lamao-Limay Bataan

Department: Manpower Recruitment Section

Duration: December 16, 2011 – June 15, 2012

JOB DESCRIPTION:

Under the general direction of the Human Resource Officer and Human Resource Associate – Manpower Recruitment Section, which performs through selection of prospective associates / applicants. Sees to it that every manpower plantilla is manned by the most qualified personnel based on the requirements of the job. Caters to selection of manpower from apprentice position up to regularization of the personnel.

As well, in coordination with the other sections of the Human Resource Department, some other tasks delegated are being dispensed, like corporate functions of preparation and carrying out of corporate affairs (company outing etc).

Petron Bataan Refinery is a privately owned business, with partnership with San Miguel Corporation, which is one of the leading producer of oil and petroleum products both local and international market. Through its established position in the oil industry, it was also considered as one of the top companies thus performing well in the market and customer service as well.

Position: OFFICE STAFF

Employer: Philstaff Management Services Inc.

Address: Brgy. Kitang I, Limay Bataan

Department: Manpower Sourcing

Duration: April 27, 2011 – December 10, 2011

JOB DESCRIPTION:

Supervised by the HR / Administrative Assistant (Bataan Branch) Office with superiors based in Makati City Metro Manila, Philippines. The main function of the company is to provide manpower to its client/s on a project based terms based on the preferred requirements of the client and/or upon recommendation to the client. The company offers a wide range of contract based employees, from highly skilled to non-skilled employees.

PHILSTAFF Management Services Inc. is a duly licensed resource staffing, placement, training and consultancy firm. It works hand in hand with all types and sizes of business to ensure the delivery of a flexible and reliable staffing that meets the changing business needs – whether it’s one person for a day, a team for a week or finding a new permanent staff.

III.EDUCATIONAL BACKGROUND

Education Level: Tertiary / College Education

Name of School / Institution: BATAAN PENINSULA STATE UNIVERSITY

Address: Don Manuel Banzon Ave. Balanag City, Bataan

Course / Degree Earned: Bachelor of Science in Psychology Major in

Clinical Psychology

Inclusive Dates: June 2007 – April 2011

Awards / Recognition: Best Thesis Presentor (2011)

Education Level: Secondary Education / High School

Name of School / Institution: JOSE RIZAL INSTITUTE – ORION

Address: San Vicente Orion Bataan

Course / Degree Earned: High School

Inclusive Dates: June 2003 – March 2007

Awards / Recognition: Scholar

Education Level: Primary Education / Elementary

Name of School / Institution: CAPUNITAN ELEMENTARY SCHOOL

Address: Capunitan Elementary School

Course / Degree Earned: Elementary

Inclusive Dates: June 1998 – March 2003

Awards / Recognition: Valedictorian

IV.TRAININGS AND SEMINARS ATTENDED *Shortlist

1.Skills Building for Petron Assistants, by the Human Resources Department – Petron Head Office, held at the San Miguel Corporation Head Office Complex, Ortigas Metro Manila (December 4, 2015)

2.Values 101, by the Training Section of the Human Resource Department, held at the Executive Lounge, Petron Bataan Refinery, Lamao-Limay Bataan (January 2012)

3.On the Job Training (Bataan Christian School), November 22, 2010 – January 19, 2011

4.Pre Employment Seminar for Graduating Students, by the Office of the Student Affairs – held at AVR, Bataan Peninsula State University – Main Campus

5.An Understanding of Contemporary Educators’ Concerns: A Psychological Framework, by the Graduating Class of BPSU – College of Arts and Behavioural Sciences – held at Louis Restaurant and In Land Resort, Balanga City Bataan (October 15, 2010)

6.Family Role on Child’s Sense of Belongingness and Academic Behaviour, by Selected BS Psych Students – held at the Jose Rizal Institute, Orion Bataan (August 27, 2010)

V.CHARACTER REFERNCES

Name: ENGR. REYNALDO V. VELASCO JR.

Position: DIVISION MANAGER, Technical Services Division B

Address: Petron Bataan Refinery, Alangan Limay Bataan

Contact No.: +63-917-****-***

Name: ENGR. RITO R. LADEZA

Position: AREA MANAGER, Production B, Operations Block 1

Address: Petron Bataan Refinery, Alangan Limay Bataan

Contact No.: +63-917-****-***

Name: ENGR. DARYL JOSE S. PAGUIO

Position: AREA MANAGER, Production B, Maintenance Mechanical

Address: Petron Bataan Refinery, Alangan Limay Bataan

Contact No.: +63-917-****-***

I hereby certify the correctness and the authenticity of the above-mentioned information.

Rachelle Ann B. Cruz, BS Psych

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