Manager Document Control

Mohammad Saad Khan

Dubai - UAE

Mobile No : +**1 – 561660255

Email : adbd1l@r.postjobfree.com

OBJECTIVE:

To work with a team of professionals in organization having sound foundation and dynamic environment where ample opportunities exist for personals and also to take up a challenging position in an organization, which provide a conductive working environment and utilize my knowledge, experience and skills towards achieving the organization’s mission and objective. RESUME SUMMARY

Presently working as Document Controller in United Engineering Construction Co. LLC (Dubai – UAE)

Worked as a HR Officer in Conforce Arabia Construction Co. LLC. (Dubai - UAE)

Worked as a Document Controller in Concept Consulting Engineers. (Dubai-UAE)

Worked as an Inventory Manager in Baroque INC. (Pakistan)

Worked as a HR Executive in Global System Vanguard

Worked as an Assistant Manager HRC in International Textile Limited. Pakistan)

PERSONAL DETAILS:

Father Name : Mohammad Khalil Khan

Date of Birth : 21st June 1989

Marital Status : Married

Citizenship : Pakistani

Religion : Islam

Lingual Ability : English, Urdu Passport Number : KT4121971 KEY STRENGTH:

Good Presentation and Documentation Skills.

Certified & Trained for ISO 9001:2008 Quality Management System.

Certified & Trained for ISO 14001:2004 Environmental Management System.

Certified & Trained for ISO 18001:2007 OHSAS (Occupational Health and Safety Management Systems).

ISO implementations and following.

Strong Visualization and Artistic temperaments.

Excellent English Speaking & writing skills.

Strongly Self Motivated, Resourceful and willing to assume responsibility.

Patient, Hard-working, Quick Learner, Reliable & able to work under pressure.

Basic Computing skills.

Ability to deal with clients, customers, contractors & sub-contractors verbal and written.

Throughout knowledge for Electronic Document Management System.

Mohammad Saad Khan

Mobile: +971 - 504261349 Email: adbd1l@r.postjobfree.com

QUALIFICATIONS:

Educational Qualification:

Certificate of Achievement for awareness training of ISO 14001:2008, ISO 14001:2004 & OHSAS 18001:2007.

Matriculation from Sindh Board of Education Karachi.

Intermediate from Karachi board.

Computer Skills:

Operating System: Windows 10, windows 8, Vista, windows XP, Windows 2000.

Networking System: Outlook express, Internet Explorer, round cube mails/webmail

Others: MS office ( MS Excel, MS Word, MS Power Point,

Adobe Reader, Adobe Acrobate)

EDMS:

Scanning – Image Setting, Image Storing, recording, image writing to compact disks.

Fax – Machined using and keeping record for Incoming & Outgoing faxes.

Photo Copier – Used different types of Xerox Machines and Copiers.

Emails – Sending and Receiving emails and distributing emails to the concerned persons.

EXPERIENCE RECORD:

Work Experience

United Engineering Construction LLC, Dubai – UAE (November 2017 to till date)

JOB RESPONSIBLITIES:

Coordinate all activities related to the Document Control procedure, including technical documents, drawings.

And commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents and follow up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Conforce Group of Companies - Conforce Arabia Construction Company (August 2016 to October 2017)

JOB RESPONSIBLITIES:

Reporting in the head office & direct reporting to the CEO, General Manager, Project Manager & Operation Manager.

Assisting the PRO for the visa processing.

Applying visa applications online on EDNRD & GDRNF.

Maintaining & updating personnel files for cancelled & current employees

Assurance of medical & other necessary

Managing HRMS data for more than 150 employees on Enterprise Resource Planning. (ERP)

Handling the employee issues Pre-arrival & post arrival.

Proceeding cash requirements for required expenses on visas & others.

Initiating QMS forms as per growing requirements & needs of the organization.

Arranging events & other organizational programs.

Registration of Engineers with Society of Engineers.

Arranging DM unlimited building permit test for engineers.

Looking after general email of the company and other social media accounts on Face book, Linked In Indeed.com & others.

Making Evaluation summary report for the post arrived labors skilled & unskilled & revising the salaries as per their strength.

Checking comments on construction sites and arranging meetings with DM engineers on DM construction portal.

Maintaining CV data bank.

Maintaining Resume data bank (hard and soft both)

Short listing Resumes for job openings.

Interview scheduling

Conducting interviews

Taking existing interviews.

Making monthly interview status summary.

Dealing with suppliers & approaching for new suppliers & sub-contractors.

Managing the Passport control for all the employees.

Company: Concept Consulting Engineers - Dubai UAE (Nov 2014 to Aug 2016) JOB RESPONSIBLITIES:

Reporting directly to Project Manager.

Preparing Letters to Contractors, Clients, Sub-contractors & Dubai Municipality.

Maintaining ISO standards filling systems & implementations.

Manage and maintain project specific master document register of engineering documents (design and construction).

Preparing and recording all out going Transmittals & Invoices & Payments.

Record keeping of all Shop drawings, As Built Drawings and approved drawings.

Maintaining logs for all received Material Approval requests, Submittal sheets, Shop drawings, as built drawings, incoming letters.

Record keeping and managing reply of incoming letters with concern authority.

Follow up with IT vendors.

Follow up with market for required services/ items.

Maintaining records and copies for Payments certificate of main contractors.

Maintaining all correspondence, contract agreements, drawings, project handing over preparation and secured storage permit and project completion certificate.

Managing Monthly attendance for all employees.

Responsible for the effective and efficient document control of all project documents, in

accordance with the established company procedure.

Daily routinely activities of Document Control, including Filing, Registration, Distribution of documents, Track and Retrieve documents and continually improve the Document Control System.

Ensure that Project Team and Consultant comply with the document management system process and procedures.

Expedite the approvals documents within the required time period from internal and external parties to whom they have been issued or distributed.

Operate a range of office machines such as photocopies, computers and fax.

Maintain & control for incoming and outgoing documents.

Ensure that the latest revision and approval status of drawings is kept updated continuously.

Ensure all hard and electronic copy distribution of controlled documents to focal point; maintain documents for transmittal process for project documents.

Correspondences referencing and drawing transmittals and submittals.

Work Experience

Company: Baroque Inc. (March - 2013 to Nov - 2014) JOB RESPONSIBLITIES:

Managing monthly Purchase Requests as per work orders and requirements of departments.

Managing and controlling inventory stalk in work sheet. (excel)

Issuance of materials as required by departments.

Interaction with clients, suppliers and transport companies.

Preparing regular reports and information on daily, weekly and monthly basis.

Keeping stalk control system up to date and assurance of accurate inventories.

Managing Goods receiving notes.

Managing inventory stalks considering upcoming and current orders.

Maintaining issuance records daily, weekly and monthly basis.

Work Experience

Company: Global System Vanguard (Dec - 2011 to March - 2013) JOB RESPONSIBLITIES:

Attendance generation through TMS.

Maintaining payroll on fortnightly basis.

Participation in audits as per COCs.

Attending weekly meeting with head of departments and making Minutes of Meetings and distributing them.

Work Experience

Company: International Textile Limited (Feb - 2010 to Dec - 2011) JOB RESPONSIBLITIES:

Attendance generation through TMS.

Issuance of employee card on the completion of trail and probation period.

Maintaining payroll on fortnightly basis.

Assessment of health & safety conditions.

Assessment of fire management system.

Maintaining addition and deletion of employee’s summary.

Maintaining Compliance Trophy Competition on every 6 months.

Providing awareness to contractual staff about COCs (code of conducts) for audit preparation.

Maintaining employee files for contractual and company staff both.

Managing Time office accordingly.

Managing Time Management System.

Course facilitation of Literacy Program in association with Pakistan Literacy Foundation.

Participating in Audit preparation.

I declare that the above information and detail are true and correct to the best of my knowledge & belief. So, I humbly request you to give an opportunity to serve in your company. I assure you that my service will best of my ability and prove worthy of selection.

Date:

Place:

Saad Khan

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