Manager Document Control

Ellida P. Dela Cruz

New Salata Doha State of Qatar

Mobile number: +974-****-****

E-mail address: ********@*****.***

Personal Data

Age : 38 yrs old.

Date of Birth : 13-July-1981

Place of Birth : Manila, Philippines

Citizenship : Filipino

Language Spoken : English & Tagalog

Visa : Transferable

Status : Married

Educational Background

ADAMSON UNIVERSITY

Bachelor of Science Major in Computer Science

March 2003

Skills and Qualifications

Excellent in business writing and communication skills (verbal and written) in English.

Knowledge of basic French & Arabic is an added advantage

Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point)

Excellent organizational and interpersonal skills with a high level of professionalism and ability to maintain confidentiality at all times. Possess a mature disposition

Ability to multi-task and work in a fast paced working environment

Strong initiative and ability to work under pressure

Possess impeccable attention to detail

Ability to work independently and interact effectively with all levels and a good team player Trainings

Mastering the Art of Effective Communication

Trained basic fire warden

Basic AutoCAD

Work Experience

QATARI DIAR VINCI CONSTRUCTION (Lusail Rail Transit) Document Controller / Administrator (Testing and Commissioning Department) April 2018 – Nov. 2019

Job Descriptions:

In charge of logging and recording of all Testing & Commissioning outgoing and incoming documents.

Uploading/dispatch the correspondence and memorandums in Dymadoc.

Uploading/dispatch the approved/signed documents, reports and transmittals in Aconex and Mezzoteam

Makes sure that controlled copies of latest approved documents such as Test Plan, Test Procedure and Test Report are distributed internally and externally (Clients and Suppliers)

Ensuring that all Documents are circulated on time.

Implement and maintain document control processes and procedures

Maintain and manage electronic and hard copy documents as required

Secures information by completing database backups.

Provides historical reference by utilizing filing and retrieval systems.

Monitor status of submitted documents such as Test Procedure, Test Report & Energization Report.

Prepare and draft correspondences and memorandums to Main Contractor and Consultant.

Submitting the Weekly Progress and Look ahead program.

Maintains technical knowledge by attending educational workshops; reading documentation procedure

Establish and maintain the Master Document Register in cooperation with the Project team

Contributes to team effort by accomplishing related results as needed. QATARI DIAR VINCI

New Orbital Highway Contract 2

Document Controller / Administrator (Construction Department) August 2014 – April 2018

Job Descriptions:

Check, review & ensure that all outgoing documents such as submission, letters, memos, etc. are complete with required details & attachment before sending it to consultant, subcontractors, suppliers & client.

Check, review and record all incoming documents, forward to project manager with his comments/review & instruction to circulate it to concern persons/department in Aconex.

Uploading/dispatch the approved/signed documents, reports and transmittals in Aconex.

Update and archiving documents in Aconex and maintain proper filing and safe keeping of soft and hard copy of all documents.

Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required

Preparing reports regarding the status of documents such as shop drawings, site clarification request, and material submittal.

Manage all flows of documents either in electronic form or on paper support

Prepare and draft correspondences and memorandums to Consultant and Subcontractors.

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)

Monitor status of received documents making sure that all are being actioned specially those concern urgent matter

In charge of logging and recording of internal documents for all Operational Department outgoing and incoming documents.

Preparing for Daily Report, Weekly Report & Monthly Report of Construction Team. POWERLINE ENGINEERING QATAR W.L.L.

Document Controller / Administrator (Technical Department) December 2008 – May 2014

Job Description:

Check, review and record all incoming documents, forward to project manager covering with transmittal (so called Action List page & distribution) for his review & instruction and circulate it to concern persons/department.

Check, review & ensure that all outgoing documents such as submission, letters, memos, etc. are complete with required details & attachment before sending it to consultant, subcontractors, suppliers & client.

Update and archiving documents and maintain proper filing and safe keeping of soft and hard copy of all documents.

Preparing reports regarding the status of documents such as shop drawings, site clarification request, and material submittal.

Prepare and draft correspondences and memorandums to Main Contractor, Consultant and Subcontractors.

Maintain itinerary of the Vice President for Operation, Technical Manager and Head of Departments.

Collate, produce, Shop Drawings as well as As-Built Drawing and materials submittal and submit QA Documentation for Clients

Preparing the submittals for Materials and transmittal for Shop Drawings and As-Built Drawings to Consultant.

Ensuring that all Technical documents are circulated on time.

In charge of assisting of Technical Department in preparation of Close-out Documents such as Operation & Maintenance Manuals and As-Built Drawing.

Monitor status of received documents making sure that all are being attended specially that concern urgent matter.

In charge of logging and recording of all technical department outgoing and incoming documents.

Receive and screen Incoming Calls.

Attending to Technical/MEP meeting and prepare minutes of meeting.

In charge of calling subcontractors/suppliers in matter of follow up urgent works, meetings, etc.

Responsible in receiving and answering mails for technical team. Creo Lighting Company

Receptionist

December 2006 – November 2008

Job Description:

Prepare and draft correspondences.

Maintains weekly schedule of the General Manager

Receiving of Official Documents such as invoices, shipment details and material.

Arrange appointments for Visitors and Applicants.

Preparing minutes of the meeting.

In charge of day to day office appearance.

Responsible for logging all outgoing/incoming documents and detail for the shipment of materials to be delivered to Clients.

Receive/screen Incoming Calls.

Make Outgoing calls to couriers and Clients for follow ups and status of deliveries.

Safe keeping of Documents.

ELLIDA P. DELA CRUZ

Applicant

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