ORACLE ERP system knowledge Languages (Arabic, English, French)
Resume:
FOUZIA LABRAIDI
******.***********@*****.***
PROFESSIONAL SUMMARY
A highly skilled and competent personal assistant with exceptional administrative and organizational skills. Well versed in supporting top executives with daily administrative tasks, scheduling corporate and private appointments, and communicating with different departments on behalf of the executives.
13 years' experience as PA and secretary in all big organizations and companies in UAE
WORK HISTORY
Personal Assistant to Director 07/2010 - 12/2019
AW Rostamani Trading Co
Acting as first point of contact
Dealing with correspondence and phone calls
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
Organizing events and conferences
Reminding the manager/executives of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondences
Managing databases and filing systems
Taking minutes of meeting
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Translating documents from English to foreign languages-
Acting as an interpreter
Handling foreign correspondences
Meeting and greeting clients
Reviewing and recording expenses
Provide general administrative support
Managing databases
Acting as point of contact between the company staff and HR dept.:(annual tickets, leave, sick leaves, visa renewal….)
Assist & Support the MDs' family when required.
Preparing PR and following with GPD dept. for LPO release -
Dealing with office suppliers and keeping a track of the goods supplied to office and ensure the payment.
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible -Conduct research and prepare presentations or reports as assigned.
Personal Assistant to Director 07/2008 - 06/2010
Al Saqer United Group
Answering calls, taking messages and handling correspondences
Maintaining diaries and arranging appointments
Typing, preparing and collecting reports then submit to MD
Organizing and servicing meetings (producing agendas and taking minutes)
Managing databases
Prioritizing workloads
Implementing new procedures and administrative systems
Liaising with relevant organizations and clients
Coordinating mails shots and similar publicity tasks
Logging or processing bills or expenses
Acting as a receptionist and/or meeting and greeting clients
Assistant the MD during the external and internal meeting
Minutes of meeting preparation
Acting as first contact with VIP guests and senior management.
Travel organization, accommodation booking for outside MD business trip
Planning and organization for delegations visits to UAE
Secretary to General Manager 03/2006 - 06/2008
Al Tayer Group of Companies L.L.C
Perform administrative support to ensure daily operations are maintained in an effective up to date and accurate manner
Provide general administrative and clerical support including typing and data entry
Maintain contact lists of internal and external stakeholders
Provide general support to staff and visitors
Prepare and modify email, correspondence memos, letters, reports, and presentations
Schedule appointments and arrange business meetings, telephone screening and e-mail correspondences
Plan meetings and take detailed minutes for both internal and external stakeholders
Coordinating events, including conferences, workshops and executive meeting
Book travel arrangements for executive and staff member
Assist HR function by keeping personnel records up to date and arranging interviews
Prepare expense report
Develop and maintain the contract database
Order office supplies and research new deals and suppliers
Maintain executive's agenda and assist in planning appointments, board meetings, conferences
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives Handle confidential documents ensuring they remain secure
SKILLS
ORACLE ERP system knowledge
Languages (Arabic, English, French)
Organized
Planning and multi-tasking PA
Coordination, organization, communication skills
Analysis and problems solving
Initiative in judgment and decision making ability
Professionalism and confidentiality
Attention to detains and accuracy
Time management
Reporting skills
EDUCATION
Mohammedia Institute of Hostelry and Tourism
Diploma: business management and administration
Morocco)
ACCOMPLISHMENTS
Royal Mansour Palace (Morocco): 3 months training in admin and secretariat dept.
Al Kendra Hotel(Morocco): 3 months training in admin and secretariat dept.
Chez Daniel French Group(Morocco):1-year secretary to Chairman
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