Accounting and Tax Professional

MARY ELANA FORD

**** * ******* ** *** *** Oklahoma City, OK 73132

Cell: 405-***-**** Email: adbbs4@r.postjobfree.com

SUMMARY

Accounting Professional with extensive experience in national and international accounts payable (AP) and accounts receivable (AR) functions for multiple industries and entities. Extensive experience in the compiling data and filing telecommunication and sales tax reports. Expertise in account reconciliation, general ledger functions, payment processing, month-end and year-end financial statements preparation, national and international tax reporting functions, account and company audits, compliance functions, collections, vendor relations and client relations. Excellent interpersonal communication skills adept in training and mentoring personnel, developing and implementing policies and procedures and streamlining accounting functions to improve operational efficiencies.

PROFESSIONAL EXPERIENCE

Tax Analyst

2018-2020

Love’s Travel Stops and Country Stores Oklahoma City, Oklahoma

Pay monthly, quarterly, and annual sales tax, occupancy tax, and use tax returns for taxing jurisdictions.

Reconciling each return to ensure the correct amount of dollars are being paid.

Reconciling monthly use tax for entities.

Responding to notices from taxing jurisdictions and assisting with state audits.

Staying up to date on state policies on taxation and any upcoming changes in rates or statues.

Amend prior returns to correct past issues.

Gather documents and apply for appropriate refunds.

Analyze returns and communicate trends of inconsistencies to supervisor.

Writes, analyzes, and updates tax software.

Assist supervisor and/or lead with special projects.

Work with other departments within the company to resolve any tax reporting issues.

Reconcile work paper as assigned.

Assist supervisor in writing policies and procedures related to tax compliance.

Tax Analyst

2016 – 2018

Telecom Professionals, Inc. Oklahoma City, Oklahoma

Timely filing of telecommunication taxes, including sales tax, for clients in all U.S. and Canadian jurisdictions, responsibilities including monthly, quarterly, semi-annual, and annual filings.

Analyzing data ensuring correct tax rates are reported and filed with the proper jurisdictions. Currency conversion for international filings confirming proper rate exchange is used.

Analytical thinking used to properly allocate gross revenues as it relates to accurately and timely reporting of taxes.

Communicating externally with state, county, and local jurisdictions staying up to date on current tax laws and rates, and for account resolution.

Internal communication in regards to client jurisdictions and authority.

Balancing data received from clients against filings completed.

Recording transactions while using amounts as checks and balances during the filing process.

Billing Representative

2015 - 2016

Robert Half @ Pilot Thomas Logistics Oklahoma City, Oklahoma

Performed billing functions

Communicated with internal and external parties regarding sales orders including requesting documents.

Data entry of bill of ladings using SAP, ensuring accuracy of contract and material information for timely payment of invoices.

Communicated with internal departments and divisions regarding customer account status, new contract information.

Attention to detail and accuracy put me at the top of the list of high performers in the billing department.

Associate Accountant 2013 – 2015

KIRKPATRICK OIL COMPANY, INC. Oklahoma City, Oklahoma

Performed accounting functions including data entry for all invoices for drilling, completion, work-over, and lease operating expenses, bank reconciliations, filing, payment processing and creation of new business entities within company software.

Accounting Assistant

2013

WILSPEC TECHNOLOGIES, INC. Oklahoma City, Oklahoma

Managed designated accounting functions including accounts payable (AP) and accounts receivable (AR), daily reconciliation of multiple national and international bank accounts, daily check deposits, payment processing, collections on past due accounts receivable invoices, credit card and expense audits, inventory and vendor relations.

Created weekly AP and AR summary reports for all entities; submitted reports to the controller and CEO; maintained communication with CEO regarding all bank accounts.

Prepared and entered journal entries to ensure bank accounts balance to general ledger (GL); created inter-company entries for all entities.

Selected to participate in a three member team to restructure the organization’s accounting process; developed and implemented new policies and procedures which reduced processing time by 50% for AP department.

Accounting Coordinator

2007 – 2013

STINGER WELLHEAD PROTECTION, INC. (Oil States International, Inc.) Oklahoma City, Oklahoma

Managed accounting functions for national and Canadian accounts including AP/AR, vendor invoicing, processing weekly check runs, wire payment preparation, customer and vendor account reconciliations, invoicing, 3-way invoice matching, data entry for service orders, compilation and review of financial statements and preparation of monthly statements.

Reviewed and verified vendor invoices; requested approval signatures for Sarbanes Oxley compliance; maintained records of banking information for vendor wires; consistently communicated with vendors and customers regarding accounts and payment status.

Prepared reports for month-end close for both AP and AR including accruals and account reconciliations of AP and AR GL accounts.

Developed training manual for the AP department; created policies and procedures to process Canadian AP/AR including month-end reporting procedures; trained new employees.

Audited month-end daily job summary against account receivables.

Converted currencies and completed journal entries for intercompany transactions.

Compiled international withholding tax reports, reconciliations, and month-end revenue by country for Price Waterhouse quarterly audit.

Began employment as File Clerk, received promotion to Accounts Payable clerk within one month; designated as employee trainer after six months; promoted to Accounting Coordinator and assumed responsibility of Canadian accounts in 2011.

Receptionist 2005 – 2007

DR. MICHAEL GORTON Oklahoma City, Oklahoma

Provided administrative services including scheduling patient appointments, filing, answering phones and insurance verifications.

Document Conversion Specialist 2002 – 2005

GET IMAGING Oklahoma City, Oklahoma

Managed document conversion functions; prepared and scanned paper images, reviewed scanned images for accuracy and indexed images into computer database.

Trained new employees of policies and procedures for document conversions.

EDUCATION

Associate of Arts – Accounting, 2010

UNIVERSITY OF PHOENIX, Oklahoma City, Oklahoma

PROFESSIONAL TRAINING

American Payroll Association:

Preparing for Canadian Year-end

American Management Association Seminars:

7 Habits of Highly Effective People

Taking on Greater Responsibilities

Rockhurst University Star 12 Program:

How To Use Microsoft Excel Pivot Tables to Easily Analyze Data

Managing Multiple Projects, Competing Priorities, and Tight Deadlines

Thinking Outside the Lines

The Immutable Rules of Career Advancement

TECHNICAL SKILLS

Microsoft Office: Excel / Word / PowerPoint / Outlook

Industry Software: Solomon / Peachtree (Sage 50) / Enertia / SAP

Industry Skills: Account Reconciliation / Auditing / General Ledger

Financial reporting / Accruals / Sarbanes-Oxley

Journal Entries / Internal controls / Financial Analysis / Cash Flow

Exchange Rate Conversion (Canada, China, Germany currency) / Sales Tax Filing

COMMUNITY INVOLVEMENT

Love OKC, Volunteer Regional Food Bank, Volunteer

Oklahoma Contemporary Midnight Streak, Volunteer

American Heart Association Heart Walk, Participant

Koman Race for the Cure, Participant

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