Sign in

Document Controller

Ar-Rayyan, Al Rayyan Municipality, Qatar
January 16, 2020

Contact this candidate


Page * of *

Divine Johnson / Curriculum Vitae

Divine Johnson

Contact No.: +974-********, +974-********

Email Address:

Alternate Email: Document Controller

Career Objective:

To seek a responsible – Document Controller position, within a progressive, reputed organization in order to utilize my qualification and experience to achieve results and attain professional growth in both technical and managerial skills, obtaining personal career goals and those of the employer. Expertise in

Construction Management

Project Planning &


Expert in Internal & External

Client Management

Types of Projects Handled

High Raised Buildings.

Kahramaa Indoor & Outdoor


Kahramaa Water Service

Connections – Supply &


Construction of Roads &



BBA (IP University Delhi)

(2011 2014)

Personal & Professional Profile

Experienced Document Controller cum Secretary to three Directors with a demonstrated history of working in the construction industry with 2 years and 7 months extensive hands on experience in construction field.

Experienced Customer Relationship Officer with an experience of 3 years in Hinduja Global Solutions (HGS) Telecom Industry in India.

Ability to address and make decisions while adhering to policies; self starter, able to work well under pressure, handle multiple tasks concurrently, attend to details and meet deadlines.

Knowledge of management practices and principles, organizational structure, workflow, and operating procedures.

Met and exceeded all objectives such as quality, time, long term engagements; resourceful and effective at multitasking with strong ability to plan, prioritize and manage complex project documentation within the targeted time frame.

Demonstrated leadership in implementing change, while fostering a high level of teamwork, client service, and technological advancement.

Focal point for external and internal clients, also responsible for developing good relationships with internal and external clients along with team members.

Well Knowledge in Enterprise Resource Planning (ERP) and Aconex Software for maintaining project related documents.

Managing and oversee documents for a particular project or for an entire organization. Moreover, ensuring the proper documents are created and signed, so that all data is accurate and that documents are stored and backed up.

Implemented submission of all documents within time and quality parameters.

Copying, Scanning & Storing all project related documents.

Preparation of project related invoices on monthly basis.

Filing project related documents in Digital & Physical Records. Page 2 of 5

Divine Johnson / Curriculum Vitae

Professional Experience

Al Ajjaj Limited Company (AALCO), Doha, Qatar July 2017 to Till Date Document Controller cum Secretary, Reporting to Director Job Profile: -

1. Responsible for Kahramaa Correspondences, Reports, such as Weekly Reports & Monthly Reports.

Maintaining Projects Documents like CWRs + Drawings (Original), Projects IN / OUT Correspondence, Municipality and Police Permissions, Approved Submittals (Hard Copies & Soft Copies records).

Co ordinating with Project Engineers regarding any sort of correspondences with Kahramaa as per the project requirements like any site issue, etc.

Preparing and recording Various Document Submittals such as Materials, Drawings, Project Staff CVs, ITP Plan, Method Statements, Project Quality Plans) for Client Approvals.

Submitting documents to Mandops / PRO to obtaining Municipality and Police Permission & follow up regarding the same

Maintaining Progress Reports for KM Weekly Meetings.

Preparation of Monthly Progress Reports.

2. Responsible for Project Invoicing to Clients.

Preparation of Monthly Progress Invoices for GTC 666, GTC 691, GTC 707, GTC 838 & Muhibbah Engineering Projects.

3. Responsible for HR related issues of Staffs & Workers, Disciplinary Actions etc.

Deputing New Joined & Duty Resumption workers as instructed by management.

Preparing and keeping records of various types of MEMOs (like internal transfer, warning Letters, etc.) 4. Documentation of All Civil Projects (Hard & Soft records):

Keeping and updating complete record of all project related Invoices.

Preparation of Daily Progress Reports (GTC 666, GTC 691, GTC 707, GTC 838, GTC 862, GTC 864).

Preparation and maintaining records of incoming & outgoing correspondences with clients.

Keeping complete record of subcontractor / Suppliers Invoices & Penalties.

Obtaining necessary approvals of documents from Project Managers & Directors.

Preparation of Site Expenses & taking approvals of Petty cash / others site expenses bills from Managers / Directors.

5. Responsible for updating Enterprise Resource Planning (ERP) such as Goods Receiving Notes

(GRN), Delivery Notes, Equipment’s Shifting and coordinating with Purchase Department & Transport Department regarding the same.

Page 3 of 5

Divine Johnson / Curriculum Vitae

Key Projects:

Projects GTC-666 – Call-Off Contract for Electricity Distribution Networks Client Kahramaa – Qatar General Electricity & Water Corporation Duration 18 Aug 2014 till date

Project Value QR. 249,626,000.00

Projects GTC-691 – Call-Off Contract for Electricity Distribution Networks Client Kahramaa – Qatar General Electricity & Water Corporation Duration 18 Mar 2015 till date

Project Value QR. 88,367,900.00

Projects GTC-707 – Call-Off Contract for Electricity Distribution Networks Client Kahramaa – Qatar General Electricity & Water Corporation Duration 05 May 2015 till date

Project Value QR. 84,997,050.00

Projects GTC-838 – Call-Off Contract for Electricity Distribution Networks Client Kahramaa – Qatar General Electricity & Water Corporation Duration 07 Feb 2018 till date

Project Value QR. 99,916,300.00

Projects K-5333 – Construction of Roads & Infrastructure at Um AlHoul Economic Zone (QEZ3) Client Muhibbah Engineering Middle East L.L.C

Duration 31 Dec 2017 till date

Project Value QR. 54,454,665.00

Projects GTC-862–Three (3) Years Call-Off Contract, Emergency Maintenance Works for Water Service Connections Client Kahramaa – Water Maintenance & Field Service Department, Water Network Affairs Duration 05 Dec 2017 till date

Project Value QR. 54,950,000.00

Projects GTC-762– Three (3) Years Call-Off Contract for Extension of Distribution Mains & Service Connections Client Kahramaa – Qatar General Electricity & Water Corporation Duration 30 Aug 2017 till date

Project Value QR. 65,550,000.00

Page 4 of 5

Divine Johnson / Curriculum Vitae

Projects GTC-864 – Three (3) Years Call-Off Contract for Service Connection in Existing Distribution Networks Client Kahramaa – Qatar General Electricity & Water Corporation Duration 20 Feb 2019 till date

Project Value QR. 43,641,000.00

Projects K-5313 – Construction of Electric Substation (For Power Connection) to Manateq Special Economic Zone Client Manateq

Duration 29 Nov 2016 till date 29 Nov 2018

Project Value QR. 2,856,000.00

Projects K-5376 – Supply, Installation, Testing & Commissioning of Additional Substation to PHCC Head Quarters Tower-2

Client Primary Health Care Corporation (PHCC)

Duration 20 Sep 2018 till 20 March 2019

Project Value QR. 2,330,000.00

Projects GTC-582 – Call-Off Contract for Civil Replacement & Maintenance Work of Existing I/D & O/D Substations Client Kahramaa – Qatar General Electricity & Water Corporation Duration 18 April 2014 till 17 April 2018

Project Value QR. 28,810,000.00

Earlier Assignments (India)

Hinduja Global Solutions (HGS), Bangalore, India August 2014 to May 2017 Customer Relationship Officer

Job Profile: -

Worked as Customer Relationship Officer for 2 years and 9 months in the telecom industry.

Maintaining the customer satisfaction by communicating with the displeased clients, categorizing & organizing the available multiple communication gateways, and resolving the customer issues on permanent basis.

Maintaining Good communication skills to deal with the potential customers, maintaining a good customer relationship with the corporate clients and commencing a business relationship with them.

Knowledge of offering discounts on the tariffs to earn a long term business & for completing the pending targets of the customer service department.

Diplomatic & good observational skills for judging the customers opinion and ability to convince them for switching to the concerned telecom services.

Page 5 of 5

Divine Johnson / Curriculum Vitae

Professional Development

Trainings Attended:

Attended Training Session regarding ePROMIS BI Solutions on the below functionalities.

General Topics on ePROMIS BI Solutions.

Material Requisition, Bidding,

Types of Purchase Order/Cash Purchase, Quality Checking

Goods Receipt/ Return, Material Issue/Return

Hiring of Resources

Project Invoicing, Project Forecast

Attendance Management Manpower (OWN/HIRED), Reports

Customer Material’s Handling

Language Skills:

English, Hindi, & Malayalam

Personal Details:

Date of Birth: 21st June 1992

Nationality: Indian

Marital status: Single

Visa: Employment Visa – Transferable Visa with NOC Reference:

1. Mr. Munafir – Project Engineer, Al Ajjaj Limited Company, Doha, Qatar (Mobile – 009**-********) 2. Mr. Chamara – Sr. Quantity Surveyor, Al Ajjaj Limited Company, Doha, Qatar (Mobile 00974 – 74496497)

* * * * *

Contact this candidate