Administrative Assistant Office

Curriculum Vitae, Jennylyn C. Aquino

JENNYLYN C. AQUINO

Bldg. 16 Urwa Bin Masoud Street, Al Messila, Doha, Qatar Email Address: *****************@*****.***

Contact Number: 3035 5394

Admin. Assistant

Billing Clerk/ Cashier

Purchasing/ Warehouse Officer

Career Summary:

Has more than ten years of experience in various posts namely as an Auto Billing Clerk, Procurement and Logistics Officer with a solid background in the manufacturing and/or production environment in the field of automotive parts. Has a comprehensive knowledge of large scale purchasing, methods procedure, contracts research methods and techniques. Strongly organized self-motivated and goal-oriented and has refined ability to successfully communicate with others. Excellent to maintain an active awareness of best practices within the disciplines of procurement, outsourcing and administration. WORK EXPERIENCE

June 2009 – October 2019 Euro Auto Parts Center Inc. Quezon City, Philippines 1114

Position: Administrative Assistant

Job Responsibilities:

Handling office tasks, such as filing, generating reports and presentations and setting up for meetings

Providing real-time scheduling support by booking appointments and preventing conflicts

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

Cover the reception desk when required; screen phone calls and routine callers to the appropriate party

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research as necessary

Greet and assist visitors

Maintain polite and professional communication via phone, e-mail and mail

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Maintain professional and technical knowledge by attending educational workshops

Handle sensitive information in a confidential manner

Coordinate the implementation of office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient and effective

Resolve administrative problems

Perform other tasks that the General Manager may assign from time to time D E S I R E D P O S I T I O N S

Curriculum Vitae, Jennylyn C. Aquino

Position: Billing Clerk/Cashier

Job Responsibilities:

Manage account balances to discover outstanding debts or other inconsistencies

Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)

Check the data input in the accounting system to ensure accuracy of final bill

Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.)

Issue customer account statements periodically or whenever necessary

Receive payments through various methods (cash, on-line payments etc.) and check for credibility

Send reminders for payments and contact customers when assigned

Update accounting records with new payments, balances, customer information etc.

Answer questions and handle complaints from customers regarding bills

Report on activity to upper management

Calculate work/job labor for each task done in every car

Recheck and validate the flat rate of each task done

Closely coordinate with the Cashier with regards to the total billing amount prior to the issuance of invoice

Position: Purchasing and Logistic Supervisor

Job Responsibilities:

Reviews, enters, and maintains manual and computerized records of purchase requisition and mechanical data, item purchased, cost, schedule of deliveries, vendor performance, inventories

Communicates effectively with suppliers on product costing and lead times/shipping date

Monitors low level inventory items for four different warehouse locations based on movement and provide direction to import coordinator/s to resolve possible stock out issues

Receives shipments, checks the items’ quantity based on the invoice and put the marketing code

Receives invoice and data entry using Auto Shop System

Compares and evaluates offers from supplier

Tracks orders and ensure timely delivery

Maintains updated records of purchased products, delivery information and invoices

Prepares reports on purchases, including cost analysis

Monitors stock levels and place order as needed

Forecasts levels of demand for services and products

Develops strategies to make sure that cost savings and supplier performance targets are met or exceeded

Produces reports and statistics on spending and saving

Trains and supervises the work of other staffs

Interacts with suppliers in case of delay in delivery of supplies, receipt of damage or incorrect quantity of goods

Curriculum Vitae, Jennylyn C. Aquino

EDUCATIONAL BACKGROUND

Graduate

Course: Automobile Mechanic 2008-2009

Name of University: Don Bosco Training Center

Location: Tondo, Manila, Philippines

Achievement/Award: Leadership Award

College Level 2004-2005

Course: Industrial Technology (Major in Garments and Fashion Designer) Name of University: Unibersidad de Manila (formerly known as City College of Manila) Location: Arroceros Street, Manila, Philippines

Graduate

Course: Secondary

Name of University: Jose Abad Santos High School

Location: Binondo, Manila, Philippines

ACHIEVEMENT/TRAINING

Leadership For Managers Training Business Maker Academy SKILLS & ABILITIES

Excellent written and verbal English communication skills

Has keen attention to minute details of information

Ability to write reports and all types of correspondence

Excellent proficiency in Microsoft Office Suite applications including Word, Excel, Power Point and Outlook

Excellent interpersonal skills

Has strong constructive perspective towards company’s development

Highly motivated and can work independently under pressure PERSONAL INFORMATION

Birthday: June 05, 1987

Marital Status: Married

Age: 32 years old

Visa Type: Family Visa

Contact this candidate