Document Controller/ Project Assistant
Resume:
A
Lenny Grace Hombrebueno Amparo
OBJECTIVE
To be of service to the organization, have deep exposure & welcome challenges. EXPERIENCE (QATAR)
VCE Vienna Consulting Engineers ZT GmbH Vienna Facility Management LLC Client Main Contractor: ASHGAL Public Works Authority QTCG - MSF Engenharia Project: Design and Construction of Lateral Interceptor Sewers (Contract LIS-01) Location: QTCG Site Office (IDRIS Project), Barwa Village, Doha, Qatar Role: Document Controller / Project Assistant
Date: November 2017 – Present
Responsibilities and Duties:
Adhere to data collection and management procedures to prepare, collect, record and input data. Maintain automated databases to report and comply. Develop reports and correspondence independently.
Research new equipment purchases and recommend supervisor’s consideration. Coordinate travel needs, schedules and meetings and develop documents and monitor production activities.
Manage project file systems and involve in project related calls. Ensure proper state of change requests and document them. Interact with engineering managers, engineers and technicians to create documentation. Handle new projects set up and take off and support preparation of close out documents. Coordinate with project teams on tasks as per objectives. Checking quality of documents.
Monitoring processes.
Producing listings teaming up with other documentation groups. Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain updated records of all approved documents and drawings and their distribution clearly maintain the files and control logs as required by the project. Matrix International W.L.L
Client Main Contractor: ASHGAL Public Works Authority QDVC - Bin Omran Joint Venture Project: New Orbital Highway
Location: Main Site Office Junction 3, Celebration Road, Doha, Qatar Role: Document Controller
Date: April 2017 – October 2017 (Short Term Contract) Responsibilities and Duties:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date.
PERSONAL INFORMATION
NAME
Lenny Grace H. Amparo
DATE OF BIRTH
04 February 1991
ADDRESS
Al Sadd, Doha, Qatar
E-MAIL ADDRESS
********@*****.***
PHONE
CIVIL STATUS GENDER
Single Female
NATIONALITY
Filipino
DRIVING LICENSE
Qatar Driving License
QATAR VISA
Working Visa
EDUCATION TRAININGS
ICON Training Centre, Qatar
OTHM Qualifications, UK
International Diploma in
Document Control Management
SY November 2018 – March 2019
GMS Technology, PH
Certificate in Technical Drafting
SY June 13 - December 23, 2013
LORMA Colleges, PH
College Diploma in Computer
Hardware Servicing NCII
SY October 2010 – March 2013
Christ the King College, PH
(Secondary) SY March 2007
Christ the King College, PH
(Primary) SY March 2003
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Lenny Grace Hombrebueno Amparo
WORK EXPERIENCE — continued
Generate the various document control reports as
required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Mercury MENA
Client Main Contractor: Qatar Foundation Brookfield Multiplex Project: Qatar National Library
Location: Qatar Foundation, Education City, Doha, Qatar Role: Document Controller cum Site Administrator
Date: August 2015 – November 2016
Responsibilities and Duties:
Checking quality of documents.
Monitoring processes.
Producing listings
Teaming up with other documentation groups.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the files and control logs as required by the project. Conducts employee relations and attend employee concerns Responsible for the monitoring of the violation such as tardiness etc. and issuances of memos Do the timekeeping and prepare, process and distribute payroll and pay slip Do organizational charts or flow of work coordination of the heads of each department; prepare the job description of each employee (duties and responsibilities) Responsible for providing comprehensive administrative services, including budget and financial management in the admin department
Monitor the office supplies and office equipment; order if necessary Provide office support services in order to ensure efficiency and effectiveness within the band office Maintain the general filing system and file all correspondence Assist in planning and preparing of meeting and conferences. Maintain an adequate inventory of office supplies. Respond to public inquiries - phone calls & email. KEY SKILLS
Aconex
EDMS
Document Control Management
Data Management
Organization Skill
MS Office/ Typing/ Editing
Adobe Acrobat/ Nitro
Purchasing
Administrative/ HR Management
Accounting Related
BASIC AutoCAD
BASIC PC Troubleshooting
STRENGTHS
Proactive, take initiative and well
organized
Hardworking and responsible
Goal-oriented and trustworthy
Excellent communication skills
Patient & flexible
Systematic and able to work
under pressure
Able to work independently as
well as in a team
Possess a high level of
eagerness to learn
Can learn other skills quickly and
comprehensively
A
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Lenny Grace Hombrebueno Amparo
WORK EXPERIENCE — continued
ETA-DEBBAS (MEP) Joint Venture
Client: Qatari Diar Real Estate Investment Company Project: Doha Convention Center & Tower Project
Location: West Bay, Doha Qatar
Role: PD Secretary cum Document Controller
Date: May 2015 – July 2015 (Short Term Contract)
Responsibilities and Duties:
Secretarial works for the project Directorate
Attending telephone calls and transmitting messages Drafting & Typing of business letters as per instruction from directorate Controlling documents/Maintaining files and filing systems. Transmitting of reports to concerned staff and / or Partners. Open, sort and route incoming Email, answer correspondence, and prepare outgoing Email.
Operate office machines, such as photocopiers and scanners, facsimile machines, and personal computers
Business & Relation Deal W.L.L.
Location: Al Sadd, Doha, Qatar
Role: ISO – Sales Office Secretary
Date: October 2014 – May 2015
Responsibilities and Duties:
General administrative support to Sales Team.
Attending telephone calls and transmitting messages Creates reports for sales staff on recurring basis and custom reports as requested.
Maintains general Sales Team Outlook Calendar.
Makes travel arrangements for Sales Team members.
Maintains Sales related files (hard copies & electronic). Assists in producing & updating standardized Sales presentations. Responsible for Sales team meeting preparations, note taking, and follow ups To update the business profile, business website, send cards to clients on holidays, festivals or other special occasions.
Tracks & coordinates various items due from field sales staff (expenses, mileage reports, surveys, depletion reports, etc.).
Assists in documenting processes as they relate to standard operating procedures
Transports sales team members locally as needed.
EXPERIENCE (PHILIPPINES)
MARAND Properties
Location: Mc Arthur Highway,
Baccuit Sur, Bauang, La Union, PH
Role : Assistant AutoCAD (Trainee)
Date: January 2014 – May 2014
Responsibilities and Duties :
Assist and coordinate with team
Assist with process improvements
and documenting standard
procedures
Assist engineering staff in the
performance of their duties
Perform administrative and
secretarial support
Maintain and update information in
the electronic drawing management
system
Maintain and update filing,
inventory, mailing, and database
systems
Operate office machines, such as
photocopiers and scanners,
facsimile machines, and PC
McDRINS Enterprises Company
Location: #20 Bauang Commercial
Center, Bauang, La Union, PH
Role : Cashier (Part Time)
Date: April 2013 – June 2013
Responsibilities and Duties :
Greet customers as they arrive at
the store and provide them with
information about products
and/or services, Answer Telephone
Take payment in exchange of items
sold and Ensure management of
daily cash accounts
Maintain sales reports and
spreadsheets, Maintain knowledge
of store inventory and sales
Prepare stock status reports and
perform physical inventory counts
Collect, count, and disburse money,
and Banking and payroll function.
Department of Education, Schools Division
Location: City of San Fernando, LU, PH
Role: Office Practice/Trainee
Date: November 2012 – February 2013
Responsibilities and Duties :
Getting trained in office workings and
administration.
Assist other staff in the organization with
their enquiries
Attending to the visitors and helping them
to be at ease and comfort when they visit
the organization.
Attending to the phone calls received,
and rerouting them to the concerned
people.
Sending mails, and other postal
communication, packages to the
necessary people.
Maintaining the visitors’ record &
Managing all the necessary
arrangements for important meetings and
conferences.
Operate office machines, such as
photocopiers and scanners, facsimile
machines, and personal computers.
Troubleshoot problems involving office
equipment, such as computer hardware &
software.
Office of the Municipal Engineer
Location: Bauang, La Union, PH
Role: Clerk
Date: January 2009 – February 2010
Responsibilities and Duties :
Answer telephones, direct calls and take
messages.
Perform administrative and secretarial
support
Handling inquiries and refer to appropriate
person / department.
Respond to complaints and request for
information by assisting and explaining
procedures and policies in response to
inquiries within area.
SORT mail bills, contracts, policies,
invoices, or checks.
Coordinate the purchasing of office
supplies and stationery and ensuring
proper maintenance of all office
equipment, performing other related
duties as assigned to ensure the efficient
and effective functioning of the work unit.
Perform other department duties related
to position as directed by the head of
department & Maintain and update filing,
inventory, mailing, and database systems
Operate office machines, such as
photocopiers and scanners, facsimile
machines, and PC
Certificates will be handed upon request.
I hereby certify that the above information is true and correct to the best of my knowledge and beliefs. LENNY GRACE H. AMPARO
Applicant
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