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Administrative Assistant

Elgin, IL, 60120
January 14, 2020

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Bindu Paul

Elgin, IL *****, USA; Cell: 847-***-****;; LinkedIn Id:

*An HR Professional Skilled in HR Administration and Full Recruitment Life Cycle functions.


1.Nov 2019 (Temporary Position) HR/Accounts Administrative Assistant.

2.July 2015- August 2019-Full Life Cycle Recruiter- Staffing groups

3.Feb 2015-July 2015 -HR Manager - Fidelis Corporation at Deerfield, IL

4.2007 -2014- HR Department of Techwyse International -a Canadian Digital Media Software Company in India.

Key Jobs Handled


Dealing with various Vendors on daily basis

Handles Full Life Cycle Recruitment Process

Responsible for Field Glass Submissions

Reporting to and from ATS-Applicant Tracking System

Job Design based on need and Job Posting

Offshore Recruitment Coordination and Administration works

Accountable to conduct Structured Skype Interviews

Create and get the approval for Contract Negotiations-Master Service agreements-NDA and NCA

Reference Check,

Career counselling and Succession planning

Recruitment & SAP Sales Promotion works

Dice, Career Builder, Indeed and Similar Job sites

LinkedIn Recruiter since 2007

5 yrs. Agency Recruitment experience in IT, Pharma, clinical, Engineering, Trade, Supply chain, Government Clients

Corporate HR Recruitment for 7.5 years-in a Digital Marketing s/w company


New Employee Orientation

Continuous Induction programs and Training activities

Confidential File Management and Office administration

Onboarding Paper Works and Correspondence

Timesheet and Leave details

Overtime, Attendance and Pay Roll Management

Performance Appraisal, KPI Score Cards

Training and Development Activities with different faculties/Project Heads

Quick Books-A/P and A/R, AR Aging reports, Invoices

Drafted HR Manuals, Handbooks

Employee Retention and Development Programs

General Office Management- Multi-tasking

MS Office Applications (Word, Excel, Charts, VLOOKUP, Pivot Tables and PowerPoint), Outlook, Calendar Management and, Google Suite

Educational Skills

1.*SHRM-CP from NIU University – Dec 2019

2.Masters in Human Resource Management -Mahatma Gandhi University, India.

3.Bachelors in Commerce and Accounting- Mahatma Gandhi University, India.

4.Diploma in Computers - MS Office Packages-Word, Excel, PowerPoint, C++, And Basic

HR and Recruitment Work Experience.

HR/Accounts- Administrative Assistant (Temporary Position). -Nov 2019

1.To prepare Excel Reports for Accounts, Admin and Sales Report like Customer History - and AR Aging Reports- Vlookup, Pivot Tables, dealing with invoices etc.

2.Accounts and Admin clerical works as part of the Administration requirements as directed by Accounts Manager.

3.File Management and General Office correspondence

Senior Recruiter -Full Life Cycle Recruitment -March 2018 – August 2019

LG ASSOCIATES- Asen, Schaumburg, Illinois- Staffing / Recruiting Agency

1.Lead Full recruitment life cycle – accountable for max 35-50 jobs per week independently (Seniors to mid-entry level).

2.Attend the spotlight calls of client hiring managers and frame Job descriptions as per the call. Write and maintain all company job descriptions, corresponding job advertisements. Post and manage jobs and applications on external recruiting tools/apps.

3.Identify / source, interview, screen candidates, negotiate rates, shortlist the best, submit and do follow ups.

4.Schedule and conduct phone screens, coordinate interview scheduling with hiring manager

5.Handle offer processing and assist, as needed, with salary and benefit negotiations

6.Support Onboard HR paper works including correspondence, reference check and phone calls.

7. Act as a liaison between client facilities and newly hired candidates. Ensure compliance with all employment laws.

8.Create and evaluate excel ATS matrix reports, outlook calendar management & follow-ups with clients.

9.Manage Applicant tracking system-Job Diva management; field glass submissions and build/maintain candidate pipeline.

10.Source active and passive candidates by building relationship and Pipeline through LinkedIn and various job sites.

11.Attend client monthly and weekly conference calls and carried out all works allocated by HR as part of my placements.

Senior Recruiter- Full Life Cycle Recruitment - Nov 2016 – March 2017

Peterson Technology Partners, Park Ridge, Illinois- Staffing / Recruiting Agency

1.Attended US hiring managers’ kickoff meetings and handled 6-7/ day by prioritizing its importance (seniors to entry level).

2.Builds and maintains relationships with active and passive candidates through LinkedIn, with employment agencies to fill temporary, temp-to-hire, and direct hire positions

3.Interviewed several candidates through skype/video conference on daily basis and met shortlisted ones after basic phone/ technical skype screening interview as part of direct client interview process. Interviewed candidates combining various methods (e.g. structured interviews, technical questions). Schedule and conduct phone screens, coordinate interview scheduling with hiring manager

4.Handle offer processing and assist, as needed, with salary and benefit negotiations.

5.Negotiate pay and other compensation terms with candidates. Carry out all works allocated by HR as part of my placements

6.Brought direct client interviews within weeks of which most resulted in placements.

Sr. Recruiter -Full Time Contract Job- ON Site- July 2015 –Nov 2016

Confidential, Schaumburg, Illinois- Staffing / Recruiting Agency

1.Sales Recruiter with multiple roles -as Senior IT /Recruiting Coordinator and as SAP institute Sales Promoter.

2.Promote the Sales of Recruitment division, SAP Training Institute and bring value to the organization growth.

3.Worked as Sr. Recruiter and as Offshore Recruitment Coordinator-Accountable to management for the complete recruitment work.

4.Write and maintain all company job descriptions, corresponding job advertisements

5.Manage the offshore recruitment team which consist of 15 offshore recruiters. - attend client spotlight calls, prioritize the jobs, write job description, allocate to Offshore Recruitment team by informing the key skills they need to find, interview sourced candidate, submit to client, coordinate interview and onboard paper works.

6.In charge and accountable for SAP training institute promotion works -make cold calls, webinars and invite, counsel and guide fresh college students about the various SAP courses provided by Sage and opportunities they have with our clients after certification.

7.Source Passive candidates through various job sites and LinkedIn.

8.Market promotion -Bench sales of SAP certified fresh candidates

HR Manager - Feb 2015 – July 2015

Fidelis Corporation, Deerfield, Illinois- Staffing / Recruiting Agency

1.Responsible for complete HR Administration works.

2.Employee and Vendors Confidential File Management. -Immigration and Onboarding HR Paper Works, New-Employee Orientations.

3.Verify terms and conditions with Vendors and consultants.

4.Prepare Master Agreement, Work Order Reports, Offer Letters, Terms and Conditions for W2, 1099 And C2c Staff.

5.Reference Checks, Verifications of Employment Status and First day Information.

6.Timesheet and Leave Management- Record and verify different types of Leaves allowed and taken, verify attendance data from Time Sheets, Production Records, Or Individual Timecards into Computerized Payroll System. Verify and Follow Ups on the accuracy of Employee Timesheets, Vacation and Leave for Pay Roll Preparation.

7.Prepare and manage Payroll on a Weekly Basis - (Weekly, Bi-Weekly) in a timely manner.

8.Benefits Management-Employee Insurance and Tax Deductions

9.Manage all candidate inquiries and handle the administrative functions of the role and its duties Connected with Pay Stub and Salary Administration and Office Administration works.

10.QuickBooks -Accounts Receivable and Accounts Payable- Verify and Monitor, send deposit bills to Vendors.

HR Manager- July 2007 – Dec 2014

Techwyse International-India (Head Office-Toronto, Ontario, Canada) -Digital Media Company

1.Lead and managed complete HR activities for 150 + IT staff in various hierarchy in the digital media.

2.Successful in reducing the employee turnover and in redesigned the recruitment process thus could retain the best talent.

3.Strengthened and Increased the IT staffs from 20 to 150+ through LinkedIn Recruitment, strong career counselling and efficient timely performance appraisal system.

4.Accountable to Write and maintain all company job descriptions, corresponding job advertisements. Schedule and conduct phone screens, coordinate interview scheduling with hiring manager. To Review, assess and recommend candidates to hiring manager; provide timely candidate follow-up as decisions are made on their applications.

5.Accountable for all HR Administration works- Technical Recruitment, Employee hiring process, Induction, Performance Appraisal, Confidential File Management, Training and Development activities, Succession Planning, Project Reports, HR reports, Employee Counselling, Salary Administration and all HR functions including Accounts, Office Correspondence, and International travel desk coordination

6.To send Weekly and daily project management & productivity reports to Canada. Worked on cloud based HRIS reports. written HR manuals, designed employee score card reports

7.Training to new hires on bi weekly basis to make them familiarized with various Reporting Software’s for HR and Project Report.

8.Domestic and international travel coordination of managers and above to Canada

9.In charge of employee “Monthly employee engagement activities” and “Social awareness training programs”.

Other HR Experience (Various)

1.HR Manager at BCG Group having hospitality, software and Construction Divisions, in India.

2.Sr. HR Executive for 2 yrs. in an Amusement Park-now renamed as Wonderla taking care of the complete responsibility of HR work since its Inception. Involved in the various HR management activities connected with the setting up phase including dealing with Public relations, brainstorming sections, talking with the trade union, different vendors and Making Announcements in the park, Guest Relations and dealing with temporary staffs of various departments.

3.HR executive for 2 yrs. at Leela Lace International - A division of Leela Group, in its startup Phase, worked in the Salary and Administration and Personnel Department as a Junior Executive, staff strength being 1500

References on request and is available in LinkedIn.

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