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Accounts Payable Data Entry

Lawrenceville, GA
January 13, 2020

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Career Summary: Accounts Payable Professional with full cycle A/P processing, great attention to detail and resolution skills, high volume invoice processing, timeliness in managing disbursement functions. A/P career spans over 10 years, some college coursework, Backed by proficiencies in generally accepted accounting practices (GAAP) as well as MS Office suite, Great Plains, PeopleSoft, Lawson and Sage software, Dynamics 365, Concur.

Key Skills

Accounts Payable Processes & Management

Invoices/Expense Reports/Payment Transactions

Proficient in MS Office Suite (including Word & Excel; data entry )

Spreadsheets & Accounting Reports

GAAP Standards & Vendor Negotiations

V Look up & Pivot Tables

Professional Experience

Contract Roles: Alpharetta, GA

Royal Oak Enterprises- Accounts Payable Assistant Oct 2019- Dec 2019

Processing of invoices into dynamics software.

3 way matching of receipts to invoices for payment processing.

Adjustments made for variances of differences between invoice and received amounts.

Assisted with various weekly check runs for review and approvals.

Trained new employees on the company processes and usage of software.

Perimeter Healthcare- Accounts Payable Specialist July 2019 -Oct 2019

Full cycle accounts payable processing of invoices.

Uploaded invoices into an in house system for payment processing.

Review invoices for services rendered for GL coding.

New vendor set up with W-9’s that were provided for vendor processing.

Expense reimbursements uploaded and processed in Concur.

Contract Roles; Lawrenceville, GA Mar 2019 - June 2019

Delta Apparel- Accounts Payable Specialist

Purchase order matching of invoices for processing of high volume invoices.

Reconciling vendor statements consistently for accuracy of outstanding amounts due to be processed.

General Ledger coding of invoices and requesting approvals from specific locations.

Updated spreadsheets to reflect pricing differences on invoices received.

Aptean-Alpharetta, GA

Accounts Payable Specialist Oct 2018 - Jan 2019

Processed invoices from a VBN workflow for payment processing, contacted vendors regarding pricing and quantity discrepancies for invoice processing. Collaborated with specific site entities for pricing and currency differences, assisted with vendor master updates for specific vendor’s usage of the portal for invoice submittal.

Processed Third Party invoices for payment.

Conversion of Purchase Order invoices from goods receivable notes to Invoices.

Updated Spreadsheets with new information.

American Panel Corporation

Accounts Payable Specialist

High volume of invoice processing for two separate companies, Purchase order and non-purchase order invoices received through e-mail, weekly check run, matching and batching, maintained vendor files.

Invoice processing through an in house system.

Weekly check run processing.

Mailing checks processed from weekly check run.

Genuine Parts Company; Duluth, GA Jan 2015 - Aug 2018

Accounts Payable Specialist-Vendor Maintenance

Call center environment taking incoming AR & AP calls. Assisted AR customers with account balances, updates and requests. Responsible for A/P invoice retrieval for processing, created and updated vendor profiles in PeopleSoft, extensive research of payment history prior to processing, ACH, wires and P-card set ups.

Communicated with the NAPA stores regarding discrepancies on customer accounts.

Submittal to SPI for finance and chargeback removal from AR accounts.

Processed short payments not paid during invoice processing.

Resolved AP inquiries initiated in Service Now helpdesk queue.

Requested outstanding invoices for processing and payment.

Managed Accounts Receivable refund process.

Vendor profile set up to pay in US, Canadian and requested currencies for payment received.

Responsible for vendor calls placed for accurate physical address.

Ravi Zacharias Ministries; Norcross, GA Dec 2011- Feb 2013

Accounts Payable Specialist

Full cycle accounts payable clerk, full cycle accounts payable processing, assisted with in house ERP conversion to Peoplesoft accounting software, vendor profile set up for new vendors, expense reports reimbursements and invoices processing.

Updated the system with W-9 information provided.

Weekly and Demand check processing according to business needs.

GL coding and signature approval for processing of invoices.

Audited and processed credit card bills for accuracy.

1099 maintenance for auditing purposes.

Biolab; Lawrenceville, GA May 2009 - Dec 2011

Accounts Payable Specialist

Assumed responsibility for accounts payable process, Invoice matched to receivers for 3 way matching, Performed data entry and sent out 1099 documents as well as general clerical tasks.

Managed the accurate and timely processing of high dollar invoices per month for large, multi-site organization.

Consistently maintained two and three way matching of purchase order invoices for processing.

Handled the processing of cash posting, researched customer accounts and reconciled vendor statements.

Communicated effectively with the site for accuracy necessary for receiver quantity and pricing issues.

Responsible for vendor calls placed for accurate physical address to receive annual 1099 documents.

Argos Dec 2008- Apr 2009

Accounts Payable Specialist – Alpharetta, GA

Processed high volume of invoices weekly in a full cycle A/P environment, Communicated with vendors via phone regarding outstanding payment, Requested invoices, requested the necessary approval, recording invoices into the system and posted for payment, provided invoice backup for processed payments, performed additional clerical duties associated with the Accounts Payable group.

Processed over 500 invoices weekly into PeopleSoft

Requested outstanding invoices for processing to be paid.

Communicated with customers/vendor regarding invoice issues payments.

Reconciled vendor statements regarding outstanding payments.

Lafarge NA –Alpharetta, GA Jul 2006- Nov 2008

Accounts Payable/Purchasing

Daily handling of A/P process, vendor supplier contact reconciling statements, payments and balances due, accurate processing

Of invoices, expense reports, credit memos and payment transactions, resolution of short pay invoices for accuracy.

Reviewed invoices for correct GL coding and approval on invoices processed into Lawson Mainframe A/P system.

Proficiency processing vendor invoices for weekly check run and demand checks.

Resolved A/P short pay invoices, marked invoices for deletion to receive necessary tickets.

Careful Cross checking of P-Card expense reports submitted against the system charges for accuracy.

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