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Document Control Project

Sharjah, Sharjah Emirate, United Arab Emirates
January 15, 2020

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Nagajothy. P

Mobile- 050-******* / 056-*******

Email -

Document Controller & Secretary with 10 Years of Professional experience

Employment Summary

CDM Smith From Jan-2019 – August -2019

Dubai Properties From Aug-2017 – Aug-2018

Parsons Overseas Limited From Oct-2015 – Aug-2017

Dutco Balfour Beatty LLC From May-2008 – Oct-2015

Key Responsibilities:

Secretary Expertise & Document Controller - in Project Management – Using ACONEX


In Construction & engineering, Aconex is the world’s most trusted online collaboration

platform. Using Aconex for your project means all documents, communication and

business processes can be managed in one agreed and consistent way as follows :-

Document management, Project Management & Process Management

Some Key Projects worked:

R1082-Access to IHC Area Business Bay

Marasi Marinas Business Bay

Villanova SOD

Dubai Festival City

R1041 - Dubai Parks & Resorts


Dubai Wharf

Nad AL Sheba VIP Bridge

Al Raha Beach Development

Al Barsha Strip Development

Dubai Intl Airport Concourse – 3


Skills & Area of Expertise:

Document Control

Process management


Call handling

Filing records

Correspondence management

MIS reporting

Liaising tasks

Ad-Hoc Admin tasks

Invoices, bills, receipts verification

Minutes of meeting

Meeting calendar


Document Control

Distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.

Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.

Perform document control & Quality management activities.

Maintain procedures for maintaining documents and manage change control of documents.

Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.

Ensure that Project Team and contractors comply with the document management system process and procedures.

Work closely and liaise with contractors’ document control group in all matters relating to document control.

Assist with the implementation, management & administration of the electronic management system. (ACONEX SOFTWARE)

Perform document control & Quality management activities.

Maintain document logs for correspondence, material approval submittals, shop drawing, method statement, daily site report, RFI (incoming & outgoing).

Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.

Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.

Scan and store the approved shop drawings in the database so that the project team can access.

Admin, Accountant& Secretary roles

Ensuring meetings are effectively organized and minutes recorded.

Maintaining effective records and administration.

Communication and correspondence.

Circulating agendas and reports.

Filing minutes and reports.

Handling all incoming calls and documents (letters, fax, tele-emails) registered and distributed to concern persons.

Coordinates special projects and events, office activities and committee meetings.

Completes and processes payroll documents.

Deal with all correspondence.

Telephone bill verification.

Other ad-hoc Administration duties assigned by management.

Educational Qualification

Bachelor of Commerce - Salem, Year - 2002

Computer Skills

Aconex software, Microsoft Excel & Word, Tally 5.0.

Personal Data

Nationality : Indian

Marital Status : Married

Visa : Husband Visa & UAE valid license

Reference :

Mr. AbdulRahman AlHashimi – CEO – Dubai Properties

Ms. Shaima AlZarooni - Dubai Properties

Mr. Adel Masad - Resident Engineer – Parsons

Naga Jothy.P

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