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Office Administrator /Hr

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
January 15, 2020

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Resume:

CURRICULUM VITAE

KASHIF SHAIKH

P.O. Box - ******

Dubai U.A.E.

Mobile : +971*********

Email : adba5g@r.postjobfree.com

CAREER OBJECTIVE

With over 21 years of vast experience and innovative bend of mind with a motive to prove my ambitious all round skills with a firm self motivation to succeed and persevere in a company atmosphere that has potential to expand, I seek a consistent growth due to recognisation of my contribution, advancement

NATIONALITY : INDIAN

DATE OF BIRTH : 17TH JANUARY,1976

MARITAL STATUS : MALE

UAE DRIVING LICENSE : VALID

EDUCATIONAL QUALIFICATION

BACHELOR OF COMMERCE THROUGH BOMBAY UNIVERSITY IN THE YEAR MARCH 1996.

DIPLOMA IN HEALTH INSPECTOR THROUGH ALL INDIA INSTITUTE OF LOCAL SELF GOVERMENT IN THE YEAR 1995.

COMPUTER KNOWLEDGE

WORKED ON ORACLE, SAP, LINUX TAILORED MADE PROGRAMS AND APPLICATONS.

WELL VERSED IN ACCOUNTING PACKAGES TALLY, ERP, PEACH TREE ETC.

WELL VERSED IN BROWSING ON INTERNET AND EMAILING

MICROSOFT OFFICE( MICROSOFT WORD, EXCEL,POWERPOINT,EXCESS)

ACCOUNTING COMPUTERIZATION (TALLY PACKAGE)

KNOWLEDGE OF HANDLING PROGRAMMING PACKAGE

WEB DESIGNER.

AWARNESS OF KRONOS WORK FORCE MANAGEMENT SYSTEM

OTHER CURRICULAR ACTIVITIES

ATTENDED AL BAWARDI ISO 9001 SEMINAR IN AWARNESS TRAINING

ATTENDED AL BAWARDI TRAINING FOR TEAM WORK ESSENTIAL.

VOLUNTEER IN DUBAI MARATHON 2000.

CAREER HISTORY

K & A Developments LLC / Cubic Real Estate & AGT LLC Since 2006 till present ( GROUP OF INTERNATIONAL COMPANIES).

DESIGNATION : OFFICE ADMINISTRATOR / HR

Role as a Administrator in HR

To submit and ensure the processing of all types of applications and paperwork to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc through agency.

Preparing Contracts for new employees in details as per the UAE proceedures.

Screening / Interviewing for candidate as per job requirements on company policy.

To proactively manage the timely renewal of all Employment Visas and Labor Permits through agency and sources.

Assist employees in renewing visas for their immediate dependants.

To assist all GM sponsored staff and their dependents in the medical check process.

Send employees a notification on documentation required prior to their visa/labor card expiring.

Manage the visa checklist as when the rules on visa/labor changes

Assist the company and the employees with visa arrangements in Embassies.

To maintain database of all passports and residence visas by scanning all documents and directly updating the database when details change.

Maintain and update the site on a regular basis by checking for expiry on CEC /gate pass/export licenses /portal accounts and ensure to manage the minimum required fund on the portal.

To renew all company related licenses prior to their expiry date.

Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.

Submit detailed reports related to visa expenses to the finance department.

To submit required documentation to the banks and process bank transactions as advised by the Regional Finance Manager.

Assist in company errands when required to.

Look after attendance sheet and maintianing records on the time sheet on regular basis on ERP system.

Arrange Hotel, Visa and Air tickets for Senior Executive and Employees as on time to time basis.

Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality.

When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other government Departments.

Deal promptly and productively on general enquiries about PRO functions

Assist the office in determining any issues identified with organization vehicle registration and renewals

Acquire visas from different Embassies in UAE for staff members for business related travels

Strong background of the U.A.E. Labor law

On going training for Kronos management training for employers and employees. Role as a Administrator in Operations

Oversees properties operations including working with the General Manager to include ongoing training and coaching on specific issues, e.g., personnel or tenant matters, expenditures, or compliance with regulatory requirements etc.

To develop, implement, and evaluates comprehensive preventative maintenance programs.

Manage service contract negotiations, and implement purchasing and expense control strategies to help them to stay competitive within the market in-house janitorial services and maintenance works.

Takes responsibility for the overall direction, coordination, and evaluation of the properties/sites.

Manage tenant improvement projects and building renovation projects to ensure completions are on time and on budget and in accordance with their construction guidelines and standards.

Facilitates and coordinates on-going professional communications with clients to ensure service requests are responded to in accordance with best practices and that all tenant’s activities are carried out in compliance with lease agreements and in the best interests of the properties

Ensures all agreements and documents are in compliance with rules and regulations outlined by other entities ( Housing, Municipal, Governments etc.) Playing a key leadership role in combining sound property management principles with a commitment.

To provide supportive services to property, staff and collaborates with General Manager to assure this connection in conjunction with property management staff, responsible for assuring excellent physical condition of the properties

Compiles, prepares and presents the delivery of written and/or oral reports to General Manager and Board of Directors, of each managed project/property, and Overall responsibility for ensuring that projects developed and/or managed remain fiscally sound, affordable and well maintained, and that they feature a comprehensive tenant services component.

Work closely with Services and Local Authorities where necessary and timely ensure allocation of tenants to our properties. So that the whole process is efficient and smooth transition of units from the Development team to the Property Operations Team Management .

Drive an improvement role in the level of procurement for all maintenance that we run an efficient and price competitive procurement operation that provides value for money. Proactively manage internal maintenance staff, external suppliers and management companies to achieve this. We have a robust systems in place to track and record all maintenance works and to adequately report same.

Request and attend training and development appropriate to the fulfillment of personal and team responsibilities Supervise and support staff and resources applied to you in the exercise of your responsibilities

Manage and develop the Property Operations team and staff with regard to performance appraisal, staff development, team development engagement and communication and Tenant Satisfaction & Property Management.

Working with AGT L.L.C. wef November 2006 till present

DESIGNATION : MANAGER ( FINANCE AND ADMINISTRATION DEPARTMENT) JOB DESCRITION

• Analyze sales and secondary data to identify opportunities to increase or protect market share.

• Develop marketing strategy to maximize value creation in the Education customer segment.

• Builds strong relationships with internal and external partners to execute marketing strategy.

• Assess market conditions to ensure continued investment in appropriate markets.

• Assess impact of education segment marketing efforts DUTIES & RESPONSIBLITIES

• Administrative Services

This include managing the receptionist function; planning meetings and conferences; managing transportation and travel; managing mail processing; coordinating office parties; and administering business continuity programs.

• Facilities, Equipment and Supplies

Include office space costing and leasing; office moves and relocation; interior design and décor; furniture; fire safety; security; overseeing cleaning, maintenance, and repair; arranging for office equipment and supplies and arranging for commercial printing

• Information Technology

This include use of desktop software (word processing, email, spreadsheets, and presentations); use of database systems; administering computer hardware; because communication systems and records management are increasingly technologically advanced, it is now logical and more common for the following duties to be included in the information technology group: communication systems (phones, voicemail, email system, cell phones, broadband internet access, and document collaboration systems); document imaging; and records management (organization, retention, storage, retrieval, disposal, and security).

DESIGNATION : ADMINISTRATIVE MANAGER

Worked with Al Manal Shopping Centre / Al Manal Real Estate ( AL GHURAIR GROUP'S OF CO.) w.e.f. 2ND April,1998 tto November 2006.

JOB DESCRIPTION

Responsible to the Executive for supervision and operation of the Administrative Department.

Insure all assigned to Administrative Department are completely aware of all procedures set forth in Administrative Manual to the extent that they can ensure continuity of administrative functions during my absence.

Responsible for drafting assignments and providing training guidance for all personnel assigned to the department.

Preparation of all correspondence and required reports.

Preparation of enrollment documents, monitor enrollment status of all personnel.

Plan, organize, direct and supervise the accounting, auditing, budget preparation, licensing and computer service activities, functions and systems.

Maintain and operate the general accounting system of the company and each of the respective departments, divisions and services thereof, and prescribe the accounting and bookkeeping procedure that may now or hereafter be established or in operation in any department;

Perform such accounting functions and duties in accordance with the latest and most modern accounting methods as the sentence of accounting progresses;

Assume and perform all functions and duties relating to the preparation, presenting and disbursement of claims, including payrolls, to insure that budget appropriations are not exceeded, invoices, payrolls and demands; supervise and responsible for the disbursement of all moneys; a) Company Personel.

Develop strong self image,positive personality and mix social behaviour.

Customer sensory experience.

Seareching set priorities by making formal introduction a) Visitors.

b) Dept. Managers.

c) Two group of people

d) One person to a group.

Build efficiency and power personal.

SALES DEPARTMENT – Asistant Sales Incharge

Preparing New Tenancy Agreement/ Renewals and all the jobs related to our properties overall in Dubai/Hatta .

Handling clients queries exclusively as per the policies and rules laid down per law.

Liasoning with case related to Dubai Muncipality for rents and other related matters.

In charge for marketing research where by able to give a comparision for the other competitiors to my clients.

Assisting client to fulfill the legal documentation required for leasing.

Making daily,weekly and monthly sales report.

Assisted in Sales and corporate strategic planning.

Involved in setting pricing for the rentals incomes accordance with the market scenario. PERSONAL ATTRIBUTES

• Eager to accept tasks and initiative to be exercised.

• Team player, willing to contribute to overall aims.

• Capable of working alone without supervision.

• Happy to accept responsibilities for performance

• Intent on undertaking further training where available. INTEREST

• Compiling and participating in public quizzes-organize local league.

• Active volunteer for my internet service provider – Providing guidance and information to new and exisiting users.

PAST EXPERIENCE

DESIGNATION : SHARE CONSULTANT.

Worked as a Share Consultant in Mumbai from the year June 1993 to May 1996. JOB DESCRIPTION

Conviencing customer to buy different type of new shares coming in the market.

Dealing with cheque and bank account related to customer requirments.

Knowledge of stock market according to day to day sensex

Maintaining records day to day,year to year and vice versa

DESIGNATION : TEMPORARY ACCOUNTS ASSISTANT.

Worked as temporary account assistant in Insurance Institute of India from June 1996 to August 1996. JOB DESCRIPTION

Knowledge of dealing with people and convincing them to make insurance policy

Well versed in knowledge of different type of policies maintaining in India

Knowledge of premium related to different acts of Insurance.

Dealing with Cheque /Bounce pertaining to rules laid by Insurance Acts..

Checking papers of Insurance related subjects

Daily reporting different types of service rendered and day to day work carried by me to superiors and higher authorities.

In the absence of higher authorities dealing with the General Manager works



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