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Document Control Project

Dubai, Emirate of Dubai, United Arab Emirates
January 15, 2020

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Profession : Lead Document Controller Specialist

Current Company : ARC International Engineering & Consultant

Phone No. : +971-**-*******

Email :

Linked In :

Date of Birth : 14-Apr-1982

Marital status : Married

UAE Driving License : 2113070 – Renew Date 30-Apr-2023

Dedicated and hard worker Lead Document Controller Specialist with 15 years’ work experience in major oil and gas (Marine Logistic, energy, Marine infrastructure, Shipbuilding, WHP, Oilfield) and construction (Hotel, Hospital, Airports infrastructure, Residential) projects.

Excellent knowledge of document control system principles, a range of Electronic Document Control Management Systems and knowledge of Quality Management System ISO9001:2015 Control of Documented Information and Occupational Health and Safety requirements

Demonstrable experience of Project and administration Document Control and Records Management.

Manage independently and efficiently of all phases of major FEED and EPC Projects from initial project concept and planning through design, construction, QA/QC documents and commissioning, Vendor Document Management, hand-over dossiers.

Proven experience of applying existing company standards, project specification and client IMS

requirements to the project scope, developing and implementing new procedures, which ensures project documents and records are tracked, monitored, managed and controlled efficiently.

Ability to develop and maintain a centralize document controlling system, managing access, document security setting to SharePoint for internal and external (third party) users.

I have experience as a leader of document control groups providing supervision and direction and a focal point for document control

People Skills: Ability to train and assist other Document Control staff on project. Team leader with excellent analytical and proactive monitoring skills and able to work effectively within a remote team.

Ensure compliance to document and records management processes

Ability to compile reports like construction progress, equipment evaluation, Tender analysis and can write incident reports, contents provided by a variety of sources and stakeholders

Experience gained through working in a contractor, consultant, client firms.

Effective communication with/among Project Teams, Suppliers/3rd parties client, Class and building successful internal external stakeholders relationship skills

Understanding of audit requirements and compliance.

Implement Lessons learned system.

I have good track record of my key achievements

Drive improvement to document control processes and procedures and to add value.

Delivering results, high quality work on time against very tight deadlines, safety, teamwork and strive to add value in the company.

Bachelor of Arts in English Language and Literature

Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.

Identify underlying causes of document control error and take necessary measures to improve the information management system.

Experienced in the roles of Lead Document Controller QHSE Officer Purchase Officer Tender coordinator, administration

Innovative, team focused,Motivational leader with expertise in helping employees align with business objectives, proficient at team building initiatives to cement goals and drive competitive growth

I am Looking for an dynamic working environment full of challenges and opportunities to earn Document Control Manager position and thrive to my full potential by working collectively and making an active contribution to the success of the company.

Tengiz Chevron FGP/ WPMP Project Quality Audit - compliance with the Information Management requirements.

DNV document control audit compliance.

Achieve many time written recognition for my impressive performance at work and got promotion

Develop Project Document Numbering Procédure

Provide Training of document control system to new staff members

Ability to create systematically organized folder structure

ISO 9001:2015, Quality and OHSAS 18001 Safety awareness/working knowledge

working knowledge of FIDIC contracts

Audit training in Vietnam at Vard Shipyard,

Excellent written and oral Communication Skill

Critical and analytical thinking skills

Proclivity for catching error and enacting appropriate changes

Ability to work under pressure and meet deadline

Highly collaborative solid relationships and organization skills.

Able to introduce innovative approaches that can be used to improve performance, reduce costs, increase quality and improve business processes, and provide clear rationale and supporting data to justify solutions

Microsoft SharePoint

Primavera Expedition

ABS Nautical Organization EDMS & NS Enterprise training

Vard shipbuilder Norway Project EDMS

Very good user of ABS, DNV, LR, LOC classification society’s Document Management System Application

Excellent skills in using a range of Electronic Document Management System (documents numbering, formats, issuance, review, dispatch, recording and archiving).

ViciDocs, Aconex, Slack (eDMS)

J. D. Edwards experience creating requisition, purchase orders and creating different reports

Microsoft document SharePoint use efficiently.

Microsoft Office (Word, Excel, PowerPoint)

Microsoft Outlook


Adobe Acrobat professional and DC proficient

Lead Document Controller/ Administrator 2018-Present

ARC International Engineering and Consultant, Dubai UAE

ARC International is renowned for its design quality. Over the years, the firm’s services have expanded to include master planning, conceptual and detailed architecture, MEP and structural engineering, tender documentation, authority approvals and site supervision.

Project: 1335 - Private Resort on Plot 3040510 Jumeriah Island 2

Project: 1465 - Hotel and Office Building - Al Jadaf

Project: 1507 - Dubai Hospital

Responsible for managing and maintaining and monitoring multiple projects technical documents, deliverables, submittals, Correspondence, Client and supplier documents via SharePoint and administrative documents (Fee Proposal, Concept, Schematic, Detail, Tender, Construction, & As Built Drawings, Permits, Certificates, Variation Orders, Correspondence, Reports, Statement of Completion Documents.

Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.

Create & monitor centralized document Management system via EDMS Microsoft SharePoint.

Monitor multi projects documented information flow on different location

Assists and Lead junior document control staff to ensure effective implementation of project-specific procedures.

Enforce control of documented information requirements to deliver quality of work.

Monitor project documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database.

Assist to prepare a detailed Technical and commercial comparison of provisional sum items

Assist to prepare Tender analysis report for client review

Assist to prepare fee proposal documents for submission to client

Preparation of Transmittal, Letters, MOM.

Compile progress reports

Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

Maintain project risk assessment register in which opportunities and risks are managed and support project control manager

Keeps abreast of department technologies, techniques and services relevant to area of responsibility.

Participate and assist in the company QMS audit.

Competent member of Health and safety committee of the company discuss hazards of workplace and implement control measures.

Maintain a close working relationship with the client/ customer.

Quality check of documents as per administrative requirements.

Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

Lead Document Controller Cum QHSE Coordinator 2016-2018

Topaz Energy and Marine, Dubai UAE

Topaz Energy and Marine is a leading offshore vessel support company that provides marine logistics solutions to the global energy industry. We operate in the Caspian, Middle East, West Africa and subsea markets with a fleet of over 100 vessels and a team of over 1800 people.

Project Name: Major oil and gas project Tengiz Future Growth - Wellhead Pressure Management - Construction of 21 module carrying vessels, Module Fabrication, Transportation of Module to Tengiz Oilfield and Operation

Client: Tengizchevroil LLP – Chevron

Independently manage (maintain - send/receive and record) all types of design, vendor and client documents, correspondence in accordance to corporate or project procedures

Control the documents to ensure the documents are available and suitable for use and the information s adequately protected.

Responsible to address, manage and control document distribution, access and retrieval use activities as per agreed standard.

Responsible to ensure all the documents are created and updated appropriately as per QMS requirements.

Responsible to accurately update information in the electronic document management system

Accurately allocate and control the numbering of documents and drawings produced on the project

Monitor technical documents review and approval in accordance with agreed schedule

Ensure that all project contractual deliverables are approved collated and handed over at agreed milestones and are in accordance with the specification.

Document process checking, issue receipt and tracking of project documentation check quality, resolve queries; highlight deviations; process in a timely manner

Reminders are sent by document controller if deliverables are late

Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties

Documented information is organized into the EDMS (Electronic Document Management System) data base; form execution to handover phase of the project in line with office and Client procedures requirements and utilizing standard document control practices.

Responsible for setting up and maintaining an effective document control systems/ requirements of a Project and implementation of Database Management system.

Responsible to ensuring single point interface for all document control activities on a project for client, vendors and subcontractors

Responsible to monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

Ensuring the use of standardized forms and templates of reports, plans, procedures etc.

Responsible to prepare and issue formal Transmittals for all outgoing information to Client / Contractor / Subcontractor etc.

Engineering document deliverables data is held in a Master Document Register, Controls issuance of document numbers, including maintain and keep updated Drawing Register in DMS for detail engineering or construction engineering project.

Establish and maintain the Master Document Register in cooperation with the Project team

Organize and provide access Project files, drawings and records in an efficient, secure, appropriate and easy retrievable manner in EDMS and/or in hard copy format as required

Control and expedite regularly weekly overdue documents or comments;

Follow up of technical documentation & correspondence exchanges with contractors and Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.

Generation of reports to allow the on-going monitoring and progressing of the status of documentation and correspondence

Develop and update the document control procedures and guidelines to ensure correct, consistent and standardised processes are used within the Document Control team.

Provide support and advice related to EDMS use and project document issued and train newcomers and to project team.

Successful closeout and handover of documentation

Regular periodic backup (electronic copy) of project documents

Interpret project document control requirements and ensure compliance.

Effective communicate, liaise & develop relationships with engineers, clients, suppliers or third company companies as required

QHSE Functions

Maintain project risk assessment register and administrative documents

Member of the safety committee

Ensure that the Company’s Safety, quality and environmental management systems are followed and enforced at all times and personally demonstrate and promote a positive safety culture within the organization.

Be responsible for Control of Work (COW) and exercise the STOP WORK POLICY whenever unsafe conditions or acts are observed.

Conducts training on Health and Safety, Site Induction, First-aid, Emergency Evacuation and Fire Drill.

Conducts tool box talks.

Assist in the investigation of all accidents, near-misses incidents, and dangerous occurrences in his area.

Ensure that plants and equipment are adequately maintained and possesses valid test certificate as required

Support operational teams in a hands-on support function as and when required

Lead Document Controller Cum Procurement Coordinator 2010 - 2016

Adyard Shipyard - Nico international, Abu Dhabi UAE

Project:H10-H11 - Platform supply vessel - Client Serco

Project:H121-H122 - Emergency Response and Rescue Vessels - Client Topaz Energy and Marine

Project: H123-H124 - Anchor Handling Tug Supply Vessels (AHTS) Client Saudi Armco

Project: H126-H127 - Diving Support Vessels - Client NPCC -

Project: H128-H137 - 17 Pilot Boats - Client Kuwait Oil Company

Lead team of document controllers in Ad yard shipyard Abu Dhabi and guide them to ensure effective implementation of project-specific procedures.

Managing the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

Plans, organizes, and implements Documented Quality Management Systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.

Implements document/data management solutions with a primary focus on document control and records management.

Acting as a first point of contact:

Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily.

Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

Receive various material requisitions from all the internal departments

Procurement Functions

Receiving material requisition from different departments

sending Request for Quotation email to different supplier for the best discounted rate and best quality of material.

Create Cost comparison sheet to achieve best service/goods and save costs.

Creating purchase order on JD Edwards

Issuing PO to suppliers

Receiving delivery notes, packaging list and sending purchased order along with their delivery notes to account department for OV. Filing POs.

Senior Document Controller 2009-2010

Al Habtoor Leighton Group, Abu Dhabi UAE

The HLG Contracting is one of the leading diversified international contractors in the Middle East.

Project Name: Al Jazira Club Towers - Client: Al Jazira Sports and Cultural Club

Carry all task in accordance with Engineering, Design and provides technical and administrative support for the Engineering, Technical & design Department

Responsible for receiving of incoming & outgoing correspondences, email, document, s, shop drawings, procedures, method statements, project deliverables, RFI', faxes, letters, transmittals,, weekly monthly reports, Material Inspection Request shipping documents, minutes of meetings, In-office memos, specifications etc.

Proper maintenance of vendor documents likes technical drawings, manuals, data sheets. Sample materials etc.

Maintain status logs of RFI's, NCR's, Material Submittals, Shop Drawings and other documents of the on-going projects.

Ensure that the contractor incorporates comments in the document before issuing next revision.

Submitting document status/overdue report to the project engineers every weekend.

Controlling of superseded drawings / documents by replacement with the latest version and storing in a proper manner in which retrieval would be easy for future reference.

Receiving drawings and Documents from Consultant, maintaining drawing register and filing, distribution of new / revised drawings to departments and engineers.

Tracking and expediting all deliverable (project as well as general) from client side.

electronic/hardcopy & soft copy reports as needed by the client and the project management

Act as a Secretary

Preparing technical submission and project program for tender documents of potential projects

Document Controller

Al Habtoor Murray and Roberts, Abu Dhabi UAE 2006 to 2008

Project Name: HMR822 - Etihad Interim Terminal 3 Abu Dhabi Airport project (infrastructure project)

Abu Dhabi Air Port project documents and records are managed on paperless review cycle using EDMS Primavera document control and contract manager application.

Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc

Preparing submittal for drawing, RFI, RFC, NCR, Test Reports, Letters, Minutes of Meeting & Technical specification by Primavera Expedition

Academic : Bachelor of Arts in English Language and Literature 2003

University : Formanite Christian University Lahore

Major Subject : English Language and Literature

Diploma : Arabic Language Course 2000

NEBOSH IGC 1,2 & 3 : NEBOSH International General Certificate in Occupational Health and Safety 2018

First Aid Certificate : Emergency Fist Aid At Work Emergency HABC Level 2 2017 International Award in Emergency First Aid at Work

Firefighter Certificate : Fire Safety Fundamentals And Proper Use Of Fire Extinguishers 2017

QHSE Audit Training : Audit Training of OSHAS 18001, ISO 9001 at Vietnam Vard Shipyard 2018

English (Excellent), Arabic (Good) Urdu (Native Speaker), Hindi ( Excellent) Punjabi (Excellent)

Note: Reference is available on demand. I have also documented record of my achievements, performance appreciation letters, promotion letters and experience letters.

Personal Detail

CV - Mujahid Saleem

Lead Document Controller Specialist/Project Coordinator

Profile and Expertise


Key Achievements, Skills, Competencies

Electronic Document Management Skills

Electronic Document Control Management Skills


Academic Qualifications

QHSE Qualifications and Skills

Language Skills

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