Profession : Lead Document Controller Specialist
Current Company : ARC International Engineering & Consultant
Phone No. : +971-**-*******
Email : adba3j@r.postjobfree.com
Linked In : https://www.linkedin.com/feed/
Date of Birth : 14-Apr-1982
Marital status : Married
UAE Driving License : 2113070 – Renew Date 30-Apr-2023
Dedicated and hard worker Lead Document Controller Specialist with 15 years’ work experience in major oil and gas (Marine Logistic, energy, Marine infrastructure, Shipbuilding, WHP, Oilfield) and construction (Hotel, Hospital, Airports infrastructure, Residential) projects.
Excellent knowledge of document control system principles, a range of Electronic Document Control Management Systems and knowledge of Quality Management System ISO9001:2015 Control of Documented Information and Occupational Health and Safety requirements
Demonstrable experience of Project and administration Document Control and Records Management.
Manage independently and efficiently of all phases of major FEED and EPC Projects from initial project concept and planning through design, construction, QA/QC documents and commissioning, Vendor Document Management, hand-over dossiers.
Proven experience of applying existing company standards, project specification and client IMS
requirements to the project scope, developing and implementing new procedures, which ensures project documents and records are tracked, monitored, managed and controlled efficiently.
Ability to develop and maintain a centralize document controlling system, managing access, document security setting to SharePoint for internal and external (third party) users.
I have experience as a leader of document control groups providing supervision and direction and a focal point for document control
People Skills: Ability to train and assist other Document Control staff on project. Team leader with excellent analytical and proactive monitoring skills and able to work effectively within a remote team.
Ensure compliance to document and records management processes
Ability to compile reports like construction progress, equipment evaluation, Tender analysis and can write incident reports, contents provided by a variety of sources and stakeholders
Experience gained through working in a contractor, consultant, client firms.
Effective communication with/among Project Teams, Suppliers/3rd parties client, Class and building successful internal external stakeholders relationship skills
Understanding of audit requirements and compliance.
Implement Lessons learned system.
I have good track record of my key achievements
Drive improvement to document control processes and procedures and to add value.
Delivering results, high quality work on time against very tight deadlines, safety, teamwork and strive to add value in the company.
Bachelor of Arts in English Language and Literature
Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.
Identify underlying causes of document control error and take necessary measures to improve the information management system.
Experienced in the roles of Lead Document Controller QHSE Officer Purchase Officer Tender coordinator, administration
Innovative, team focused,Motivational leader with expertise in helping employees align with business objectives, proficient at team building initiatives to cement goals and drive competitive growth
I am Looking for an dynamic working environment full of challenges and opportunities to earn Document Control Manager position and thrive to my full potential by working collectively and making an active contribution to the success of the company.
Tengiz Chevron FGP/ WPMP Project Quality Audit - compliance with the Information Management requirements.
DNV document control audit compliance.
Achieve many time written recognition for my impressive performance at work and got promotion
Develop Project Document Numbering Procédure
Provide Training of document control system to new staff members
Ability to create systematically organized folder structure
ISO 9001:2015, Quality and OHSAS 18001 Safety awareness/working knowledge
working knowledge of FIDIC contracts
Audit training in Vietnam at Vard Shipyard,
Excellent written and oral Communication Skill
Critical and analytical thinking skills
Proclivity for catching error and enacting appropriate changes
Ability to work under pressure and meet deadline
Highly collaborative solid relationships and organization skills.
Able to introduce innovative approaches that can be used to improve performance, reduce costs, increase quality and improve business processes, and provide clear rationale and supporting data to justify solutions
Microsoft SharePoint
Primavera Expedition
ABS Nautical Organization EDMS & NS Enterprise training
Vard shipbuilder Norway Project EDMS
Very good user of ABS, DNV, LR, LOC classification society’s Document Management System Application
Excellent skills in using a range of Electronic Document Management System (documents numbering, formats, issuance, review, dispatch, recording and archiving).
ViciDocs, Aconex, Slack (eDMS)
J. D. Edwards experience creating requisition, purchase orders and creating different reports
Microsoft document SharePoint use efficiently.
Microsoft Office (Word, Excel, PowerPoint)
Microsoft Outlook
Dropbox
Adobe Acrobat professional and DC proficient
Lead Document Controller/ Administrator 2018-Present
ARC International Engineering and Consultant, Dubai UAE
ARC International is renowned for its design quality. Over the years, the firm’s services have expanded to include master planning, conceptual and detailed architecture, MEP and structural engineering, tender documentation, authority approvals and site supervision.
Project: 1335 - Private Resort on Plot 3040510 Jumeriah Island 2
Project: 1465 - Hotel and Office Building - Al Jadaf
Project: 1507 - Dubai Hospital
Responsible for managing and maintaining and monitoring multiple projects technical documents, deliverables, submittals, Correspondence, Client and supplier documents via SharePoint and administrative documents (Fee Proposal, Concept, Schematic, Detail, Tender, Construction, & As Built Drawings, Permits, Certificates, Variation Orders, Correspondence, Reports, Statement of Completion Documents.
Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
Create & monitor centralized document Management system via EDMS Microsoft SharePoint.
Monitor multi projects documented information flow on different location
Assists and Lead junior document control staff to ensure effective implementation of project-specific procedures.
Enforce control of documented information requirements to deliver quality of work.
Monitor project documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database.
Assist to prepare a detailed Technical and commercial comparison of provisional sum items
Assist to prepare Tender analysis report for client review
Assist to prepare fee proposal documents for submission to client
Preparation of Transmittal, Letters, MOM.
Compile progress reports
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Maintain project risk assessment register in which opportunities and risks are managed and support project control manager
Keeps abreast of department technologies, techniques and services relevant to area of responsibility.
Participate and assist in the company QMS audit.
Competent member of Health and safety committee of the company discuss hazards of workplace and implement control measures.
Maintain a close working relationship with the client/ customer.
Quality check of documents as per administrative requirements.
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
Lead Document Controller Cum QHSE Coordinator 2016-2018
Topaz Energy and Marine, Dubai UAE
Topaz Energy and Marine is a leading offshore vessel support company that provides marine logistics solutions to the global energy industry. We operate in the Caspian, Middle East, West Africa and subsea markets with a fleet of over 100 vessels and a team of over 1800 people.
Project Name: Major oil and gas project Tengiz Future Growth - Wellhead Pressure Management - Construction of 21 module carrying vessels, Module Fabrication, Transportation of Module to Tengiz Oilfield and Operation
Client: Tengizchevroil LLP – Chevron
Independently manage (maintain - send/receive and record) all types of design, vendor and client documents, correspondence in accordance to corporate or project procedures
Control the documents to ensure the documents are available and suitable for use and the information s adequately protected.
Responsible to address, manage and control document distribution, access and retrieval use activities as per agreed standard.
Responsible to ensure all the documents are created and updated appropriately as per QMS requirements.
Responsible to accurately update information in the electronic document management system
Accurately allocate and control the numbering of documents and drawings produced on the project
Monitor technical documents review and approval in accordance with agreed schedule
Ensure that all project contractual deliverables are approved collated and handed over at agreed milestones and are in accordance with the specification.
Document process checking, issue receipt and tracking of project documentation check quality, resolve queries; highlight deviations; process in a timely manner
Reminders are sent by document controller if deliverables are late
Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties
Documented information is organized into the EDMS (Electronic Document Management System) data base; form execution to handover phase of the project in line with office and Client procedures requirements and utilizing standard document control practices.
Responsible for setting up and maintaining an effective document control systems/ requirements of a Project and implementation of Database Management system.
Responsible to ensuring single point interface for all document control activities on a project for client, vendors and subcontractors
Responsible to monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Ensuring the use of standardized forms and templates of reports, plans, procedures etc.
Responsible to prepare and issue formal Transmittals for all outgoing information to Client / Contractor / Subcontractor etc.
Engineering document deliverables data is held in a Master Document Register, Controls issuance of document numbers, including maintain and keep updated Drawing Register in DMS for detail engineering or construction engineering project.
Establish and maintain the Master Document Register in cooperation with the Project team
Organize and provide access Project files, drawings and records in an efficient, secure, appropriate and easy retrievable manner in EDMS and/or in hard copy format as required
Control and expedite regularly weekly overdue documents or comments;
Follow up of technical documentation & correspondence exchanges with contractors and Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
Generation of reports to allow the on-going monitoring and progressing of the status of documentation and correspondence
Develop and update the document control procedures and guidelines to ensure correct, consistent and standardised processes are used within the Document Control team.
Provide support and advice related to EDMS use and project document issued and train newcomers and to project team.
Successful closeout and handover of documentation
Regular periodic backup (electronic copy) of project documents
Interpret project document control requirements and ensure compliance.
Effective communicate, liaise & develop relationships with engineers, clients, suppliers or third company companies as required
QHSE Functions
Maintain project risk assessment register and administrative documents
Member of the safety committee
Ensure that the Company’s Safety, quality and environmental management systems are followed and enforced at all times and personally demonstrate and promote a positive safety culture within the organization.
Be responsible for Control of Work (COW) and exercise the STOP WORK POLICY whenever unsafe conditions or acts are observed.
Conducts training on Health and Safety, Site Induction, First-aid, Emergency Evacuation and Fire Drill.
Conducts tool box talks.
Assist in the investigation of all accidents, near-misses incidents, and dangerous occurrences in his area.
Ensure that plants and equipment are adequately maintained and possesses valid test certificate as required
Support operational teams in a hands-on support function as and when required
Lead Document Controller Cum Procurement Coordinator 2010 - 2016
Adyard Shipyard - Nico international, Abu Dhabi UAE
Project:H10-H11 - Platform supply vessel - Client Serco
Project:H121-H122 - Emergency Response and Rescue Vessels - Client Topaz Energy and Marine
Project: H123-H124 - Anchor Handling Tug Supply Vessels (AHTS) Client Saudi Armco
Project: H126-H127 - Diving Support Vessels - Client NPCC -
Project: H128-H137 - 17 Pilot Boats - Client Kuwait Oil Company
Lead team of document controllers in Ad yard shipyard Abu Dhabi and guide them to ensure effective implementation of project-specific procedures.
Managing the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
Plans, organizes, and implements Documented Quality Management Systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
Implements document/data management solutions with a primary focus on document control and records management.
Acting as a first point of contact:
Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily.
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
Receive various material requisitions from all the internal departments
Procurement Functions
Receiving material requisition from different departments
sending Request for Quotation email to different supplier for the best discounted rate and best quality of material.
Create Cost comparison sheet to achieve best service/goods and save costs.
Creating purchase order on JD Edwards
Issuing PO to suppliers
Receiving delivery notes, packaging list and sending purchased order along with their delivery notes to account department for OV. Filing POs.
Senior Document Controller 2009-2010
Al Habtoor Leighton Group, Abu Dhabi UAE
The HLG Contracting is one of the leading diversified international contractors in the Middle East.
Project Name: Al Jazira Club Towers - Client: Al Jazira Sports and Cultural Club
Carry all task in accordance with Engineering, Design and provides technical and administrative support for the Engineering, Technical & design Department
Responsible for receiving of incoming & outgoing correspondences, email, document, s, shop drawings, procedures, method statements, project deliverables, RFI', faxes, letters, transmittals,, weekly monthly reports, Material Inspection Request shipping documents, minutes of meetings, In-office memos, specifications etc.
Proper maintenance of vendor documents likes technical drawings, manuals, data sheets. Sample materials etc.
Maintain status logs of RFI's, NCR's, Material Submittals, Shop Drawings and other documents of the on-going projects.
Ensure that the contractor incorporates comments in the document before issuing next revision.
Submitting document status/overdue report to the project engineers every weekend.
Controlling of superseded drawings / documents by replacement with the latest version and storing in a proper manner in which retrieval would be easy for future reference.
Receiving drawings and Documents from Consultant, maintaining drawing register and filing, distribution of new / revised drawings to departments and engineers.
Tracking and expediting all deliverable (project as well as general) from client side.
electronic/hardcopy & soft copy reports as needed by the client and the project management
Act as a Secretary
Preparing technical submission and project program for tender documents of potential projects
Document Controller
Al Habtoor Murray and Roberts, Abu Dhabi UAE 2006 to 2008
Project Name: HMR822 - Etihad Interim Terminal 3 Abu Dhabi Airport project (infrastructure project)
Abu Dhabi Air Port project documents and records are managed on paperless review cycle using EDMS Primavera document control and contract manager application.
Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc
Preparing submittal for drawing, RFI, RFC, NCR, Test Reports, Letters, Minutes of Meeting & Technical specification by Primavera Expedition
Academic : Bachelor of Arts in English Language and Literature 2003
University : Formanite Christian University Lahore
Major Subject : English Language and Literature
Diploma : Arabic Language Course 2000
NEBOSH IGC 1,2 & 3 : NEBOSH International General Certificate in Occupational Health and Safety 2018
First Aid Certificate : Emergency Fist Aid At Work Emergency HABC Level 2 2017 International Award in Emergency First Aid at Work
Firefighter Certificate : Fire Safety Fundamentals And Proper Use Of Fire Extinguishers 2017
QHSE Audit Training : Audit Training of OSHAS 18001, ISO 9001 at Vietnam Vard Shipyard 2018
English (Excellent), Arabic (Good) Urdu (Native Speaker), Hindi ( Excellent) Punjabi (Excellent)
Note: Reference is available on demand. I have also documented record of my achievements, performance appreciation letters, promotion letters and experience letters.
Personal Detail
CV - Mujahid Saleem
Lead Document Controller Specialist/Project Coordinator
Profile and Expertise
Objective
Key Achievements, Skills, Competencies
Electronic Document Management Skills
Electronic Document Control Management Skills
EMPLOYMENT HISTORY
Academic Qualifications
QHSE Qualifications and Skills
Language Skills