Resume

Rania El Fahel

Location:

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

Salary:

25000 - 30000

Posted:

January 15, 2020

Contact this candidate

Resume:

RANIA AHMED MOUSA EL FAHEL

Abu Dhabi, UAE

Contact No. +971-*********

Email Address : adba30@r.postjobfree.com

Date of Birth : 29 June 1974

Nationality : Jordanian

Languages : Arabic and English

Type of Visa : Residence Visa (Transferable)

Driving License : Holding a valid UAE license

CARRER OBJECTIVES:

Providing high-level, confidential administrative support to the C-level and/or Executive Leadership, while exercising a high degree of diplomacy and discretion. Handling a wide variety of situations involving both clerical and administrative functions. Responsibilities including supporting the executive’s schedule, meeting planning, presentations, travel, reports and be a liaison to the Board of Directors as well as various executives and department individuals to communicate relevant information, troubleshoot, problem solve and resolve queries. QUALIFICATION:

Diploma in Computer Programming

Islamic Society Collage Jordan

In addition, have completed:

Certified International Supply Chain Management Professional (CLSCMP)

NLP Negotiating Techniques for Supply Chain and Procurement Professionals

Fire Warden _ Emirates Technical & Safety Development Centre

Professional Business Correspondence

A-E Translation Course NLC- UK

ILM Endorsed Advance Executive Secretaries & PAs

Emotional Intelligence in communication

Work Etiquette & Ethics

Office Management Skills

Presentation Skills Course

Professional Business Writing Skills

Business Communication Skills

Office Management & Effective Administration Skills

Business Correspondence

IELTS (International English Language Testing System)

Human Factors in Aircraft Maintenance

Warranty Awareness

Integrated Management System (IMS) - (ISO 9001 & ISO 14001 Awareness)

Full Package in Microsoft Office

Full Secretarial Course, Office Procedures

KEY SKILLS:

Computer Skills

Competent in oral, written and discussion. Fluency in writing technical reports Excellent knowledge at:

Proficient in MS Office, Outlook, and Lotus Notes

Disk Operating System (Dos)

Internet

Typing Skills (Arabic & English)

Purchasing

Interpersonal skills:

Proficient in Secretarial Duties and administrative works

Able to work under job pressure.

Smart, Patient and Active.

Very good command in Arabic & English Language.

Excellent & accurate in performing duties.

Work on own initiative or as a part of a team with a strong work ethic & commitment

Flexibility

Adaptability and positions of authority.

Experience in all facets of office operations, corporate & event planning

Highly adept with working in a fast-paced environment and successfully handling multiple tasks/responsibilities.

Excellent organizational, time workload management, development skills and problem resolution abilities

Competent in Finance and Accounting work.

PROFESSIONAL EXPERIENCE:

H.H. Sheikh Diab Bin Zayed Al Nahyan private office (Oct, 2018 – Present) Position : Exécutive Assistant :

Duties Include:

Filing and retrieving corporate records, documents, and reports

Overseeing general office operation

Preparing financial statements, reports, memos, invoices letters, and other documents

Greeting visitors, answering a high-volume of incoming phone calls and delivering world- class service to our customers.

Coordinating appointments and meetings and managing staff calendars and schedules.

Coordinating domestic and international travel, including flight, hotel, and car rental reservations.

Purchasing office supplies and equipment and maintaining proper stock levels.

Producing reports, composing correspondence, and drafting new contracts.

Creating presentations and other management-level report

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Performing office duties that include ordering supplies and managing a records database.

Opening, sorting and distributing incoming emails, and other correspondence.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Performing office duties that include ordering supplies and managing a records database.

Emirates Liquefied Natural Gas (ELNG) - Mubadala (Nov, 2013 – May, 2018) Position : Personal Assistant to Marketing & Commercial Director + worked directly with the CEO

& CFO):

Duties Include:

Maintain complex diaries and appointments, arrange business travel and recording of meeting minutes and their dissemination

Type correspondence, screen telephone calls, handle requests for information, and prioritize all incoming requests.

Manage and maintain effective office procedures and efficient workflow. Supervise and provide direction to other support staff including leadership and guidance.

Manage enquiries and requests, meet and greet dignitaries and visitors at all levels of seniority

Correspondence tracking, filing, data management and archiving system definition

Conduct background research and produce reports, presentations and documents to present the findings

Complete operational requirements and maintain office services

Complete payroll paperwork and timesheets, control office expenditure.

Responsible for all administrative work, word processing, filing, collating and distributing correspondence.

Coordinate with other departments clerical or administrative as directed.

Perform a wide variety of executive secretarial and administrative duties as required.

Respond to public inquiry.

Handle a wide range of confidential information with a dedicated level of confidentiality at all times.

Preparing the Presentation of the LNG Market Review -Monthly Report (MS Word).

Preparing the ELNG presentations to present it to the General Secretariat Executive Council

(Power Point).

Arrange meetings called by the line manager.

Follow up delegated tasks to ensure progress to deadlines.

Assure discreet handling of all business.

Manage enquiries and requests, meet and greet dignitaries and visitors at all levels of seniority.

Manage travel agenda, make travel arrangements, confirm business agendas, prepare itinerary, trip file and supplies, and arrange lodging, transportation for special events as required. Abu Dhabi Ports Company (Nov, 2008 – April, 2013)

Position : Administration Assistant to VP Projects Financial Control : Duties Include:

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings

Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

Responsible for all administrative work, word processing, filing, collating and distributing correspondence.

Coordinate with other departments clerical or administrative as directed.

Perform a wide variety of executive secretarial and administrative duties as required.

Receive and screen communications including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attentions; prioritize, channel, and facilitate internal communication.

Prepare schedule and record activities and make follow-up action of documents requiring action.

Responsible for tracking payment certificate approval cycle through status log, within Project Finance Control Department, and mail it to HQ for payment.

Responsible for Contract logs, and CR registration.

Systematic recording of data, and maintain hard copy and electronic filing system

Responsible for CCB files (coordinating, reviewing, preparing)

Meet and greet clients and visitors.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Receiving & checking Invoices, Delivery Order's (DO), Expendure Request (ER’s), Budget Enhancement, …etc. and expedite with the other units or customers for any missing supported documents.

Collect and maintain cheques payments against receipts.

Checking the items code if it’s under the budget or not and if it’s matching with the DO and invoice before going to to process the payment.

Accomplishing all work needed independently, even if doesn't belong to the Job.

Respond to public inquirie.

Working as a Coordinater between Finance Unit and Training Department (handling and preparing all finance training courses requirements from A-Z).

Analyze and revise all financial, organizational and administrative reports and statistics

Manage workload and liaise between Head Office in Sharjah and suppliers

Review and approve all office stationary, furniture and equipment procurement Gulf Aircrafts Maintenance Company (July, 2006 – Nov, 2008) Position : Buyer & Expediter _ Materials Section _ Military Department : Duties Include:

Send Quotations to vendors to provide us the Prices for Repair/Overhaul Item’s or price of new, Lead Time, Quantity & Stock.

Update all the quotations on the system by vendor’s code & Part Number.

Select the suitable vendor to complete work in a good condition.

Preparing Request for Quotations & Approvals.

Preparing & Cutting Repair Orders, Purchase Order’s.

Preparing & checking Materials List.

Send shipping details (Repair Order No., AWB No., shipped date) to vendors.

Preparing Authority for Shipping.

Preparing payments in advance forms to the vendor’s.

Follow up with Vendor’s about shipped item’s (Expediting).

Check with store (Receiving) if item’s received from vendor’s

Check with store (Dispatch) if item’s send to vendor’s

Calculate the Repair Cost Percentage.

Follow up with finance team if they received a Delivery Note from store to be sure that our customer collects the item’s to invoice & inform him.

Create a vendor code on the system for repair & purchase.

Create a Part Number on the system

Gulf Aircrafts Maintenance Company (June, 1999, – July, 2006) 1. Position : Flying Hours Controller _ Maintenance Planning Department : Duties Include:

Receiving the journey log from stations and updating the flying hours and APU hours on system.

Store logs sheet in safe and secure

Issue Monthly report to Finance all customers.

Update OASIS System of Aircraft/APU flight hours/cycles of all fleets

Co-ordinate with offices concern (Gulf Air BAH, Air Arabia SHJ, Gulf Tech AUH, and Gamcom AUH) of any missing pages/entry on the Journey Logs.

Ensure that system is up-to-date & correct during major component Change Engine/APU).

update and maintain computerized system with the information on aircraft

Sector and sector time, ensuring that each and every flying hour data lies within the standard elapsed time.

Ensures a smooth control and on time update of respective customer Fleet flying times within the Regularity Authority described time frame.

Collects, sorts, reviews and files journey logs/aircraft technical logs/ operational logs per aircraft for the entire fleet.

Verifies, maintains, and updates hours flown in the relevant system of each aircraft/fleet in the relevant system & verifies, maintains, and updates hours flown in the relevant system of each aircraft/fleet in the relevant system.

Issue Monthly/Annual (or as required) Reports to Offices/Department Concern/Customer.

Sorts, Updates & Safe keeps Journey Logs/Operational Logs for Gulf Air, Etihad and Air Arabia aircraft

Issue Monthly/Annual (or as required) Reports to Offices/Department Concern/Customer.

Sorts, Updates & Safe keeps Journey Logs/Operational Logs for Gulf Air, Etihad and Air Arabia aircraft & file the Journey Operation Logs in their respective aircraft files

Maintenance Log Sheets to be checked updated and filed, every fifteen days the quality Assurance.

2. Position : Modification Controller _ Maintenance Planning Department : Duties Include: