Resume

Sign in

Document Controller / Secretary

Location:
Jeddah, Makkah Region, Saudi Arabia
Salary:
10000
Posted:
March 11, 2020

Contact this candidate

Resume:

IRSHAD

ABDULRAHMAN

Executive Secretary/Document

Controller

Contact

Address:

Makkah Al Mukarramah,

Saudi Arabia

Phone:

+966-*********

Email:

adb8w5@r.postjobfree.com

Skill Highlights

Project Co-ordination

Decision Making Support

Problem solver

Creative mindset

Innovative

Service-focused

Computer Skills

MS Office, Project Archiving

Software, Windows OS,

Basic Troubleshooting.

Summary

Executive Secretary/Document Controller having thirteen years of experience in different business domains like Engineering, Rail Sector, Telecom and Education.

Experience

Executive Secretary/Document Controller - 08/2009 till date Dar Al Handasah Shair & Partners, Makkah, Saudi Arabia.

King Abdullah Bin Abdel Aziz Extension Project for the Holy Haram, Makkah Al Mukarramah,Saudi Arabia.

Mashaaer Al Mugaddash Metro Project for Hajj Pilgrims, Makkah Al Mukarramah, Saudi Arabia.

Responsibilities:

Prepare letters, meeting minutes and presentations in both English and Arabic languages.

Systematic filing of incoming and outgoing documents to archiving system and manual records.

Ensure that incoming and outgoing documents are

distributed to concerned personnel and replied

accordingly.

Organize and review project deliverables with the engineering team and monitor quality to ensure all documents conform to established standards and

procedures.

Upload new material submittals, shop drawings, site proposal requests…etc. and their replies in projects document archiving and management software as part of project work flow.

Coordinate different sites reports weekly and monthly basis and assist in the preparation of cumulative reports.

Review, sort and distribute all the mails to the appropriate recipients.

Coordinate arrangements, meetings and conferences with Contractors and Client as assigned.

Professionally greet and receive guests and clients and conducts to appropriate area or person.

Coordinate with Client’s and Contractors’ Document Controllers in document handling.

Coordinate Manager’s schedule and make appointments.

Maintain office supplies for staff.

Prepare monthly time sheet and maintain staff daily attendance records.

Perform administration tasks related with site staff. Executive Secretary - 11/2008 to 07/2009

HICAP Telecom Company Ltd., Riyadh, Saudi Arabia.

Responsibilities:

Arrange company meetings, prepare and records the minutes of meeting.

Clerical support including mailing, scanning, faxing and copying...etc.

Coordinate Manager’s schedule and makes appointments.

Maintain financial and employee documents in a high level of accuracy and confidentiality.

Arrange and coordinate travel schedules and reservations.

Greet scheduled visitor and conducts to appropriate area or person.

Assist the management of Personnel and daily business activities.

Administrative Officer - 05/2006 to 10/2008

Islamic Educational Institutions, Kochi, India.

Responsibilities:

Resolve routine administrative problems

Support to organize students’ events.

Update and maintain the holiday, absence and training records of the staff.

Create, process and distribute all staff identity cards.

Arrange introduction classes for new employees of the company.

Qualifications

Master Degree in Arabic Language & Islamic Knowledge, Coordination of Islamic Colleges (CIC), Islamic University, India.

Bachelor of English Language and Literature, Calicut University, India.

Bachelor of Education in English at Mahatma Gandhi University, India.

Diploma in Functional Arabic at National Council for Promotion of Arabic Language - New Delhi, India

Diploma in Office Automation - Cyber Prism International, Kochi, India.

Microsoft Certified Professional - India Options, Cochin. Languages Known

Speaking Reading Writing

English Excellent Excellent Excellent

Arabic Good Excellent Excellent

Hindi Good Excellent Excellent

Malayalam Native Language

Personal Information

Full Name:

Irshad Mangadan Abdulrahman

Iqama Status:

Transferable

Nationality:

Indian

Marital Status :

Married

Driving License:

Valid Saudi/Indian driving License



Contact this candidate