Makkah Al Mukarramah,
Decision Making Support
MS Office, Project Archiving
Software, Windows OS,
Executive Secretary/Document Controller having thirteen years of experience in different business domains like Engineering, Rail Sector, Telecom and Education.
Executive Secretary/Document Controller - 08/2009 till date Dar Al Handasah Shair & Partners, Makkah, Saudi Arabia.
King Abdullah Bin Abdel Aziz Extension Project for the Holy Haram, Makkah Al Mukarramah,Saudi Arabia.
Mashaaer Al Mugaddash Metro Project for Hajj Pilgrims, Makkah Al Mukarramah, Saudi Arabia.
Prepare letters, meeting minutes and presentations in both English and Arabic languages.
Systematic filing of incoming and outgoing documents to archiving system and manual records.
Ensure that incoming and outgoing documents are
distributed to concerned personnel and replied
Organize and review project deliverables with the engineering team and monitor quality to ensure all documents conform to established standards and
Upload new material submittals, shop drawings, site proposal requests…etc. and their replies in projects document archiving and management software as part of project work flow.
Coordinate different sites reports weekly and monthly basis and assist in the preparation of cumulative reports.
Review, sort and distribute all the mails to the appropriate recipients.
Coordinate arrangements, meetings and conferences with Contractors and Client as assigned.
Professionally greet and receive guests and clients and conducts to appropriate area or person.
Coordinate with Client’s and Contractors’ Document Controllers in document handling.
Coordinate Manager’s schedule and make appointments.
Maintain office supplies for staff.
Prepare monthly time sheet and maintain staff daily attendance records.
Perform administration tasks related with site staff. Executive Secretary - 11/2008 to 07/2009
HICAP Telecom Company Ltd., Riyadh, Saudi Arabia.
Arrange company meetings, prepare and records the minutes of meeting.
Clerical support including mailing, scanning, faxing and copying...etc.
Coordinate Manager’s schedule and makes appointments.
Maintain financial and employee documents in a high level of accuracy and confidentiality.
Arrange and coordinate travel schedules and reservations.
Greet scheduled visitor and conducts to appropriate area or person.
Assist the management of Personnel and daily business activities.
Administrative Officer - 05/2006 to 10/2008
Islamic Educational Institutions, Kochi, India.
Resolve routine administrative problems
Support to organize students’ events.
Update and maintain the holiday, absence and training records of the staff.
Create, process and distribute all staff identity cards.
Arrange introduction classes for new employees of the company.
Master Degree in Arabic Language & Islamic Knowledge, Coordination of Islamic Colleges (CIC), Islamic University, India.
Bachelor of English Language and Literature, Calicut University, India.
Bachelor of Education in English at Mahatma Gandhi University, India.
Diploma in Functional Arabic at National Council for Promotion of Arabic Language - New Delhi, India
Diploma in Office Automation - Cyber Prism International, Kochi, India.
Microsoft Certified Professional - India Options, Cochin. Languages Known
Speaking Reading Writing
English Excellent Excellent Excellent
Arabic Good Excellent Excellent
Hindi Good Excellent Excellent
Malayalam Native Language
Irshad Mangadan Abdulrahman
Marital Status :
Valid Saudi/Indian driving License