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Administrative Assistant Manager

Johannesburg, Gauteng, South Africa
March 11, 2020

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Curriculum Vitae


Patience Sibanda

Mobile: +278*-***-****


Personal Details

Last Name: Sibanda

First: Patience

Title: Miss

Residential Area: Randpark Ridge, Johannesburg

Date of Birth: 02 May 1984

Tertiary Education

Qualification : Bachelor of Banking (4 year Professional Degree)

Institute : UNISA

Attained : 2009

Key modules

Financial Management

Investment Management

Financial Risk Management

Credit Risk Management

Treasury Management


Extremely organized and able to plan detailed schedules for multiple people to meet deadlines and complete projects in a timely manner.

Excellent written and oral communication skills with experience helping numerous teams coordinate to meet objectives.

Comfortable interacting one-on-one with various people

Experience organizing large-scale events with ability to break down overarching goals into measurable and realistic steps.

Focused and proven team player.

Highly Proficient at Maths

Adept in time management.

Employment History

Company: Venation Capital

Position held: Administrator

Period: February 2015 to June 2019

Compile information and reports on Microsoft Excel, PowerPoint and Word.

Building effective working relationships across the team and with various business line, internal and external stakeholders.

Organised and Attend meetings and took minutes.

Create client monthly email correspondence and confirmations.

Manage and monitor compliance to service level agreements and implement relevant controls and processes to ensure adherence.

Coordinating interaction between clients and the Consultants and Management.

Responding to client and Senior Management enquiries.

Facilitate capital activity paperwork across managers and custodians to ensure efficient and timely movement of monies.

Work in a team environment.

Assist with preparation of new business presentation materials.

Exercises discretion and sound independent judgment on client related matters

Coordinate and collaborate with all the Company’s resources/personnel in fulfilling client needs.

Diary management for all management.

Handle daily queries and email queries and administration duties like taking telephone calls and messages.

Company: Lionize Consulting

Position held: Project Coordinator and Administrator

Period: September 2013 to January 2015


Attend client meetings and assist with determination of project requirements

Assist the Project Manager in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules

Created project schedules from planning to execution

Use project scheduling and control tools to monitor projects plans, work hours

Monitored disbursements and ensured that the projects were carried out within the timeline and budget.

Effectively and accurately communicate relevant project information to the client and project team

Ensure clients’ needs are met in a timely and cost-effective manner

Review reports from Consultants throughout the lifecycle of the project

Issue Contracts, Letters of Intent, Purchase Orders, etc.

Coordinated the registrations of the Training department with NEBOSH(UK), PECB ISO 45001 (Canada) and Bank Seta

Managed and consolidated the schedules of projects for the training (training and exams) and recruitment (Volume recruitments) departments

Coordinate overnight travel arrangements and accommodation.

Prepare substantial completion certificates and ensure all required project close out documents are obtained

Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others

Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations

Diary management for Management and consultants(during volume recruitment campaigns)

Assisting with payments and receipts as well as preparing invoices and statements on a monthly basis.

Assisting with the payroll using Pastel

Controlling of all purchases.

Various Administrative duties

Company: Simlau Biztech Projects and Consulting

Position held: Business Development Executive

Period: March 2011 to August 2013


Consulting, In-house training, Conferencing, Seminars

Acquiring, developing and maintaining relationships with new, current and existing customers.

Seta Liaison – administration of provider profile with different SETA on the skills development landscape.

Generation of training reports and training calendar.

Call and personally visit prospective, new and existing customers to facilitate new business.

Making follow up phone calls and emails.

Sending follow-up marketing materials and monthly following-up calls to establish relationships.

Handle daily internal & External Queries.

Effective Customer Relationship management with current clients.

Building new customer relationships and maintaining existing ones.

Formal proposal and presentation management and writing, performing client presentations articulating the value proposition of our service offerings.

Conduct Training Needs Analysis to identify areas that require training.

Data Capturing and administration of information and results onto the NLRD.

Assist clients with registration, and orientation during training at Simlau Biztech.

Debtor management, Compiling and presenting Proposals.

Attend tender briefing sessions, preparing and submitting tenders.

Project Managing training workshops and conferences, and Event Coordination.

Develop and exploit new business opportunities within the framework of the strategic focus of Simlau Biztech.

Supervise junior sales staff.

Meeting sales targets

Reporting to the Managing Consultant and giving monthly sales reports.

Other responsibilities as determined by management.

Company: Lionize Consulting

Position held: Recruitment Administrator

Period: October 2009 to February 2011


Screening and Interviewing potential candidates for the consultants

Managing submission of time sheets and keeping records

Preparing job specs for clients.

Investigating clients demands and ensuring that their needs are met

Responsible for identifying high quality personnel for clients.

Updating clients regularly with status reports when interviewing and hiring.

Doing background checks and verifying the references, work experience and academic qualifications of applicants.

Search for candidates through P-Net and Career junction as well as through networking with them on site such as LinkedIn.

Maintaining client and candidate databases.

Company: Lionize Consulting

Position held: Research & Administrative Assistant (Part-time)

Period: January 2007 to September 2009


Field calls and manage telephone enquiries

Updating PowerPoint presentations


Assisting with events

Database updating

Printing and collating media packs for meetings

Any other ad-hoc duties

Skills Acquired:

Computer skills in Microsoft Excel, PowerPoint and Word and Outlook

Communication and organisational skills.

Time Management

Customer service


The ability to work under own initiative and develop own responsibilities

Great attention to detail.

Ability to treat matters in confidence

Excellent telephone manner


Available on request

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