Brenda S. Havrilla

***** * *** ***, ****** ***** / 612-***-**** / adb7en@r.postjobfree.com

SUMMARY

Detail-oriented Accountant/Analyst with 20+ years of proven success for saving a company time and money through process improvement and cost analysis. Adapts quickly to new environments and has strong initiative to complete projects from inception to presentation. Proactive approach to identify discrepancies, analyze the problem and develop beneficial solutions.

PROFESSIONAL EXPERIENCE

SynCardia Systems, LLC - Tucson, AZ

8/19-3/20

Travel and Expense Specialist

● Conducted detailed analysis of all travel expenses and current company travel policies, finding ways to save the company almost $200,000 per year with simple modifications.

● Assisted Controller and Sr. Accountant with month end procedures.

● Process Accounts Payable invoices.

● Cross train on other department positions.

Consultant - Tucson, AZ

6/19-8/19

Accountant

● Assisted Controller in audit reconciliations and auditor requests.

● Reconciled 4 bank accounts dating back to January 2018. Capstone Management LLC, Tucson, AZ

11/18-5/19

Jr. Accountant

● Streamlined cash flow and monthly reconciliation spreadsheets for smoother flow and better automation.

● Trained 3 new hires while still being in training myself.

● Acquired 65% of the workload only after 60 days of employment.

● Performed all month-end responsibilities for the 10 different entities.

● Full cycle Accounts Payable for all entities which included complicated intercompany payables. Frauenshuh Hospitality Group DBA Fourteen Foods Inc. Bloomington, MN 12/16-6/18

Accounts Payable Accountant

● Recovered $75,000+ worth of duplicate payments made to our vendors within the first 4 months of employment.

● Restructured Accounts Payable department for better flow of processes to save the company time and money which included creating and implementing best practices.

● Working with the system administrator for the design and set up of the Accounts Payable module when switching accounting systems from Turning Point to Timberline.

● Streamlined Accounts Payable data entry by converting many vendor files to be entered via an upload file which is saving each specialist 10+ hours per week.

● Process Accounts Payable for 73 different locations throughout our Kentucky and Indiana region.

● Prepared 2016 Net Profit Tax Returns for our Kentucky region. SNI Companies Bloomington, MN

4/16-6/16

Accountant (Contractor)

● Review employee expenses and vendor invoices to ensure that all of the required documentation and authorizations are complete.

● Maintain purchase order requisition process. Investigates and resolves discrepancies before processing invoices into the accounting system.

● Select and process invoices for payment, and maintains vendor files.

● Process payments to, and on behalf of, foreign offices in accordance with standard operating procedures. Dungarvin, Inc. Mendota Heights, MN

6/15-3/16

Senior Accountant

● Streamline senior accountant processes to better optimize time and talent saving 4+ hours per week.

● Coordinate and review monthly balance sheet subsidiary ledger reconciliations making assessment of information available which includes providing timely adjustments to the controller.

● Create, review and complete monthly entries into the general ledger for the companies within my region, CA, MN

& OR.

● Produce and distribute monthly financial statements for the companies within my region.

● Manage all unclaimed property for the companies within my region.

● Manage monthly landlord billings for my companies, if applicable.

● Manage monthly billings for our maintenance and nursing departments, if applicable.

● Assist with the interim and year-end audit preparation and analysis.

● Reconcile and maintain assigned checking accounts for the states within my region. IMRIS, Inc. Minnetonka, MN

4/13-6/15

Accountant

● Recruited to be trained in Canada for 2 weeks to replace the A/P Specialist when the corporate office was in transition relocating from Winnipeg, Canada to Minnetonka, MN.

● Streamline AP processes to better optimize time and talent, allowing for a built in redundancy of checks and balances saving 4+ hours per week.

● Brought current all aspects of AP by 2013 year end analysis after 6+ months of backlog.

● Created and maintain highly detailed AP report for financial review by upper management.

● Complete full A/P cycles which includes: processing all payable invoices (7000+/year), creating and submitting payments made via check, ACH (EFT) or via wire transfer. In addition, making sure all proper approvals are in place before the payment leaves our office to comply with strict SOX controls.

● Reconcile all AP vendor statements and 20+ general ledger accounts monthly.

● Process employee expense reports being submitted via Concur. Factory Motor Parts, Inc. Eagan, MN

12/07-4/13

Accountant (6/11-4/13)

● Conduct meticulous cost analysis on inventory, taking into consideration any and all applicable rebates and discounts, and discovering $200,000+ worth of unclaimed rebates and discounts.

● Reconcile daily branch made, credit card ACH and wire deposits made into depository accounts against what the A/R department posted and research and resolve any discrepancies.

● Create, analyze and report on monthly cash flow between A/P, A/R, and inventory departments.

● Maintain detailed weighted average spreadsheets for over 2,500 unique part numbers. Accounts Payable Specialist (12/07-6/11)

● Provide assistance for our Concur expense reporting system when needed.

● Audit and maintain proper tracking company-wide for courier costing and analysis.

● Assisted in the implementation of a system conversion from BAI to Microsoft Dynamics AX.

● Implemented a precise organization system for month end processes to run smoothly.

● Maintain and process payables for 22 selected inventory vendors.

● Process miscellaneous payables for 30 locations across the country.

● Audit monthly statements from Cintas Uniform and correctly code for General Ledger application.

● Research and resolve any pricing discrepancies that may evolve and adequately correct the problem. Rinker Materials Inc. Phoenix, AZ/Minneapolis, MN

7/05-2/07

Master Data Assistant

● Position created around skill set and interest.

● Maintain conditional and unconditional waiver documentation and processes.

● Support the accounting database of the third largest concrete supply company in the US.

● Implement a system to maintain the integrity of the concrete mixture configuration data, for thousands of job sites across the nation during the migration from AS400 & SAP to Quadrel Management system.

● Allowed to work remotely from home after moving back to MN in 6/06 until position was filled in-house in 2/07. Adolfson & Peterson, Inc. Phoenix, AZ/Minneapolis, MN 4/01-7/05

Accounting Administrator (7/04-7/05)

● Uncovered an embezzlement scam during routine investigation of credit and adjustment invoicing which saved the company over $20,000.

● Company paid relocation with promotion from Minneapolis to Phoenix office in July 2004.

● Maintain and process data for A/P, A/R and Payroll.

● Track lien waivers and 20-day Pre-lien notices to adhere to strict Arizona laws utilizing advanced Microsoft Excel tables.

● Train new and existing staff on Forefront Construction software.

● Create training manuals to navigate Forefront Construction software.

● Assist 7 project coordinators with the creation of Owner & Maintenance manuals for building component warranties and care required for the close-out of projects by architects and owners. Accounting Administrator (4/01-7/04)

● Support and generated weekly labor and production reports for 5 offices.

● Assist in the software implementation to Forefront.

● Prepare weekly journal entries for audit purposes and track internal monetary flow.

● Track monthly incurred charges for job sites for such items as equipment rentals and truck time.

● Assist in General Ledger, Trail Balance, Fixed Assets and Budget preparations.

● Code and enter all AP invoices for all 5 offices nation-wide. Allied Interstate, Inc. Minneapolis, MN

7/98-4/01

Data Transmissions Specialist (7/00-4/01)

Accounts Receivable Supervisor (12/98-7/00)

Medical Debt Collector (7/98-12/98)

STRENGTHS

Data Analysis, Bank Reconciliation, GL Reconciliation, Process Improvement, Department Restructuring, Accounts Payable, Accounts Receivable, Account Reconciliation, Documentation Creation, Supervisor (4-6 emp), Customer Service, Inventory Analysis, Financial Statement Creation, Month End Close Processes, Quarter End Close Processes, Year End Close Processes, Internal and External Audit Preparation SOFTWARE

Excel (advanced), Word (intermediate), Access (intermediate), Outlook, Concur Solutions, SAP, Forefront, QAD, Adobe Acrobat, Microsoft Dynamics AX, Microsoft Dynamics GP, Management Reporter, Turning Point, Timberline EDUCATION

Shakopee Senior High - Graduated 3.6/4.0GPA

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