Maxine gets great pleasure in creating order from administrative chaos and from implementing smooth office processes. Comfortable working to competing deadlines, juggling workloads and critically, enjoys being busy. As a true professional, willing to undertake all manner of non-core tasks in the support of wider secretariat responsibilities. In my present role I am primarily responsible for planning and implementing HR, Admin related arrangements. Also bridging the gap between different company departments to ensure that lines of communication remain fluid. What really sets apart from others is the ability to delegate tasks to efficiently manage administrative operations. Right now I would like to join a growing company where there will be lots of opportunities to become involved in other areas of the business.
Period: January 2019 to Present
Perform duties such as job descriptions, job posting and promotion and hiring analytics.
Create, implement and manage onboarding plans.
Recruiting and interviewing potential applicants on experience, skills, and education.
Organizing and managing new employee orientation, onboarding and training programs.
Answering employee questions and addressing employee concerns with the company.
Plan and implement training programs.
Assist in performance management and employee evaluation.
Handling HR functions through Oracle HRMS Application.
Maintaining employee records and paperwork.
Adhere to laws and regulations.
Drawing up plans for future personnel hiring procedures and goals.
Reviewing procedures for employee safety, welfare, wellness and health
Overseeing social events.
Maintains employee information by entering and updating employment and status- change data.
Provides payroll information by collecting time and attendance records.
Maintains employee confidence and protects operations by keeping human resource information confidential.
SALAM ENTERPRISES, Qatar
E-Business Suite – HRMS, ERP and SEIBEL
Period: January 2017 to December 2018
Processing of clients LPO/WO (Order Acknowledgement, Preform Invoice, and Advance Payment Invoice.) through ORACLE ERP Application.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Prepare RFQ based on the inquiry received by e mail or by fax.
Prepare RFQ inquiries and submit to sales for pricing.
Prepare quotations & submit to the client through Siebel Platform (Oracle CRM).
Prepare covering letter for samples, quotation or any other related documents that need to be submitted.
Communicate with our suppliers to make sure our orders are being processed.
Coordinate with the supplier’s delivery schedules for the shipments of ordered materials.
Handling HR functions through Oracle HRMS Application.
Complete documentation such as packing lists, bill of lading, work orders and shipping orders.
Develop constructive and cooperative working relationships with those on our team, as well as cross-functionally.
Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger.
Assist the Associate Procurement Officer in maintaining current up to date Procurement documents and Manuals.
Routing copying and circulation of quotes, bids and proposal for evaluation.
Researching pricing obtaining quotes locally on low value items.
Assistance at meeting between the Associate Procurement Officer and vendors.
Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract.
Receive the approved requisitions by Director of the Office of Administration and process the appropriate documents procedures for local or oversea purchases/Services/Contract
Check and classify the precedence of the requisition and process as priority setting of the material needed.
Process and appropriate document and forms for issuing the petty cash from the cashier.
Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary.
Provide purchased materials to the responsible receiving office and do all actions for completing the process.
Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
Wipro Technology Limited; Kochi, India
Period: December 2015 to January 2016
Responsible for designing and developing infrastructure for embedded software.
Perform the tasks of designing and verifying analog systems as well as perform system architecture.
Responsible for analyzing performance and power transfer systems for delivering fully verified and optimized designs
Handle the tasks of verifying the design of systems by interacting with system engineers and designers.
Perform responsibilities of developing new layouts as well as design the implementation procedures.
Confirms product performance by designing and conducting tests.
Controls project plan by reviewing design, specifications, and plan and schedule changes; recommending actions.
Contributes to team effort by accomplishing related results as needed. SKILLS
Delegating work and directing the actions of others.
Good numeracy and literacy skills.
Having absolute discretion when handling sensitive information.
Coming up with ideas on how to improve administrative processes.
Managing staff routes and schedules.
Extensive Computer and Programming skill.
Able to uphold and respect procurement ethics and to conduct activities with integrity.
A team player who demonstrates patience, flexibility and honesty.
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
Be able to work in a multicultural environment.
2014 -2016 Degree : M. Tech - VLSI
Institution : Amrita School of Engineering, Coimbatore University : Amrita Vishwa Vidyapeetham, Tamil Nadu, India Score : CGPA 9.08/10
2010-2014 Degree : B. Tech – Electronics and Communication Institution : Jyothi Engineering College, Kerala
University : Calicut University, Kerala, India
Score : CGPA 7.66/10
Nationality : - Indian.
Gender : - Female.
Date of birth : - 4th April 1992.
Marital status : - Married.
Languages fluent : - English, Malayalam, Hindi and Tamil.
Visa : - Husband sponsor
I hereby declare that the above cited information is true to the best of my knowledge and belief, if given a chance, I can prove myself.