CV

Rajeesh.V.P, Dammam, Kingdom of Saudi Arabia, Contact no. +966-********* / E-mail: adb63u@r.postjobfree.com Personal summary;

A highly motivated, confident individual with exceptional multi-tasking and organizational skills. Able to exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with directors or senior managers. Possessing a proven ability to help managers to make the best use of their time by dealing with their secretarial and administrative tasks. A pleasant, professional and proficient administrator who has a long track record of ensuring things run smoothly behind the scenes of a busy office. Also a document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of electronic data management systems, supplier document controls, electronic filing systems, final handover, etc. right now I am looking to work for a company that offers excellent opportunities for personal and professional development and to utilize my 08 years work experience:

Executive Secretary/Administrator cum Document Controller – Abdullah H. Al-Mutawa Sons’ Co. for Contracting

(C.J.S.C), Dammam, Kingdom of Saudi Arabia, https://www.almutawa.com.sa, November 2019 – Till date.

Executive Secretary/Administrator cum Document Controller – Sobha Hartland Contracting LLC, MBR City, Nad Al Sheba 1 - Dubai, UAE, https://www.sobharealty.com, September 2018 – January 2019.

Site Secretary/Administrator cum Document Controller – Trans Gulf International Electro-Mechanical WLL, Doha, Qatar, Al Naboodah Group, http://www.alnaboodahconstruction.com, March 2014 – August 2018.

Document Controller cum Secretary – Rabya Qatar WLL, Doha, Qatar - Citiscape Group, http://www.citiscapegroup.com, September 2013 – February 2014.

Document Controller cum Secretary – Powermech Engineering WLL (‘A’ grade Certified MEP Contractor), http://www.powermech.com.qa, Doha, Qatar, Jun 2013 – August 2013.

Document Controller cum Secretary – Trivalley-Ligmets JV Qatar under Al Jabor Holdings (‘A’ grade Certified MEP Contractor), Doha, Qatar, December 2011 – May 2013. Project handled:

Project SABIC is a Saudi diversified manufacturing company, active in petrochemicals, chemicals, industrial polymers, fertilizers, and metals. It is the second largest public company in the Middle East and Saudi Arabia as listed in Tadawul. 70% of SABIC's shares are owned by Saudi Aramco.

Project Saudi Electricity Company is the Saudi electric energy company. It enjoys a monopoly on the generation, transmission and distribution of electric power in Saudi Arabia through 45 power generation plants in the country.

Project Saudi Aramco, Saudi Arabian Oil Company, is a Saudi Arabian national petroleum and natural gas company based in Dhahran, Saudi Arabia.

Project: Sobha Hartland is a master-development within Mohammad Bin Rashid City which has several components including luxury villas, low-rise condominium developments, commercial buildings and a Sobha managed the school.

Project: New Port Project NPP/0032 – Commercial Terminals Infra & Buildings, Client: MWANI, Client Representative: New Port Project, Consultant PMC/EDC: AECOM Middle East Limited/Worley Parsons Resources

& Energy.

Project: Msheireb Downtown Doha Project – Phase 2, Client: Time Qatar – Msheireb Properties, Client Representative/PM: Time Qatar, Consultant: CEG.

Project: National Museum of Qatar, Client: Qatar Museum Authority, Client Representative/PM: Astad Project Management, Consultant: Hill International.

Project: Proposed Ministry of Interior Headquarters, Client: Ministry of Interior Engineering & Maintenance Division Department of Logistics, Consultant: CEG Consulting Engineering Group.

Project: Porto Arabia – Tower PA - 02B, 08A, 10B, 16A, 14B, Client: The Land, Consultant: Hill International & Arab Engineering Bureau.

Date of birth: 08th March 1988

Languages: English/Hindi/Malayalam/Tamil & Arabic

Nationality: Indian

Passport: Indian, passport no. M8371647, valid up to 26th April 2025 issued at Calicut (Kozhikode) Kerala, India Qualifications: Bachelor degree in commerce

Software skill set: acconex, construct ware, intranet, oracle, vision innovation, MS office, AutoCAD (Certified from Autodesk - 2011), 3ds Max, Visual Max complete exposure in a computer working environment. Driving license details: Private light vehicle driving license from Kerala, India Principal accountabilities and functions:

Coordinate flights, accommodation, transportation and training for all personnel. Maintain all site personnel rosters. Prepare petty cash claims as required and weekly reports including man and equipment hours.

Provided secretarial support to manager’s particularly minute taking, preparing agendas & responding to telephone and e-mail enquiries. Register, file & distribute all correspondence. Responsible for management & tracking of policies, revisions, change documentation and signature logs.

Responding to internal and external HR related inquiries or requests and provide assistance. Redirecting HR related calls or distribute correspondence to the appropriate person of the team.

Maintaining records of personal-related data in both paper and the database and ensure all employment requirements are met. Liaise with other departments or functions (benefits and other, etc.).

Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, helping HR to issuing employment contracts etc. Assist supervisors in performance management procedures.

Assisting the Area Operations Manager/Operations Manager/Project Manager/Regional Commercial Manager/ Construction Manager/Project Coordinator, while handling confidential project documents. Consulting managers to deal the problems on priority basis.

Writing QMS policies and procedures for ISO 9001. Policies, processes and procedures required for planning and execution (production/development/service) in the core business area of an organization (i.e., areas that can impact the organization's ability to meet customer requirements) and the different types of QMS documentation, it includes documents such as quality policy, quality manual, procedures, work instructions, quality plans, and records.

Lead, direct, train and positively influence any seconded document control personnel. Manage the allocated project document control budget.

List out all types of documents i.e. drawing, technical documents, submittals, query Sheets, shop drawings approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required. Skills:

In depth knowledge of secretarial software, outlook, MS office, etc.

Writing QMS policies and procedures for ISO 9001. Policies, processes and procedures required for planning and execution (production/development/service) and the QMS documentation, it includes documents such as quality policy, quality manual, procedures, work instructions, quality plans, and records.

Trained and gained knowledge in ISO 9001:2008, ISO 14001:2004, BS OHSAS 18001:2007 quality management systems.

Capable of understanding the interface between other systems (client, contractors, suppliers, etc.).

Strong communication, prioritization and organizational skills. Analytical problem solving and organizational ability.

Thorough knowledge of electronic documents management systems (acconex, construct ware, intranet, oracle & vision innovation).

Understanding of the engineering and construction workflow for a project. Sound knowledge of engineering documentation and technical drawings, specification, procedures, B.O.Q and preparing a document controlling systems for the projects.

References:

Mr. Manoj Kumar, Area Manager/ Bid Manager, address: Abdullah H. Al-Mutawa Sons' Co. for Contracting

(C.J.S.C), Dammam, Kingdom of Saudi Arabia, Tel: +966- 593337937, E-mail: adb63u@r.postjobfree.com

Mr. Sidhesh Nadkarni, Vice President – MEP, address: Sobha Hartland Contracting LLC, MBR City, Nad Al Sheba 1 - Dubai, UAE, E-mail: adb63u@r.postjobfree.com

Mr. Ben Keane, Operations Manager - MEP, address: Al Naboodah Contracting Co. LLC, 889 (Pin), Dubai, UAE, Tel: +346******** / +971-*********, E-mail: adb63u@r.postjobfree.com

Mr. Manish S Jain, Operations Manager, address: Trans Gulf International Electro-Mechanical WLL, 47132 (Pin), Doha, Qatar, Tel: +971-********* / +974-********, E-mail: adb63u@r.postjobfree.com

Mr. Arun, HR Officer, address: Trans Gulf International Electro-Mechanical WLL, 47132 (Pin), Doha, Qatar, Tel: +974-********, E-mail: adb63u@r.postjobfree.com

Mr. Swami Das, Kahramaa A grade Sr. Project Engineer, address: Powermech Engineering WLL, Doha, Qatar, Tel: +917********* / +974-********, E-mail: adb63u@r.postjobfree.com

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