Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer”

Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

1

Objective

Develop and maintain my career growth more than 13 years in the field of Administration and Management to develop confidence and competence in an International level in the use of a range of forms of research relating to Administrative field and Management, in an organization with opportunity for professional useful growth and transferable skills in such fields, where my experience of administrative field, particularly as Ambassador’s Assistant

& as PMO Business Support Officer could be capitalized to enhance my skills and to build on my business experience Education

Bachelor of Science

Ain Shams University –Republic of Egypt

Faculty of Science, major Biochemistry

Experience Record

August 2017- till present Executive Assistant

CNO Office

Aldara Hospital and

Medical Center

Riyadh-

KSA

June 2015 –August 2017 Executive Assistant

CEO Office

Feb 2013- June 2015

Office Manager

Executive Board Member office

United International

Limited for

Reinsurance

November 2010 –Feb 2012 Senior Specialist

Program Management Office

Etihad Atheeb

Telecommunications

“GO Telecom”

Riyadh-

KSA

August 2010 - November 2010 Office Manager

CEO Office

February 2008- August 2010

Business Support Officer

Program Management Office

August 2005 –August 2008 Ambassador’s Assistant

Embassy of the

Republic of Korea

Riyadh-

KSA

2001-2003

Operation Supervisor & Customer

Service

Rock It Transport

Services (Shipping

Co.)

Cairo-

Egypt

1998-2000

Secretary & Public Relation Arab Brothers Group

(Overseas Food

Supply)

Cairo-

Egypt

PERSONAL INFORMATION

Haifaa M. ElSafadi

Date of Birth : 12 th of August 197 2

Nationality : Palestinian

Marital Status: Single

Residence: Riyadh - KSA

ID : Valid Transferable Iqama issued from Riyadh – KSA Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer” Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

2

Aldara Hospital and Medical Center

Administrative Executive Assistant – CNO Office (Chief Nursing Office):

(August 2017- till present)

• Demonstrate advanced competence in scheduling and organizing complex activities such as meetings, workshops, travel, conferences, liaising with external agencies and coordinating social activities as required .

• Participating in recruitment cycle starting from arranging interviews and coordinating with HR team for feedback and track till offering stage, help for onboarding .

• Mentor and Coach other junior administration staff on specific skills (Word, PowerPoint, Excel, Visio, etc.)

• Managing departmental project portal “SharePoint”, design and content

• Managing Departmental employees file records

Executive Assistant – CEO Office (Chief Executive Office):

(June 2015 –August 2017)

Aldara Medical Corporation is developing Aldara Hospital and Medical Center which will house Riyadh’s largest and most technically advanced outpatient center with high-quality care. My role as Start-up Company is to manage with all venders and suppliers in terms of administrative part, committee’s formation, and all CEO office affiliations (meetings/ interviews/ official correspondences/ reports & Business plans update)

United International Limited for Reinsurance

Office Manager (Executive Board Member office):

(Feb 2013- June 2015)

• Conduct formal communications with business unites & business correlatives

• Task management in terms of follow up and accomplishment.

• Prioritize tasks and assign resources accordingly

• Manage all incoming and outgoing correspondences

• Fully control DMS “Document Management system” & Company’s business contacts data base “Outlook Contacts / Access Contacts”

• Make sure workflow is aligned to business plan and company’s strategy

• Manage upper management meetings and follow up intensively with all stalk holders for action items processed during the said meetings.

• Prepare required presentation for business needs

• Create formal templates in specific format to ease business management

• Make sure business is in the framework of business mutual agreements with business correlatives

• Assist in arrangement of business training and registration process.

• Assist in process management to expedite and ease work functionally

• Play a role in public relations by assisting in preparation of company’s business events and maintaining mutual prelateship with business correlatives in different occasions Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer” Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

3

Etihad Atheeb Telecommunications “GO Telecom”

Senior Specialist /Project Management

(November 2010 –Feb 2012)

• Process analyst capture the relationships among roles, capabilities and business units, the decomposition of those business units into subunits, and the internal or external management of those units.

• Assessments of business control systems

• Determine process improvement opportunities

• Establish on-going communication to share with process owners and senior management issues & improvement recommendations throughout the life of the project.

• Prepare formal reports for senior management

• Follow-up to assure and facilitate action plan completion. CEO Office Manager/ Office of the CEO

(August 2010 - November 2010)

• Task management

• Develop reports up on business requirements

• Manage calendar

• Track appointment/events

• Plan business/personal trip

• Manage meetings –develop minutes of meetings

• Document management

Business Support Officer/ Program Management Office

(February 2008- August 2010)

• Working closely with Programme/ Project sponsors and Project Managers & help ensuring that programmes & projects achieve their desired outcomes, within the agreed timescales, budget and to the agreed quality standards.

• Responsible for developing and maintaining resource schedules for a diverse team and ensuring project schedules and milestones converge.

• Produce reports to assess the impact of changes on project schedules through constant monitoring of project progress.

• Support organizational objectives and comply with relevant legislation

• Up-dating project plans

• Arranging meetings

• Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.

• Track the progress and quality of work being performed by assigned resources Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer” Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

4

• Use project scheduling and control tools (MS Projects) to monitor projects plans include all project phases and dependencies, work hours, budgets and expenditures

• Maintain Contract Execution Tracking Log

• Track & manage contemplated change notices and change orders in the database

• Take input from the business analysts and project engineers to develop and maintain Project Management Templates to deliver successful outcomes.

• Prepare substantial completion certificates and ensure all required project close out documents are obtained

• Help in project documentation such as Issue Contracts, Letters of Intent, Purchase Orders, etc.

• File all project documents (hard and soft copies)

• Communicate ideas for improving company processes with a positive and constructive attitude

• Keep the Project Manager (PM) and others informed about project status and issues that may impact the schedule in order to keep the project and all related processes running smoothly.

• Role in coordination of activities, resources, equipment, information and elevate any coordination issues which cannot be resolved to the project manager.

• Communicate detailed/ summarized reports/ dashboard to the management/stakeholder Embassy of the Republic of Korea – Riyadh (KSA)

Ambassador’s Assistant (August 2005 –August 2008)

• Secretarial and Administrative activities, meetings, travel plans, hotel booking and special events arrangements

• Preparations and supervision of official visits with total coordination with the authorized concerns

• Attending incoming and outgoing correspondence of the Ministry of Foreign Affairs of Saudi Arabia, Embassies and Governmental Organizations

• Schedule appointments, answer telephones and type/ distribute & circulate correspondence for staff and management

• Handling required office paper work, such as filling, drafting letters, translating documents, and preparing meeting agenda and minutes of meeting

• Translating from Arabic to English and vice versa for all incoming and outgoing correspondence, also translating the editorials and important items and issues appearing in the Arabic and English on daily press

• Preparation of special events and VIP visits ( I have the honor to contribute for the special preparation of the Korean Prime Minister visit to the Kingdom of Saudi Arabia in the year of 2006 as well as preparation for the visit of the Korean President to the Kingdom of Saudi Arabia in the year of 2007 )

• Arranging for installation and implementation of press center providing media coverage for above mentioned events.

Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer” Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

5

Alternative Medicine Magazine - Eastern province (KSA) Free - lance editor (Part Time ) 2004 - 2005

• I was in charge of preparing medical and scientific articles with the latest medical and scientific researches and updated drug releases

• Handling scientific surveys which help in many articles. Rock It Transport Services (Shipping Co.) – Cairo (Egypt) Operation Supervisor & Customer Service (2001-2003)

• I was in charge handling ocean freight shipments

• Consolidate shipments

• Preparing and issuing Bill of Lading

• Custom clearance.

Arab Brothers Group (Overseas Food Supply) - Cairo (Egypt) Secretary & Public Relation ( 1998 - 2000 )

• Media relations: worked with district manager and facilitated local media relations and special issue presentations

• Arrange for publications and press releases

• Full responsibility for meetings, and special events.

• Typed all general and confidential correspondence

• Scheduled appointments, answered telephones and typed / distributed correspondence for staff and management

• Reformatted and organized all personnel files; typed letters and forms while controlling the flow of incoming resumes

• Interface with legal staff and handle general accounting, bookkeeping and special project in a professional manner.

Haifaa Mohammad Salem El-Safadi

Executive Assistant – CNO Office “Chief Nursing Officer” Aldara Hospital and Medical Center / Riyadh –KSA

Tel:+966-*-******* - Mobile: +966-*********, 055******* E-mail : adb615@r.postjobfree.com

Nationality : Palestinian

6

Computer Skills

• Outstanding skills in MsOffice2010 (MS Projects, Visio, Word, Excel, Access and Power Point), and Ms Outlook

• All Internet applications.

Language Skills

Arabic – Native

English – Excellent (written and spoken)

Spanish – Basics

other Skills

• Awareness of Project Management Basics

• Knowledge of project planning and management procedures, practices, and techniques.

• Strong Microsoft software and database software (MS Projects 2010-2013 / Visio 2010-2013)

• Ability to communicate clearly and effectively, both verbally and in writing

• Ability to collect and analyse data

• Ability to exercise considerable individual judgment and initiative in conducting the necessary operations within the program

• Ability to prepare and conduct effective presentations

• Ability to coordinate project activities with diverse groups and individuals

• Using technology resources to track progress

• Excellent presentation and negotiation skills

• Problem Solving (evaluating options and generating solutions

• Multicultural/Diversity Skills, proven adaptability to differing cultural and business environments

• Teamwork/Team Player, possess strong commitment to team environment, enjoy working as a team member as well as independently

• Data Management/Office Organization Skills

• Excellent analytical skills with the ability to analyse situations accurately and effectively.

• Strong computer skills in Microsoft software (MS Projects/Visio/ Word/ PowerPoint /Access / Excel and outlook.

References, furnished upon request

Updated on 5th February 2020

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