Office Manager
Resume:
Shanet Abrahams
* ******** ****** ***** *****, Paarl
adb4vt@r.postjobfree.com & 074*******
SA ID: 870**********
OVERVIEW
I have 10 years’ experience as a receptionist. I worked for a large sized office in which I assisted staff of 45 with administrative and office duties. In that role, I was responsible for answering the phone with extension of 45 lines, processing and filling office paperwork, writing interoffice memos, and related correspondence.
QUALIFICATIONS
Name Of College
2009 – 2009 Kwv-Leanership
Subjects:
Administration
Wine Tasting
Cashbook
2012 S. A.T.S SA Training Services
Health and Safety Rep
2013 SAFE Tech
Medical and Safety training specialist
2016 Advanced Excel Course
Noor Noorder paarl High school
2005 Senior Certificate
Subjects:
English
Afrikaans
History
Economics
Business Economics
Geography
PROFESSIONAL EXPERIENCE
Inenzo Water – Engineering company
2019-2020 Receptionist/ Administrator
Managing the switchboard
Manning the reception area: Greeting incoming visitors, managing the main boardroom
access to premises for deliveries - main & workshop gate
Sourcing of RFQ's
Issuing, placing, capturing data, & following up of orders
Arranging of collections & receipt of deliveries, via couriers
Making flight & accommodation bookings for Management
Copying of Invoices for Project Files
Filing/Archiving
Arranging hospitality/office functions
Assists with:
Leave management for office staff
Reconciliation of fleet cards at month end
Making service bookings for company fleet
Assist with Health and Safety files for our Sites
Assist with Tenders for the Directors and preparing documentation
Arranging vehicle Maintenance
PROXA PTY LTD – ENGINEERING COMPANY
2017-2019 RECEPTIONIST/ ADMINISTRATOR
Answering of phones and directing calls/taking messages
Managing of all boardroom’s schedules
Arranging lunches for meetings
Managing of bookings for vehicles (sedan and bakkie
Issuing of new alarm codes
Liaising with security company
Office equipment rental control management
Office plants contract management
Office furniture
Office groceries and cleaning materials
Stationery management and ordering
Petty cash
Arranging for collection of post at the post office
Managing Cleaners and Drivers Schedule
Requesting new extension as well as keep the extension list up to date to send out monthly, including sending out if emails regarding birthdays
Assisting cleaner with clean –up after boardroom meetings/functions
Travel arrangements in absence of Travel Administrator
Assisting office Manager with ad hoc tasks, for example organising functions and arranging maintenance call-outs
Admin duties including faxing and typing of documents for directors and engineers
Receiving and dispatching of courier parcels
Arranging car passes for the Zandwyk business complex
Annual arrangements of flu shots for personnel
Assisting with any other ad hoc tasks requested from time to time
Sourcing RFQ’s – request for quotations
Issuing of and following up on purchase orders
Credit applications
Emailing proof of payments to clients
Reason for leaving: Retrenched
Unlimited Fruits – Exporting
2014-2015 Office Administrator/Accounts Clerk
Answering of phones and directing calls/taking messages
Arranging for collection of post at the post office
Handling of courier packages
Requesting new extension as well as keep the extension list up to date to send out monthly, including sending out if emails regarding birthdays
Petty Cash
Keep record of coffee recon
Admin duties including faxing and typing of documents for directors
Managing of all boardroom’s schedules
Handling of Woolworths Account
Tax invoice
.Goods received notes and delivery notes, purchase orders
Posting to the recon account on pastel statements
Reason for leaving: temp position
unlimited fruits –exporting
2015- RECEPTIONIST 4 MONTH CONTRACT
Answering of phones and directing calls/taking messages
Arranging for collection of post at the post office
Handling of courier packages
Booking of Travel Requisition
Booking of Car Rental
Petty cash
Admin duties including faxing and typing of documents for directors
Managing of all boardroom’s schedules
Arranging lunches for meetings
Handling of sick leave register
Ordering of Stationery
Requesting new extension as well as keep the extension list up to date to send out monthly, including sending out if emails regarding birthdays
Arranging of toners for printers and supply meter readings monthly
Ordering of refreshments
Reason for leaving: Contract
pioneer foods
2010-2014 RECEPTIONIST
Answering of phones and directing calls/taking messages
Managing of all boardroom’s schedules
Arranging lunches for meetings
Managing of bookings for vehicles (sedan and bakkie
Issuing of new alarm codes
Liaising with security company
Office equipment rental control management
Office plants contract management
Office furniture
Office groceries and cleaning materials
Stationery management and ordering
Petty cash
Requesting new extension as well as keep the extension list up to date to send out monthly, including sending out if emails regarding birthdays
Invoicing on Sap
Handling of Access tags
Handling of shipments raisins,nuts apricots
Staff Sales Heinz and Nulaid,Tydstroom
Receiving and dispatching of courier parcels
Issuing of new alarm codes
Liaising with security company
Assisting with any other ad hoc tasks requested from time to time
Managing Cleaners and Drivers Schedule
Reason for leaving:
Market demand fruit/Stellenpak
2016-2016 FINANCIAL ASSISTANT/ADMINISTRATION
Accreditation/Certification
Audit non-conformances –weekly
Traceability – As requested
Letters for Global Gaps
Capturing of invoices daily/weekly
Tesco quarter renewals on qx trust as pallet cost eg: Stellenpak
Capturing adhoc invoicing on qx until remittance report
Capture Debtors
Capturing packing account
PPECB re inspection
Daff website
Siza website
COMPUTER LITERACY
MS Office (Word, Excel, Outlook and PowerPoint), Pastel Accounting, Internet Explorer, SAP, QX, NAV, Laserfiche
REFERENCES
Ms Sarike van Blerk ………
Cell nr 082-***-****
Proxa PTY LTD
Senior Financial Manager
Ms Annette Du Toit ……
Cell nr 082-*******/021*******
Unlimited Fruit
Human Resource Manager
Mr Jaco Burger
Market Demand
Cell nr 083-*******
Director
Ms Natasha Van de Meer Market Demand
Cell nr 021-***-**** Human Resource Manager
Contact this candidate