Executive Assistant Administrative

SUMMARY

Customer-focused administrative professional with experience delivering executive and staff support. Twelve years of corporate exposure supporting C-level executives in the oil/gas industry. Proven efficiency in customer service and on-time delivery/satisfaction of services. Effective team player with a demonstrated ability to adapt to changing work conditions and produce results in a team or as an individual contributor. Competent in handling high-volume tasks, highly confidential information, and various responsibilities in a timely and efficient manner through effective prioritization.

CORE STRENGTHS

Executive Support

Proficiency in MS Office; Excel, Outlook, PowerPoint, Word

SAP Knowledge

Oracle Knowledge

Excellent Communication and Organizational Skills

Event Coordination and Research

Analysis/Problem Solving

SharePoint Knowledge

PROFESSIONAL EXPERIENCE

Spark Energy, Houston, TX

Executive Legal Assistant to the General Counsel November 2018 - Current

Organize and maintain General Counsel’s calendar and all day to day activities.

Coordinate and organize meetings, video conferencing, offsite events, training and workshops.

Arrange and coordinate logistics of travel plans.

Prepare and send monthly communication emails to active law firms. Collect legal fees from law firms for monthly accruals.

Prepare communication to active law firms and collect budgeted amounts by firm and by matter for legal budget.

Prepare legal documents and Annual Reporting required for filing per strict deadlines.

Prepare and approve expense reports for the legal department.

Attend “Champion Group” meetings and assist with company events, holiday parties, etc.

Distribute the Spark Energy State Regulatory Monthly Update for Natural Gas and Power.

Process and approve invoices in SAP.

Exterran, Houston, TX

Executive Assistant to the President and CFO (Contract) March 2017 – May 2018

Organized and maintained executive’s schedules, including meetings, appointments, travel, customer relations and all day to day activities.

Served as liaison for direct reports.

Coordinated and assisted with preparation for Board of Directors quarterly meetings.

Created PowerPoint presentations for meetings and assisted executives in preparing for meetings.

Arranged and coordinated logistics of complex domestic and international travel plans through Concur system. Prepared detailed agendas and itineraries.

Prepared and approved expense reports.

Assisted with global compliance project involving rollout of the new Code of Conduct. Created and prepared training materials and organized training sessions for office and manufacturing shop employees.

Coordinated private parties, events and team building functions.

Organized departmental communications to staff.

Assisted with fire drills as Fire/Floor Warden.

Processed and approved invoices in Oracle.

NextEra Energy Resources, Houston, TX August 2012 - November 2016

Executive Assistant to Chief Development Officer of Corporate Finance and Sr. Director of Midstream

Analyzed business requirements to prioritize calendars and ensure high level of productivity and effective time management.

Organized and maintained executive’s schedule, including meetings, appointments, travel, customer relations and all day to day activities.

Coordinated travel arrangements (domestic and international) through Concur system.

Created PowerPoint presentations per strict deadlines.

Prepared and approved expense reports.

Coordinated customer events, workshops and team building events.

Maintained contact/distribution lists and organize departmental communications to staff.

Arranged office and IT setup for new hires and internal moves.

Managed budget for kitchen supplies and placed orders through Aramark.

Processed and approved invoices in SAP.

Helped coordinate office floor buildout, created floor plan and coordinated department moves.

Shell Exploration & Production, Houston, TX December 2011 - May 2012

Sr. Administrative Assistant to US Engineering Manager and Team (Contract)

Organized and maintained manager’s calendar and all day to day activities.

Coordinated and organized meetings, video conferencing, offsite events, training and workshops.

Arranged and coordinated logistics of travel plans.

Prepared detailed agendas and itineraries.

Created PowerPoint presentations.

Prepared agenda and documents for weekly engineering department meetings.

Prepared monthly Timewriting reports to ensure missing time is recorded by staff.

Arranged office and IT setup for new hires and internal moves.

Total Petrochemical, Houston, TX August 2011 - October 2011

Executive Assistant to Vice President of Human Resources (Contract)

Served as liaison for direct reports.

Prepared expense reports (including foreign currency exchange).

Scheduled appointments, coordinated logistics for meetings and maintained calendar.

Created PowerPoint presentations and assisted executive in preparing for meetings.

Compiled information and generated reports.

Maintained financial information, records, and reports.

Tracked and monitored the costs and results associated with the performance of department projects.

Intertek, Houston, TX March 2011 - June 2011

Executive Assistant to CEO (Contract)

Coordinated meetings and travel arrangements.

Worked with document preparation and all correspondence.

Prepared PowerPoint presentations for meetings.

Reviewed and processed all expense reports.

Coordinated company private parties and employee functions.

Served as liaison for all shareholders and upper management.

Entered new hires and terminations into system.

Handled all accounting and bank reconciliations for company accounts.

Shell Trading, Gas & Power, Houston, TX September 2006 - August 2010

Sr. Administrative Assistant to Head of Finance and Head of Credit

Analyzed business requirements to prioritize the managers’ busy calendars and ensure high level of productivity and effective time management.

Prepared expense reports and annual budget reports.

Managed the database Event Tickets for the company’s customer events and processed ticket requests for distribution. Prepared monthly reports for reallocations to appropriate cost centers.

Arranged and coordinated logistics of complex domestic and international travel plans.

Prepared monthly absence and attendance reports for managers’ approval.

Assisted with fire drills as Fire/Floor Warden.

Maintained contact/distribution lists and organized departmental communications to staff.

Processed and coded invoices in eCap Invoicing system for Finance groups.

Coordinated and organized meetings, video conferencing, offsite events, workshops.

Arranged staff onboarding/off boarding and all activities related.

Provided coaching to staff on the use of the self-help tools: HR Online, Timewriting and Expenses.

EDUCATION AND TRAINING

Temple College; Focused on studies in Health and Secretarial Science

Career Track Seminar; Communicating Effectively with Everyone in Your Organization

Texas Conference for Women 2012-2015; World-class Keynote Speakers/Sessions for Professional Women

PROFESSIONAL MEMBERSHIPS

American Association of Notaries 2013 - Current

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