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Administrative Assistant Executive

Austin, TX
February 29, 2020

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**** ******** *****, ***** 202-***-****

Austin, TX - 78741 VISA Status - Lawful Permanent Resident (LPR) SUMMARY

Sonia has over 22 years of experience working for Coca-Cola India with over 12 years of experience as the executive administrative assistant for Vice President (Technical & Supply Chain). Over the last 5 years, she has also gained extensive Supply Chain Planning professional experience at Coca-Cola India & South West Asia in demand and supply planning, inventory planning and optimization, forecasting and annual business planning. She has worked on several business initiatives where she was responsible for working directly with senior executives across the globe. Sonia has been thriving in a fast-paced environment and is looking to demonstrate her excellent organization, communication and collaboration skills in this role. RELEVANT PROFESSIONAL EXPERIENCE

Coca-Cola India & South West Asia Pvt. Ltd., Gurgaon, India Oct ‘15-Dec ‘19 Assistant Manager, Supply Chain

• Generate optimal supply plans as well as inventory strategies and defining safety stocks for key packaging material

(PM) and raw material (RM) across the bottling system

• Oversee period replenishment to ensure appropriate levels of RM/PM stocks across the supply network in Franchise Bottling system to ensure stocks availability in line with business objectives

• Develop annual juice plan as per crop calendar by analyzing historical trends and next year’s business plans

• Drive the availability of concentrate across CORE, NICHE and new product portfolio

• Implement procurement plans across suppliers to reduce cost and improve quality and supply continuity by 10%

• Execute forward scheduling process to set up production and dependent procurement dates in supply planning system

• Review production, sales data and created management information system to improve inventory planning Coca-Cola India & South West Asia Pvt Ltd, Gurgaon, India Oct ‘10-Sept ‘15 Sr. Executive, Supply Chain

• Organized timely procurement of merchandise and consumables to ensure the highest quality of service with vendors

• Developed vendor database in Microsoft Excel to enable better cost control and mitigate risks

• Developed purchase requisitions and orders and enhanced compliance and adherence to purchase policy

• Developed vendor portfolio catalog to improve sourcing services and technology and ensure effective company spend Coca-Cola India & South West Asia Pvt Ltd, Gurgaon, India July ’97-Sep ‘10 Executive Administrative Assistant

Meeting Coordination and Management

• Led coordination of various key meetings for VP of Technical department including a Global QSE conference with more than 150 participants across the globe

• Lead planning for key meetings such as yearly offsites and periodic leadership team

• Managed calendars to ensure all appointments and meetings along with right dial in information and room are setup

• Prepared and organized meeting memos, relevant correspondence and reports both electronically and paper copies

• Capture minutes of meetings, action items, issues follow up letters, announcements and other necessary correspondence Procurement Support

• Assisted in identifying potential new vendors and floating inquiries to different vendors based on requirements

• Ensured compliance and adherence to the purchase policy and procedures when receiving quotations from vendors

• Created and processed purchase orders for procurement of indirect material for department to ensure a streamlined process for vendor payment

• Maintained vendor database, rates and other key information for all major vendors and obtain feedback regarding vendor services from other departments on a monthly basis

• Assisted in coordinating timely procurement of merchandise material and consumables with other user departments

• Conducted background preparation for suppliers and participated in supplier negotiation for all major office purchases

• Followed up on invoice payments to ensure timely payment to the supplier and payment from the vendor while coordinating with the Coke finance department

Other Key Activities and Support

• Provided administrative support to the technical department at Coke India for over 144 expense reports to ensure appropriate travel arrangements and logistical support for both domestic and international travel

• Served as the liaison with the travel agents, tours and travel firms and hotel key point of contacts

• Liaised with franchise bottling partners on quality and technical aspects to develop monthly reports

• Assisted different departments such as quality, safety, new product commercialization to develop annual business plan

• Maintained the overall record of the operating budget for the department while keeping a check on spending trend British Council Division, New Delhi, India Sep ’86-Feb ‘97 Management Information System Assistant

• Maintained financial and management information systems for over 40 projects resulting in effective planning and 15% increase in operational efficiency of business

• Analyzed financial and management reports to improve resource allocation, cash flow and financial health

• Forecasted cash requirements to analyze liquidity and identify potential shortfalls in cash balance to better manage working capital


• Software: Microsoft Office (Excel, PowerPoint and Word), MS Project, Adobe Professional and SAP APO EDUCATION

Indian Institute of Foreign Trade, Delhi, India Nov ’11-Feb ‘12 Certificate Program in Global Trade Logistics

Relevant Coursework: International Marketing Management, Foreign Trade Policy, Customs Procedures, International Trade Logistics, International Trade Operations and Export Import Documentation South Delhi Polytechnic, Delhi, India Apr ‘85-May ‘86 Diploma in Secretarial Practice

Relevant Coursework: Shorthand, Typing, Business Management, Secretarial Practice Delhi University, Delhi, India May ’83-May ‘86

Bachelor of Commerce

Relevant Coursework: Economics, Accounting, Business Studies, English and Statistics

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