Office Sales

WORKING EXPERINCE:

Attention: HR Department

Resume

Reham Khalaf Ayad

11th Abrag Othman- Hadayek El-Maadi

Cairo, Egypt

Tel: (0020) -122******* Mobile

(002**-******* Home

E-mail: adb29u@r.postjobfree.com

CAREER OBJECTIVE:

To build a career in a well-established and reputable multinational firm where it utilizes my expertise and provides more experience.

PERSONAL SKILLS:

Have the ability to build relationships with customers internally.

Ambitious.

Hard-worker and willing to learn

Ability to work under pressure.

EDUCATIONAL BACKGROUND:

B. Sc. in Accounting; Faculty of Commerce, Beni Sweef University, 2007. Informa for “Global Exhibitions”:

Title: Office Manager & Sales Administrator

(From Aug 2018 till Now)

JOB ACCOUNTABILITIES:

• Assisting Senior Management Team with requests.

• Keeping a clean and well-maintained office environment.

• Ensuring office emergencies and maintenance requests are responded to and resolved in a timely manner.

• Supervision of the reception, office assistants and drivers.

• Maintaining administrative records for all official company documentation.

• Maintaining records and compiling information for reporting purposes. Office Management

• Ensure that the office environment is clean and well maintained and in accordance with required building standards.

• Respond appropriately to emergencies and maintenance requests as they arise and coordinate the repair of general maintenance problems (e.g. air-conditioning, plumbing and security systems).

• Check work carried out by external contractors has been completed satisfactorily following up when necessary

• Oversee the preparation of meeting rooms, refreshments for meetings and events as requested by the Senior Management team.

• Organise and coordinate office moves and equipment requests.

• Monitor all the office supplies (e.g. water coolers, cleaning etc) ensuring adequate stock levels are maintained;

• Support and supervise the Receptionist and Office Assistants ensuring continuous cover during office hours and that all visitors and callers to the company are dealt with professionally

• In conjunction with the Head of HR source office suppliers and negotiate for the best possible rate;

• Oversee & follow up on regular stock taking and ordering of supplies, records maintenance, and other clerical services

• Take ownership for the business and suggest improvements which will result in increased income and/or reduced costs.

Administration & Document Control

• Manage, maintain and update the administration filing system.

• Compile and track information for reporting purposes (e.g. CSR Report, Energy report etc) .

• Oversee the timely management of company car parking passes

• Provide administrative support as and when required for one off short term projects as dictated by senior management (e.g. annual events) liaising with relevant parties as required;

• Coordinate travel arrangements including the processing of visas where required, as requested by senior management.

• Assist with diary management for meetings and travel of senior management

• Manage timely updates of employee records and files, both electronically and hard copies.

• Administration of the company medical & benefits scheme

• Administration & tracking of employee residency visas and work permits. Health & Safety

• Manage and oversee the Office Safe returns for the region

• Manage, oversee, develop & evaluate the Health Working Tool programme for the region

• Ensure compliance with local health & safety regulations at all times, which includes maintaining an updated list of trained fire marshals and first aiders

• Manage & maintain all related office health & safety procedures

• Ensure all colleagues are regularly trained in key office health & safety office procedures

• Reporting & communicate regular updates to management Compliance & Business Continuity

• Coordinate, track and maintain official company documentation (e.g. POA, Trace License, Company Cars, PO Boxes etc.) and ensure compliance with local requirements at all times.

• Administration and compliance for Dubai World Trade Centre (DWTC)

• Contribute to and manage the office Business Continuity Plan (BCP) for the region and ensure all colleagues are trained

• Support the management of the divisional/group travel policy Other

• Support office wide initiatives such as Sustainability, Walk the World etc.

• Continually update knowledge and skills through professional development activities.

• Perform any other duties commensurate with this role. Sales Administrator

• Providing administrative support to sales department

• Generating reports that assist in sales analysis and account management processes

• Handle mailings of new title information

• Assist with sales conferences

• Prepare marketing and sales materials for vendors and reps;

• Handle customer service inquiries

Cameron Middle East

A Schlumberger Company (From Jan 2013: 2017)

(Oil & Gas Sector)

Title: Admin & Finance Assistant

• Filing systems and ensure filing systems are maintained and up to date.

• Prepare travel, meeting and other arrangements for staff.

• Coordinate various office facilities such as ordering office supplies and maintaining contact with vendors

• Answering the telephone and dealing with enquiries.

• Organize and schedule meetings and appointments.

• Preparing business letters, faxes and Monthly reports

• Manage Tenders with sales team.

• Sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail plus all secretarial duties.

• Prepare monthly invoices to customers and following up on overdue accounts.

• Undertake other duties like medical claims or employees

• Update employee time-off and vacation calendars. VIKING LIFE-SAVING EQUIMENT (From Nov. 2011: Nov 2012) Title: Sales/ Service assistant manager

Job description:

• Coordinating the submission of proposals, planning meetings, tracking sales progress Using SAP system.

• For Service: Handling the inspection for safety equipment of vessels and offshore rigs.

• Following up with vendors and customers.

• Filing System.

• Sort incoming mail, faxes, and courier deliveries for distribution plus all secrtarial duties. Saipem Misr for Petroleum Services (From Oct. 2007 Oct. 2011) Title: secretary in drilling department

Job description:

• Creating purchase requests, Delivery orders, service entry, and work orders into SAP system and following up with procurement department.

• Coordinating between the head office and the offshore Or Onshore Rigs

• Preparing Memorandums, correspondence, letters, documents, etc.

• Maintain hard copy and electronic filing system.

• Various secretarial work

• Coordinating between the head office and the Rigs

“ITC” international trading corporation.

• Working as secretary and receptionist. From Apr. 2007 to Sep.2007 COURSES:

• Excel 2010 Core. @ YAT Learning Solutions 2018

• SAP training at regional Viking Office @ Turkey. 2012

• SAP training at regional Viking office @ Dubai. 2012

• Team Building. At. (RITI- Regional IT Institute) 2011

• Communication Skills At (Zad Centre) 2010

• Business Writing Skills At (RITI- Regional IT Institute) 2009

• SAP Course. 2007 At ( Saipem)

• Advanced “Microsoft Excel” at (Education Centre) 2007

• General English Level (Upper Intermediate-Cambridge University Press) 2006. LANGUAGES:

Arabic: Native

English: Very Good

COMPUTER KNOWLEDGE:

• SAP operator

• MS. Office applications (Word, Excel, Power Point, Access, and Outlook).

• Familiar with Email, outlook, and Internet researches, Lotus Notes.

• CRM - Salesforce

PERSONAL DATA:

Date of Birth: July 28th, 1984

Nationality: Egyptian

Marital Status: Married.

References will be furnished upon request.

Contact this candidate