Executive Assistant

ABDUL JALAL PENNA KHAJA

On UAE Visit ; Mob.: +971-**-***-**** Email: adb26d@r.postjobfree.com

https://www.linkedin.com/in/abduljalalpennakhaja

PROFILE: EXECUTIVE ASSISTANT / HR ASSISTANT

Snapshot: Highly experienced and results-oriented industry professional backed by 20+ years of verifiable year after year success in providing support to the executives and in secretarial and administrative areas. Expertise in calendar management, meeting coordination, expense reporting and travel arrangements. E X E C U T I V E

S U MMARY__ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Experience: Extensive experience in supporting top management in business operations, driving working efficiencies and achieving high productivity standards.

Efficiency: Skilled in administration, travel management, correspondence calendar management leading to smooth implementation of business strategies and plans for accomplishment of goals and objectives.

Exposure: Demonstrated ability to preparing personnel files, maintaining and updating the same accurately in a timely manner.

Proficiency: Adept at healthy relationship development and maintaining confidentiality on sensitive matters.

P R O F E S S I O N A L

E X P E R I E N C E _ _ _ _ _ _ _ _ Alpine Coils; Chennai, India Sep 2018 to Dec 2018

Administrative Executive

Key Responsibilities

• Handle the task of various general administrative functions of the organization.

• Ensure effective rendering of services to enable smooth flow of day to day operations.

• Identify scope for process enhancements for improved services.

• Administration and maintenance of office records. STC Channels (STC Group); Riyadh, KSA Jan 2016 to Jan 2018 Executive Assistant to VP HR

Key Responsibilities

• Maintaining a list of appointments / meetings scheduled on a daily basis and keeping track travel schedules.

• Managing all travel arrangements like ticketing, hotel bookings, travel expense reports and keeping travel record.

• Maintaining a record of all office communications and responding to emails, complete and updated contacts and mailing list.

• Coordinating with various departments, functional heads with regards to correspondence and reports.

• Maintaining the files and other important documents with utmost confidentiality towards sensitive and personal information.

Saudi Arabian Mining Company (MAADEN); Riyadh, KSA Jun 2006 to Jan 2016 Executive Assistant to Sr VP- HR & Sustainability

Key Responsibilities

• Handling all incoming and outbound correspondence and communication as well as inter-office memos and, faxes.

• Maintaining files and records and ensuring strict confidentiality of the information and correspondence.

• Supporting the executive on meetings / business trips and managing, planning the schedule and travel. CORE COMPETENCIES

» General Administration

» Business correspondence

» Travel Management

» Expenses Reporting

» Meeting Coordination

» Scheduling & Diary

Management

» Filing & Data Management

» Cross-Functional Team

Coordination

RESUME OF ABDUL JALAL PENNA KHAJA

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• Screening visitors and telephone calls before forwarding the same.

• Complete travel arrangements including hotel bookings & Air Tickets.

• Organizing meetings and taking MOM, and facilitating embassy visa applications and other required documents.

DAMAC Group; Dubai, UAE April 1997 to May 2006

Executive Secretary & HR Assistant

Key Responsibilities

As Executive Secretary to GM

• Drafting a variety of correspondence, memos, letters, reports, etc

• Screening and rerouting incoming mails to the concerned staff

• Scheduling and arranging meetings for the General Manager

• Hotel and travel arrangements for the business / personal trips of the General Manager

• Responsible for maintaining confidentiality of all information and correspondence As HR Assistant - Catering Division

• Responsible for filing, and correspondence

• Handled Employment offers, personnel files

• Preparing of annual/emergency vacation and final settlement of all the employees of Dubai area office

• Handled Advertisements free/ paid in the local newspaper according to vacancies.

• Supporting recruitment by

o Receiving CVs through advertisement and segregating these category-wise. o Short-listing CVs based on required criteria, qualification, experience, age and stability in previous companies

• Scheduling interviews as required by interviewer/ board

• Follow up and networking with Administration Dept. on New visas / Visa transfer/Exit. C R E D E N T I A L S Education:

• B.Sc. – Physics from University of Madras

Secretarial:

• Passed Typewriting and Shorthand in English Higher Training:

• Executive Secretary/ PA's & Office Professionals Master Development IT Proficiency

• MS Word, Excel & Power Point, Internet and email Personal Info:

• Nationality: Indian

• Languages Known : English, Tamil, Malayalam & Hindi

• Driving License: UAE & Saudi Arabia

• Visa Status : Valid till 02 April 2020

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