Engineering Document Control

E-mail: ********@*****.***

Mobile: +966-*********

Passport No. M4766201

Skype : RanishPK

Ranish P. Kurian

Summary

A dynamic professional with 19 years’ experience in Documentation & Expediting with a proven ability to establish and maintain an effective Document Management in accordance with Company & Project Procedures.

Possessing extensive knowledge in Control & Archive of Engineering Deliverables, Vendor Data Management, Construction Deliverables, Final Handover and Maintaining Technical Library (inc. codes and standards) etc.

Summary of Qualification

PG Diploma in Computer Science with First Class from Bhopal University

Bachelor of Arts in Economics from, Bhopal University.

Core Competencies

Client Focus - Differentiating through tailored skills and depth of client understanding

Excellence - Striving for excellence, recognizing that excellence is defined by our clients

Trust - Building and retaining relationships of trust clients, Superiors & colleagues.

Teamwork - Working together as a team for the Group, not just the individual & Possess excellent leadership and interpersonal skills for managing work and tasks

Responsibility - taking responsibility for performance & Target Oriented, Ability to perform tasks efficiently and effectively with clients and team members

Knowledge - In-depth knowledge of document management, preservation etc. Familiar with the ISO 9001:2008 requirements for Document Controller

Excellent management, communication, organization and interpersonal skills.

Excellent written and verbal communication skills

Areas of Expertise

Document Management, Control & Archiving, EDMS (ACONEX, PIRS, DELCOM, INDRA, OPERCOM, MOSS, TEAMBINDER, ICAPS)

SPF (Smart Plant Foundation)

Trainings Attended

Document Control Management from ARBIT, Doha Qatar

Document Control in PIRS – ABB Saudi Arabia

Project Documentation – JGC Saudi Arabia

Smart Plant Foundation – JGC Saudi Arabia

Achievements

Best Quality Performer in Documentation 2014 (Larsen & Toubro Qatar)

Best Project Performer 2015 (CPECC IRAQ Branch)

Present Employer

Organization : JGC Gulf International Ltd., Saudi Arabia

Designation : Sr. Lead Document Controller (Piping Engineering)

Duration : March 2018 to till Now

Projects

Modified Cost Reimbursement Project – Petro Rabigh

Firm Up No.3 API Oil Separator Project – BAPCO, Bahrain

KJO (Khafji Joint Operations) - PME (Presidency of Meteorology and Environment) Project, KSA

Segregate Gasoline Sewer System Project – BAPCO, Bahrain

Enhancement of Fire Protection System in Refinery & Sitra Tank – BAPCO, Bahrain

KEY ACCOUNTABILITIES:

Focal Point for Communication with Vendors for Documents

Monitoring Project Documentation Activities through Various EDMS System (FMS, INDRA & JDMS).

Preparing Weekly, Monthly Document Status reports as per requirements

Implementing Document Numbering system as per document numbering procedure.

Interfaces with all disciplines to ensure that the requirement of the documents and drawings are properly handled, their outstanding and pending issues are resolved in timely manner.

Timely Return of Commented Approved Documents to Vendors & other originators

Expediting the Vendors for timely submission of the Vendor Documents

Carryout Quality checks of Operation and Maintenance Manual, Procedures, Vendor Approvals, Documents and Drawings...etc in accordance with Project Quality Management System.

Transmission of approved drawings & comments sheet to contractor for construction and maintaining separate database.

Previous Employer

Organization : China Petroleum Engineering & Construction Corporation (CPECC)

Designation : Sr. Document Controller (Engineering & Vendor Documents)

Duration : January 2015 to January 2018

EPC Projects

Iraq West Qurna1, Section 2, Phase II Crude Storage Tankage, Pumps & Meters - Completed

Iraq West Qurna1, Wet Crude Treatment System - Completed

Iraq West Qurna1, Engineering & Infrastructures of LER – PIB Package - Completed

Iraq West Qurna1, Wet Crude Treatment System Interim Operations Package - Completed

Client : ExxonMobil Iraq Limited

Bidding Projects

Iraq West Qurna1, Engineering & Infrastructures of LER – PIB Package

Iraq West Qurna1, Wet Crude Treatment System Interim Operations Package

Iraq West Qurna 1, Industrial Water Project - ITT No. WQ0563

WQIFOD Road Repairs and Maintenance Services - ITT No. WQ0556

KEY ACCOUNTABILITIES:

Working as a Team to the Document Handling Department

Focal Point for Communication with Client, Vendors, Subcontractors & Site Team

Timely submission of documents to Client & Engineering Sub Contractor

Timely Return of Commented Approved Documents to Vendors & other originators

Implementing Document Numbering system as per document numbering procedure.

Controlling, Monitoring and Modifying Project EDMS System (ACONEX & Teambinder).

Carryout Quality checks of Operation and Maintenance Manual, Procedures, Vendor Approvals, Sub-Contractor Approvals and Inspection Reports, Documents and Drawings...etc in accordance with Company Project Quality Document Management before registering, distributing & uploading into the Online EDMS System.

Monitoring and registering all incoming and outgoing drawings, documents, correspondences through online EDMS & ensures the safe storage.

Organizes Filing of Documents / Drawings as per discipline / document code in accordance with the project filing system & Control all master files and all documentation process.

Interfaces with all disciplines to ensure that the requirement of the documents and drawings are properly handled, their outstanding and pending issues are resolved in timely manner.

Co-ordination with the consultants and subcontractors for receipt of outstanding documents and follow-up.

Preparation of Document Status reports periodically for management information for meetings and follow-ups.

Maintaining proper control of document / Drawing Numbers in compliance with set standard protocol of the company.

Developing and implementing metrics that will be used to measure activity of the Document Controller and monitor document movement.

Drawings/ Documents, submission vide transmittal to Client, copy to Concerning Department, Hard Copy to Office Filing (filing as per Area wise), Updating to Master Data Base, Monitoring and Tracking Submission. Receiving Drawing’s/Document’s comments sheet from Consultant, updating to Master Data Base & distribution.

Transmission of approved drawings & comments sheet to contractor for construction and maintaining separate database.

Administrating the Electronic Document Management System for ongoing projects.

Maintaining the user accounts in the Electronic Document Management System.

Defining the security group and allocates users to the concerned group as per the security privileges.

Configures user access and assign users to access the documents based on the Document Distribution Matrix.

Previous Employer

Organization : Larsen & Toubro Limited, Doha Qatar

Designation : Sr. Document Controller (Hydrocarbon & Pipelines)

Duration : March 2012 to December 2014

Projects

Export Gas Compression Facilities Upgrade Project

Third Party Gas Interconnecting Facilities Project

Client : Dolphin Energy Limited, Ras Laffan, Qatar

Project Status : PROJECT COMPLETED

Job Responsibilities:

Single point of contact for the document requirements.

Preparation & Management of Technical Documents, as per the Project Document Control Procedure, Management of Document Numbering System & other Documentation related procedures in coordination with QA/QC & Project Control Department.

Maintaining of Track Record of all the correspondence from Clients & Suppliers

Project Technical, Vendor Documents Management and Tracking.

Generating Periodic Reports Weekly & Monthly Basis and communicating the same to all the concerned departments.

Input document data into the standard registers ensuring all the information is accurate and up to date.

Ensuring that all the documents are prepared as per the approved procedure before submission to client.

Ensure timely turnaround of documents issued internally or externally & should reach the end user in a controlled manner.

Communicate effectively with engineering staff on the status of drawings

Ensuring the proper tracking of all the site drawings and other documents.

Daily Updating of Document Control and Various Other Registers.

Maintaining a tracking facility to enable documents to be updated easily.

Responsible for maintaining hard copy information.

Provide advice on procedures of issue and methods in accessing the system.

Ensure that controlled copies of latest approved documents and drawings are made available to the appropriate staff & subcontractors as applicable.

Make sure that the documents and drawings are under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project.

Previous Employer

Organization : JGC Gulf International Co. Ltd., Saudi Arabia

Designation : Document Controller Engineering Department (Piping)

Duration : May. 2010 to Feb. 2012

Projects

Tatweer Petroleum New Tank Batteries Project

Tatweer Petroleum Well Manifold Project

Client : Tatweer Petroleum

Location : Kingdom of Bahrain

Compressor Station (CS-9) Project

Client : Banagas

Location : South of Awali, Bahrain

CO2 Recovery Plant Project

Client : Yateem Oxygen

Location : Inside BAPCO Refinery to fence of Yateem Oxygen CO, Bahrain

Khafji Joint Operations,

Client : Aramco Gulf Operation & Kuwait Oil Company

Location : Al-Khafji, Saudi Arabia

SASREF SCOT & SWS4 Project

Client : Saudi Aramco Shell Refinery

Location : Jubail, Saudi Arabia

Recover Process Condensate Project

Client : BAPCO

Location : Awali, Bahrain

Job Responsibilities:

Preparation of Document Control Procedure, Document Numbering System & other Documentation related engineering procedures in coordination with PMT dept.

Ensure that all internally prepared drawings are logged in to the document control system and that all issues are properly logged with appropriate transmittal

Checking of documents before submission to client, as per the approved procedure. Checking of documents before submission to client, as per the approved procedure.

Manage archival activities for controlled documents.

Consult with document originators or engineering liaison personnel to resolve discrepancies and modify required changes to documents.

Ensure that the vendor drawings, hard copies and electronic messages are properly logged into the document control system

Uploading Vendor Drawings and Other Project Documents in the Document Management System (INDRA).

Vendor Document Updating in Coordination with the Discipline Engineer

Handle the tasks of processing engineering documents

Communicate effectively with engineering staff on the status of drawings

Previous Employer

Organization : ABB Contracting Co. Ltd. Saudi Arabia

Designation : Project Assistant & PIRS Database Controller (Document Controller)

Duration : October 2006 to April 2010

Projects

New Jawatha BSP & Reinforcement of Al-Qarn Substation

Reinforcement of Al-Mazawi Substation in Hassa Area

Reinforcement of South Hofuf Substation in Hasa Area

Client : Saudi Electricity Company

Location : Eastern Province, Saudi Arabia

GCC Interconnection Project – Phase I

Client : Gulf Cooperation Council Interconnection Authority

Location : Eastern Province, Saudi Arabia

Job Responsibilities:

Preparation of Purchase Order Requisition on SAP (Supply Chain)

Coordinating with Site for All Civil, Mechanical & Electrical Red Markup Drawings from Site.

Coordinating with Design Team for the latest drawings of substation.

Collecting all the test reports for various equipments installed commissioned at site.

Submitting all the test reports to client & getting approval.

Preparation & Submission of Final As-Built Drawings to client.

Preparation of Spare Parts List for Final Inspection by Client

Final Documentation & Dossier Submission

Looking after the Correspondence to the Client & Consultant

Organizational Experience in India

Organization : DECON Design Consultants & Architects India

Designation : Computer Operator (Doc. Controller) Cum System Engg. (Maintenance)

Duration : August.2000 to July 2006

Projects

Various Road, Highway Railway Projects in Madhya Pradesh, Chattisgarh, Jharkhand, Punjab & Maharashtra

Client : State Public Works Departments, Central Railways, NHAI, South Central Railways, Western Coal Fields, South Eastern Central Railways.

Job Responsibilities:

Responsible for supporting in analyzing, organizing and managing document management processes and activities.

Handle the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures

Oversee development and maintenance of computer systems.

Identify departmental needs and make suggestions regarding technical direction.

Set up organization's intranets.

Configure and install computer systems inside the organizations.

Analyze users' needs.

Personal Information

Full Name : Ranish P. Kurian

Nationality : Indian

Religion : Christianity

Educational Qualification : Bachelor of Arts (Economics), Barkattullah University, Bhopal, MP

Technical Qualification : Post-Graduation in Computers, Barkattullah University, Bhopal, MP

Date of Birth : 08-Sept-1979

Place of Birth : Kottayam, Kerala, India

Marital Status : Married

Number of Children : Two

Contact Address in India : Pampadykandathil House, Pothenpuram P.O. Pampady

Kottayam, Kerala, India

Contact Numbers : +966-*********

Email Address : ********@*****.***

Driving License : Saudi, UAE, India

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