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Executive Assistant Office

Chennai, Tamil Nadu, India
February 28, 2020

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Plot # *, Door #*,

Vallal Yousuf Nagar

Selaiyur Post,


Chennai – 600 073. : +91-960**-*****

Email :

Summary :

Accomplished executive assistant offering 12+years of administrative experience reporting to a Managing Director and other Top executives.

Prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

Proficient user of MS Office (Word, Excel, PowerPoint) Type 100 WPM. Professional Experience:

a) Axles India Limited, Sriperumbadur

Executive Assistant to Managing Director – Sep 2017 to Jan 2020 (2.4 yrs) Provide administrative and business support to the Managing Director of largest manufacturing firm and support other members of the executive management team. Maintain CEO’s calendar -- plan and schedule meetings, Teleconferences and Travel. Responsible:

Coordinating the MD's schedule, including general scheduling, setting up travel, meetings and other appointments. In addition to making appointments, involves ensuring there are no scheduling conflicts and making sure the MD and other executives know where they need to be & when.

Sets up meetings and appointments ensure meeting areas are prepared. Ensures all meeting materials are ready in a timely manner.

Attends meetings, takes notes and drafts the meeting minutes for communication to the attendees

Schedules appointments, arrange travel and prepares the necessary documentation to ensure MD’s have all necessary information when traveling. PROFILE

Prepares presentations and reports as requested to include PowerPoint, Excel and Word documents.

Welcomes others including customers, vendors, and board members by greeting them in person or on the phone, taking messages, providing general coordination, responding to questions and directing callers to appropriate person, as necessary.

Prepares expense reports and ensures they are accurate and submitted in a timely manner.

Cooperates and coordinates with other administrative assistants to ensure office support is available when away from the office.

Making Travel Arrangement for both Domestic & Overseas visit for all employees.

Checking & processing of vendors bills/ Travel Agent bills & send to Finance, as required.

Maintain & Monitor Office Stationeries and negotiate terms with suppliers to ensure the most cost-effective orders.

Managing MD’s personal driver’s daily schedule in line with MD’s daily requirements. b) Yazaki India Pvt Ltd, Maraimalai Nagar

Executive Assistant to CEO - Dec 2016 to Aug 2017 (8 months)

Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel.

Responsible for organising of internal and external meetings of the CEO’s ensuring all necessary requirements are made.

Provide executive and administrative support to CEO.

Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.

Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk ins, ensuring correct department distribution

Prepare Global Benchmarking Report & Circulate to all Department Heads c) Rane Group, Chennai

Executive Assistant to CEO – Oct 2008 to May 2016 (7.5 Yrs)

Receive and attend calls, take message and respond to queries, as relevant.

Coordinate with Plant/Functional Head/Dept Heads and others to ensure timely participation in meetings and conference.

Make necessary Travel arrangement including flight bookings, accommodation

Maintain an accurate fillings system for records, correspondence and other materials, as appropriate

Prepare correspondence reports and materials for publication and presentation using office tools, including databases, spreadsheets, graphics in powerpoint, as appropriate.

Prepare and maintain expenses reports, expense reimbursement details as per stipulate level and timelines.

d) RPG Group of Spencer’s, Chennai

Training Coordinator to GM – Dec 2006 to Sep 2008

Create a Training schedule that includes all areas of practice, including commercial.

Prepare Presentation for Training Department

Organize Training Sessions for employees

Order Training supplies and Materials to enhance instruction program

Circulate Training MIS to all Departments in a timely manner Academic Qualifications

2002 – 2004 Madras University

M.Sc Information Technology

1999 – 2002 Madras University

B.Sc Chemistry

Personal Details:

Date of Birth : 01


June 1982

Marital Status : Married.

I hereby declare that the information furnished above is true to the best of my knowledge & I assure you that if am selected, I will work sincerely to get your entire satisfaction.

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