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Exec.Secretary/Admin

Location:
Qibla, Kuwait City, Kuwait
Salary:
KD 500/-
Posted:
February 28, 2020

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Resume:

Kristy Rinu

Kuwait

Mob: ********

Email:adb1gy@r.postjobfree.com

Visa Status : # 18 (Transferable)

OBJECTIVE

To seek a challenging and responsible position in a corporate environment, where I can utilize my skills and commitment forthe betterment of the organization along with my professoinal growth.

EDUCATIONAL QUALIFICATIONS

Academic » Graduation in Science (BSc.) from M.G University, India. (1995 – 1998)

» P.D.C from M.G University,India.(1993 – 1995)

Computer » DTP (Govt. Course). (2001)

» P.G Diploma in Computer Applications.(1999-2000)

» Computer A’ Level Course Completed. (2000)

Additional Course » Diploma in Secretarial Management (2005-2006)

PROFESSIONAL HISTORY (Total 13+ Years’ Experience)

SIMAC INT’L FOR GEN. BLDG CONST. HR & ADMIN INCHARGE CUM DOCUMENT-

CONTROL

(2 years)FROM AUGUST 2017 to TILL DATE

Job Profile:

Reporting to Managing Director and making discussion on urgent matters.

Giving clerical support to General Manager, managing his personnel diary, appointments, travel and hotel bookings.

Take care of all responsibilities related to HR function, including recruitments, staff approvals, residency related matters, and coordinating with Head Office for the completion of staff related matters.

Preparation of monthly payroll, leave approvals & leave calculations.

File management for each employee (soft & hard copies).

General administration duties including memo/circular preparations, purchase of office requirements including office stationary and beverages needs & managing all office equipment.

Employee transport arrangements and Company vehicles management.

Document control for office and Project.

Providing training to other staff as and when required.

Log management for all office related works.

Dealing with courier services for in/out documents dispatch.

WAEL AL NUSIF GROUP SECRETARY CUM PURCHASE ASST.

FROM JUNE 2013 to AUGUST 2017

Job Profile:

Coordinate all administrative and business functions and make sure that they are properly done without delay.

Maintains executive’s appointment schedule by planning and arranging meetings, conferences & teleconferences.

Arrangements for Manager’s business trips, including Visa procedures, Hotel & Travel bookings.

Welcomes guests and customers by greeting them, in person or by telephone, answering or directing inquiries.

Local & International Correspondence with Customers & Suppliers.

Filing and File arrangements.

Log updating for all works.

Preparing Enquiries, Quotation & Invoices.

Requesting Quotations from different Suppliers, comparing the prices, placing orders, follow-ups.

Collecting quotations from different Shipping companies, comparing rates, arranging the shipments & follow up the consignments.

Net browsing for new products and Suppliers.

Online business updating.

Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.

Preparing internal memos, approval letters and requisition.

Preparing Charts, Posters & stickers for business promotion.

Prepare and arrange office supplies and staff requirements.

Handling Office machines like Photocopier, Scanner, Fax machine & Electronic Typewriter.

MOGAHWI STATIONERY & OFFICE EQPT. SECRETARY CUM PURCHASE ASST.

(1.5 years) FROM JAN 2012 to MAY 2013

Job Profile:

Local & International Correspondence.

Filing and File arrangements.

Log updating for all works.

Preparing Purchase Orders, Enquiries, Quotation & Invoices.

Comparing prices & Placing Orders.

Keeping & updating Manual Registers for all office related activities.

Bank dealings for Supplier Payments.

Tracking Shipments, informing clearing agent & arranging documents for releasing.

Preparing Goods Arrival Advice & related documents for Stores.

Making insurance for Orders.

Net browsing for new products and information.

Online Airline & Hotel booking for managers.

Online business updating.

Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.

Handling Office machines like Photocopier, Scanner, Fax machine & Electronic Typewriter.

AL ESSA CONSTRUCTION CO. OFFICE SECRETARY

(1 Year) FROM OCT 2010 to OCT 2011

Job Profile:

Filing and File arrangements.

Office Correspondence.

Log Management in MS Excel for incoming and outgoing letters.

Preparation of Transmittals for Checklist, Shop Drawings, Sub Contractors approval, submittals and updating of the logs.

Follow-up Sub Contractors.

Keeping register for staff attendance and Time sheet preparation.

Preparation of Daily and Monthly reports.

Managing documents related to Consultant Office (Incoming & Out going).

Assist Managers and other top staff.

EASY ACCESS TRADING, SAFAT, KUWAIT SECRETARY/ADMIN ASSISTANT

(3.8 Years) FROM 2006 NOV to JULY 2010

Job Profile:

Attending phone calls and follow up enquiries from various departments.

Guest Relation Duties.

Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.

Processing all outgoing communication in the form of emails, letters and other form of communication.

Answering phones, providing information and processing messages for the manager.

Scheduling appointments, meetings and personal appearances by the manager.

Filing and File arrangements.

Office Correspondence.

Give training and support for new staff.

Handling Xerox and Scanner machines.

Order office supplies to ensure proper inventory.

Petty Cash Management.

MARK BRIK CO., SHERQ, KUWAIT EXECUTIVE SECRETARY

(3 Months-Leave Vacancy)FROM 2006 AUG to 2006 OCT

Job Profile:

Filing of all forms and maintains all records

Office Correspondence.

Give training and support for new staff.

Hotel Booking & Travel Arrangements for Managers.

Guest Relation Duties.

Prepare letters,labels,envelopes,documents,reports etc

Attending phone calls and follow up enquiries from various departments.

Order office supplies to ensure proper inventory.

Checking and sending Emails.

Sending and receiving Fax.

Scheduling appointments, meetings and personal appearances by the manager.

AVG GROUP, KOCHI, INDIA SECRETARY

(1 Year)FROM 2004 MAR to 2005 APRIL

Job Profile:

Attending phone calls and follow up enquiries from various departments.

Reception Duties.

Checking and sending Emails.

Sending and receiving Fax.

Filing and File arrangements.

Handling Xerox machine.

PROFESSIONAL SKILLS

ERP knowledge in Enfinity On Cloud.

Excellent communication and interpersonal skills.

Excellent knowledge of latest versions of MS Office (Word, Excel & PowerPoint)

Outlook, Internet, E-Mail, Scanner, Fax Machine and Xerox Machine.

Sincere, dynamic and hard-working.

Dedicated and Self-Motivated.

Ability to interact with all kinds of people.

Ability to work under pressure confidently and utmost sincerity towards work with an attitude of thorough professionalism.

PERSONAL PROFILE

Age & Date of Birth : 41 yrs, 03-02-1978

Nationality : Indian

Marital Status : Married

Gender : Female

OTHER DETAILS

Civil ID No. : 278*********

Date of Expiry : 20-08-2020

Passport No : M 4249624

Date of Issue : 25-12-2014

Date of Expiry : 24-12-2024

Place of Issue : Kuwait

Languages Known : English, Malayalam, Hindi & Little Arabic.

Typing Speed : 60 WPM (60 Words per minute)

REFERENCE

Available upon request.

KRISTY RINU



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