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Office Personal Assistant/Executive Assistant

Location:
Pretoria, Gauteng, South Africa
Posted:
February 28, 2020

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Resume:

Curriculum Vitae of Rhonda James

PERSONAL DETAILS

Name: Rhonda James

Date of Birth: 14 August 1984

Contact Number: +27-76-654-****

E-mail Address: adb1gk@r.postjobfree.com

EDUCATION:

SECONDARY EDUCATION:

O’ Level - Queen Elizabeth High School,

Harare, Zimbabwe – 2000

CERTIFICATES OBTAINED

• Law Society of South Africa - Legal

Practice Management – 2018

• Labournet – Policies, Procedures,

Rules & Regulations

• Labour Smart – Managing day to day

HR

• SARIPA Programme in Insolvency

Law and Practice: - February 2016 –

November 2016 – Result Pass with

Distinction

Current Studies:

Bachelor of Commerce in Management -

Year 1

Subjects: Business Management 1

Financial Accounting 1

Economics

Analytical Techniques

Commercial Law

Human Resources Management 1

WORKING EXPERIENCE:

Vezi & De Beer Inc Pretoria - July 2015 to date

TITLE: HR & SYSTEM

ADMINISTRATOR

• To maintaining and monitoring

performance through internal

departmental reports;

General:

1. Handling of office and vehicle keys;

2. Vehicle and office insurance;

• Providing director with summary on

turnaround time and work flow;

• To arranging monthly Head of

Department meetings, collating stats;

• Taking minutes of department meetings.

• Maintaining / Monitoring and

Developing internal accounting system.

• Daily attendance registers and notifying

Director of all absentee and late coming;

• Monitoring the late coming and getting

reasons as to why late;

• Monitoring if people are leaving early and

the reasoning to why;

• Staff leave applications and personal files;

(PAYROLL / Pastel)

• Ensuring staff adhere to office rules and

regulations;

• Dealing employment agencies and sourcing

CV’s for new staff members required;

• Setting up personal files and letter of

appointments / contracts for new staff

members;

• Monitoring staff members probation period

• Ensuring new staff members are set up with

PC’s and phone’s;

• Attending to all staff queries;

• Management of admin staff;

• Issuing of verbal and written warnings;

• Office Admin i.e. attending to IT related

• Training staff in respect of programs used

by the firm

OFFICE ADMINISTRATION

Post / docex:

• Receive and sort all office post as well as

allocating the post to the respective

individual / departments;

• Receiving of security documents, ensuring

same gets captured on list, then scanning,

saving same and handing out to relevant

people;

• Ensuring all daily outgoing post is

completed and delivered to the Post Office

3. Atending to quotes for repairs when

necessary;

4. Monitoring lease agreements; (telephone

systems / Steiner, Dawn Wing, Docex)

5. Dealing with office certificate

renewals; (BEE, Law Society, Tax

clearance, professional indemnity etc.)

TITLE: PERSONAL ASSISTANT TO

DIRECTOR & DEPARTMENT ADMIN

MANAGER

• Billing: preparing full billing and costing for

clients in terms of SLA, private clients and

drafting bills of costs;

• To updating client systems, uploading

documents and preparing billing as per SLA

requirements;

• Following up overdue payments from

clients;

• Attending to rejected and escalated invoices;

• Maintaining department billing schedule;

• Drafting routine affidavits, notices

applications;

• Collating (and copying) of annexures for

affidavits and other documents;

• Maintaining court, counsel and own records

including but not limited to

• preparing counsel brief, and payment of

counsel invoices;

• Opening new files system, organization of

file management, including closing files;

• Archiving and ensuring all files are

electronically filed;

• Providing assistance to attorneys in other

departments where required.

• Managing and maintaining correspondent

work portfolio.

• Managing and maintaining Evictions

portfolio i.e drafting applications, arranging

service, ensuring matters are enrolled,

briefing counsel, billing etc.

• General admin of department including but

not limited to ensuring systems updated,

managing candidate attorneys, absenteeism

/ sick / leave.

• General office duties i.e.:

• drafting communication /correspondence

• (Dictation / copy typing)

Metro file:

1. Daily metro file requests; (List to be given

to staff members)

2. Daily Metro files received;

3. Daily metro file queries;

4. Attending to assist people locate files;

General office maintenance:

1. Ensuring office is stocked with all relevant

materials (eg. Cleaning equipment /

groceries) for the maintenance of the

office;

2. Ensuring office buildings are neat and tidy;

3. Ensuring office noise levels are kept to a

minimum

• preparing papers for meetings,

• amending and re-formatting where

necessary

• Client reporting i.e., preparing monthly

matrix report for submission.

• Diary management

• Sending faxes

• Photocopying of various documents;

• Arranging venues for consultations;

• Liaising with clients telephonically;

• Scanning of documents to dispatch with e-

mails;

• Organizing travel arrangements, bookings

and confirmation of reservation, flights,

hotels etc.

Tim Du Toit & Kie (Johannesburg)

August 2014 – June 2015 Title: Litigation Secretary Managing Motor Finance Corporation Portfolio

• Preparing Summons and Particulars of Claim

Drafting Writs/ Warrants of Execution

• Drafting Summary Judgment

Applications

• Liaising with Sheriffs, ensuring

documents are delivered to the

sheriff and following up on

returns of service;

• Preparing monthly reports to client;

• Reporting on the MFC Web

based programme.

Managing ABSA Support and

Recoveries portfolio:

• Drafting Letters of demand

• Drafting summons and putting

together of annexures;

• Obtaining judgment; o Tracing

debtors

• Liasing with client

• Preparing monthly reports to

client;

• Reporting on the ABSA web

based programme;

Drafting routine affidavits,

notices applications;

Collating (and copying) of

annexures for affidavits and

other documents;

Requisition cheques / electronic

transfers for payments of agents

/ service providers etc;

Arranging for deposit of cheques

(payments) into agent’s bank

accounts;

Arranging for services on High

Court, Magistrates Court, Master

etc;

Assisting with preparing of High

Court litigation papers as well as

paginating and indexing of such

papers;

Maintaining court, counsel and

own records;

Opening new files on litigation

computer system;

Large volumes of dictation, work

General office duties i.e.:

Sending faxes (manually /

electronically)

ADHOC:

Billing files, including preparing

full billing and costing;

Following up overdue payments

from clients;

Typing / editing of documents,

faxes, letters (dictation and copy-

typing);

Photocopying of various

documents; Arranging venues

for consultations;

Liaising with clients

telephonically;

Scanning of documents to

dispatch with e-mails;

Typing of correspondence;

Making travel arrangements i.e.

book air tickets, rented vehicles,

hotel bookings and claim

refunds

Cassim Incorporated:

July 2009 – June 2010 - Title: Litigation Secretary

• Dictaphone typing

• Attending to new instructions – opening

files on database and acknowledging receipt

of instructions from client;

• Drafting Notice of Motion and Founding

Affidavit in respect of Liquidation

Applications, Sequestration Applications

etc;

• Ensuring applications are in order, i.e.

advertising, instructing the sheriff’s

• Attending court -Indexing and pagination of

court files, filing notices

• Drafting of all documentation relating to

voluntary surrender i.e. statement of affairs,

founding affidavits, Form 9 Notice etc.

• Drafting of Summons, Notices, Pleadings,

in the Magistrate and High Court;

• Compiling of trial list;

• Diarizing and filing, managing all the files;

• Running all the SA Homeloans and

Nedbank Foreclosure matters

• Liaising with Sheriffs, ensuring documents

are delivered to the sheriff and following up

on returns of service;

• Preparing matrix reports to client;

• Liaising and briefing Advocate/ Barrister –

ensuring briefs are in order, indexed and

paginated, delivering documents requested

to Advocate.

• Liaising with clients and attending to all

client queries - requesting information,

status quo of matters.

• Drafting accounts / fee notes, debiting fees,

journal entries, making electronic payments

COMPUTER LITERACY :

Microsoft office

Legal Accounting Packages e.g.

Lexpro

Legal Suite

Ghost Practice

REFERENCE:

MRS ZAINAB TABASSO

Written Reference

E-mail: adb1gk@r.postjobfree.com

MS RONAH MOROBANE

DIRECTOR RAMBEVHA MOROBANE

ATTORNEYS PRETORIA

adb1gk@r.postjobfree.com

TEL: +27-012-***-****

MR ZAHEER CASSIM

DIRECTOR CASSIM

INCORPORATED PRETORIA

TEL: +27-012-***-****

Cell: +27-082-***-****

E-mail: adb1gk@r.postjobfree.com



Contact this candidate