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Document Controller/ Secretary

Location:
New Aslata, Al Rayyan Municipality, Qatar
Salary:
7000/ Month
Posted:
February 29, 2020

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Resume:

Curriculum Vitae

Page * of *

S. Sivakumar Nair

Email: adb13g@r.postjobfree.com

Phone: +974-***-*****

Objective

A Procurement officer, Administrator, Executive Secretary, Senior Document Controller where I can utilize and maximize my knowledge in construction materials, secretarial, self-correspondence skills, office management, good public relations, project submittals documentation procedures, ERP Microsoft dynamics user, speed typing and MS office skills.

Employment History

More than (+20 yrs.) twenty years working experience in gulf and extensive exposure in office management and administrative functions in various projects of Joannou and Paraskevaides Overseas Ltd., and Archirodon Construction Overseas Ltd. Saudi Arabia, Hard Precast Building Systems Dubai and Ramaco Trading and Contracting Co. Qatar as Administrator, Recruiter, Lead Document Controller/ Executive Secretary and Technical documentation and ISO documentation specialist, Lusail construction documentation procedures(enabling works package) and UDC Pearl Qatar construction documents knowledge from the scratch of the project until final handover of the project, ERP user for civil construction material request and approver and Strong negotiating and selling skills. Thorough knowledge in operation with Microsoft Word,

& Microsoft Excel. Good communication skills, can work long hours and ability to work with multi-cultural environment.

Experience

Since Sept. 2018

Temalco Contracting & Trading Co. W.L.L., Qatar

Procurement Officer

Working as a procurement officer for infrastructure projects (ie. SRRR Frameworks and TSE projects)

Good knowledge of infrastructure, MEP & Civil building materials, Consumables and its suppliers/ subcontractors

Sending & Receiving Request for Quotations as per the BOQ from the QS Dept.

Follow-up with the suppliers/ subcontractors for submitting their quotations on time

Price negotiation with the suppliers/ subcontractors.

Making comparison sheet for competitive suppliers and issuing LPO.

Responsible for making, reviewing and submitting Tender Documents to Ashghal / Kahramaa

Curriculum Vitae

Page 2 of 4

S. Sivakumar Nair

Email: adb13g@r.postjobfree.com

Phone: +974-***-*****

Aug 2017 to Sep 2018

Rockford Trading & Contracting W.L.L, Qatar

Business Development Manager

Build good working relationships

Understand the needs of business customers

Research the market and related products

Present the product or service favourably and in a structured professional way face-to- face.

Listen to customer requirements and present appropriately to make a sale

Maintain and develop relationships with existing customers in person and via telephone calls and emails

Negotiate the terms of an agreement and close sales

Gather market and customer information

Challenge any objections with a view to getting the customer to buy

Liaise with suppliers to check the progress of existing orders May 2010 to Aug 2017 (7 yrs. 3 mos.)

Ramaco Trading & Contracting W.L.L, Qatar

Executive Secretary to Engineering Dept.

(Civil, Mechanical, Electrical & Design Dept.)

Assist project managers in all administration functions and processes Duties and responsibilities.

Ensuring that projects are run in compliance with the Organization’s requirements

Establishing and maintaining the project documentation library.

Set goals, provide motivation, and thoroughly support your project team members

Project and Legal documents, records, and reports are accurate, complete, prepared and filed in a timely manner.

Handling petty cash related invoices.

Supervising the work of office juniors and assigning work for them.

Preparation of Material Submittals/ Company Prequalification Docs. of Civil, Mechanical, Electrical and Interior Design and obtain approvals of suppliers from the Client/ Consultants.

Assist dept. heads for the preparation of ISO audit documentations.

Assisting dept. heads for purchase requisitions for construction materials in ERP for civil, interior, aluminium and carpentry and projects consumables and tools. Oct 2006 to Dec 2009 (3 yrs. 3 mos)

Hard Precast Building Systems L.L.C – Dubai, U.A.E

(Al Shafar Group of Companies)

Technical Administrator/ Production Document Controller

Secretary in Production dept, responsible for making production report – daily, weekly monthly and drawing status of precast elements, preparing monthly project delivery reports, casting status of each projects, monthly consumption of concrete, materials Curriculum Vitae

Page 3 of 4

S. Sivakumar Nair

Email: adb13g@r.postjobfree.com

Phone: +974-***-*****

stocks and issuing memos, faxes and supporting administration for the recruitment of new employees and factory administration duties.

July 2003 to 2006 May (2 yrs. 10 mos)

Saudi Archirodon Ltd, Jeddah- Saudi Arabia

Secretary to Projects Director

Shoaiba Power Plant of Saudi Electricity Company,

Consultant -Parsons Brinckerhoff and Kuljian Corporation

Preparation of Material Submittals/ Company Prequalification Docs. of Civil, Mechanical, Electrical and Interior Design and obtain approvals of suppliers from the Client/ Consultants.

Preparing various letters/ transmittals, facsimiles, e-mails, memos, progress reports and minutes of meetings; update weekly progress reports, method statements, and maintaining filing system for all correspondence of whole project.

To ensure that all the important commercial and construction related documents must pass through Projects Director for his review, comments and circulate to concern dept. heads.

Assigned to work as a secretary of PM- Global Maintenance Project

(SRO) Saudi Railways Organisation, Project comprises of:

- Responsible for all activities in office administration, such as preparing letter to client, updating the equipment list which is available at site & preparing purchase orders, letter of intent, order confirmation, procuring of materials from overseas as per the project specification, coordinating with the customs clearance agent etc.

Assigned to work as secretary to PM in Flue-gas desulfurization project

(Jeddah – Consultant- Electrowatt)

March 1997 – June 2003 (6 yrs, 3 mos.)

Project Administrator / Secretary/ Document Controller/ Site Costing Clerk Joannou & Paraskevaides (J&P), Saudi Arabia

1) Prince Sultan Airbase-Airbase Facilities Project, Al-kharj Consultant: British Aerospace

2) Haradh Bachelor Camp for Haradh Gas Plant (Saudi Aramco), Haradh, Saudi Arabia.

3) AAA Mother Villa Project, Jeddah Beach Complex, North Obhur 4) King Fahd Airbase, Consultant: British Aerospace 5) King Khalid Airbase, Khamis Mushayat,

Consultant: British Aerospace.

- Assigned to work as a costing clerk, preparing the daily production report and monthly production report, material issuing report of Steel Yard and Batching Plant. Curriculum Vitae

Page 4 of 4

S. Sivakumar Nair

Email: adb13g@r.postjobfree.com

Phone: +974-***-*****

- Construction for Haradh Camp Projects of Saudi Aramco in Haradh. Handling document control system and other project correspondence at Haradh Job site.

- Submission of project drawings to Saudi Aramco and maintain the log/ status report of approvals/ rejected/ revise and resubmit of IFC, Shop drawings and As-built drawings and forward to Design Manager.

- Worked under the direct supervision of the Project Manager/ Area Manager.

- Duties responsibilities include: Handle all the clerical and administrative duties; receive, sort and log of incoming and outgoing documents; preparing various reports and maintain filing systems.

- Type and prepare various letters/ transmittals, facsimiles, progress reports and minutes of meetings; update and distribute weekly construction meeting agenda. Preparing, transmitting faxes to various places. Responsible for issuing materials to camp (residing over 700 people).

Feb. 1996 to Feb, 1997 Manager - Triva Rubber Industries, India Managing the production, procuring raw materials for Hawai sheet production and marketing the products in highly competitive market

Education - BBA Marketing (EIILM University)

-Pre-degree Kerala University

-Desk top publishing/MS Office (Kerala University)

-Attend BSI ISO 9001-2008 course for Quality Management Systems

Date of Birth, Passport Number, Nationality, Communication Skills & Visa Status

15 January 1972

N 1827630

Indian

Communication Skills:-

-English- Read, Write & Speak (excellent)

-Arabic- (Speak- beginner)

-Malayalam (mother tongue)

-Hindi -Read, Write & Speak (very good)

-Tamil- Speak (Good)

Possessing Qatar Driving License

Current Visa Status: Transferable Visa with NOC



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