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Document Control Manager

Location:
Rawdat Al Khail, Qatar
Salary:
8,000 QR above
Posted:
February 27, 2020

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Apple Mae R. Lao

DOCUMENT CONTROL

Instructions:

Currently a Document Control Specialist for Inner Doha Resewerage Implementation Strategy (IDRIS) team, 11 years’ experience working within construction industry. I have been involved in a fast-paced environment and challenged with the task of maintaining an efficient document control system. I am responsible for the proper documentation of all incoming & outgoing documents being up to date and at the latest revisions. Coordination for closure of Technical Queries Register and Request for Inspection / Request for Information, document submittal and receipt procedure. Responsible for keeping track of all document correspondences and transactions. Documentation, logging and transmitting document. Maintains and updates all document registers and experience in Administrative Works. Areas of Expertise

Proficient in using Microsoft Word, Excel, PowerPoint

SharePoint

Corresponding Tracking System (CTS)

ACONEX

Relevant Project Experience

IDRIS, Doha Qatar

Client: Public Works Authority

Title: Document Controller

Start/End Dates: November 2015 – present

Scope/Description: This is a Drainage project that provides vital drainage infrastructure for the southern part of Doha. This will be including major deep tunnel sewer and advanced sewage treatment works. The Programme will provide a long-term wastewater treatment solution to serve the needs of Doha, Al Wakra and Messaieed. Responsibilities: My responsibilities as document control specialist to maintain the accuracy of projects document control systems ACONEX, SharePoint & Correspondence Tracking System (CTS). Responsible for Lateral Interceptor Sewer Project (LIS-01, LIS-02 & LIS-03 Contracts and IDRIS Programme - PMC & Generals) received documents, reports, and correspondence and for maintaining documentation. Reviewing documents from Contractors Submittals, Correspondences, Monthly Reports, Minutes of Meeting, Daily & Weekly Reports, Site Inspection Report (SIR), Material Inspection Report (MIR), Site Observation Report (SOR), Request for Information (RFI) and Work Inspection Report (WIR). Logging and transmitting document through the use of Aconex system. To generate outstanding Correspondence Report to PMC staff through Aconex Dashboard on daily basis. Weekly distribution of non-objected and completed documents to the Client. Coordinating to the Client, PMC, Supervision Consultant and Contractor.

Support to the commercial team for the terminated contracts for final account and handover documents to the Client. Responsible for the EDUCATION/QUALIFICATIONS

Bachelor of Science Major in

Banking and Finance, Medina

College, Ozamis City Philippines,

2002-2006

LANGUAGES

English Good

Tagalog mother tongue

OTHER

Length of service in the

profession: 11 years

Year joined Jacobs: 2011

IDRIS, Doha Qatar

Nationality Philippines

Contact # 974-********

Email Add: adb0l8@r.postjobfree.com

Apple Mae R. Lao

DOCUMENT CONTROL

2

Doha South Terminal Pumping Station and Regional Odour Control System (TPS / OCS) document, it includes the Tender Evaluation process and Technical Tender Evaluation process for submission to the Client. Responsible of the routing and ensuring the flow of documents to the appropriate Project Managers for preparation, processing and filling of documents. Assisting the tender documentation process of FRP’s. Administrative responsibilities associated with the project. LUSAIL, Doha Qatar

Client: Qatari Diar

Consultant: Halcrow

Title: Document Controller

Start/End Dates: June 2011 – October 2015

Scope/Description: This is a multi-billion project with an estimated budget of approximately 2 Billion Qatar Riyal. Consists of different packages ranging from construction of roads, bridges and other infrastructures, Lusail Development will be a forefront of the ever-changing facet of the North of Doha. Responsibilities: Responsible to maintain all documents of the project through the use of electronic register and Aconex. Responsible of the routing and ensuring the flow of documents to the appropriate Project Managers for preparation, processing and filling. Logging and transmitting document through the use of Aconex. Updating the incoming and outgoing register. Preparing, formatting and procedure of all outgoing correspondence, minutes of meeting, report and other submissions. Assisting technical manager on preparation of the monthly report, receiving, counter checking, and distribution of the documents to the assign engineer’s. Keep track of all types of submittal for approval. Received and distribute all engineering subcontractor’s Drawings, Specifications, Technical, Request for Inspection (RFI), Method Statement, Material Submittal, Administrative and reference document as per agreed in distribution matrix. Ensures that e-document identical to the original document (Hardcopy – Master copy). Provides and support the Engineers and SRE with incoming and outgoing correspondence. File the documents in a way for easy retrieval and tracing. Preparing monthly summary for all the staff for invoice to be submitted to the client. Responsible for arranging new joiner’s and leaver’s farewell party. Checking of Timesheet of the staff before the signature of Project manager. Maintain and update staff leave schedule and submit to the client. To perform other duties as required manage daily activities in timely manner. LUSAIL, Doha Qatar

Client: Qatari Diar

Contractor: Sinohydro

Title: Document Controller

Start/End Dates: Nov 2008 – June 2011

Scope/Description: This is a multi-billion project with an estimated budget of approximately 2 Billion Qatar Riyal. Consists of different packages ranging from construction of roads, bridges and other infrastructures, Lusail Development will be a forefront of the ever-changing facet of the North of Doha. Responsibilities:

Chiefly responsible for the document control management for all data both soft copy and hard copy received form the Client, Management and Consultant to ensure easy and quick retrieval of documents/information. Responsible of preparing, formatting and procedure of all outgoing documents for the management team. Maintaining document registers information received from the clients report for approval or without comments. Coordinating with design managers for monthly progress report and other report and ensuring timely preparation and submissions. Manage the workflow of the documents and folders and maintain database, keep tract for all types of submittal for approval. To keep track outgoing / incoming documents by records/filling the hard copy and softcopy. Performs other administrative responsibilities associated with the project.



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