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Executive Assistant, Operations

Location:
Mountain View, CA
Posted:
December 04, 2019

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Resume:

SUMMARY

• Proven ability to engage others, develop and maintain relationships, and be of service for the greater mission

• Genuine interest in people, business development and solving complex problems

• Develop and maintain team relationships with professionalism, integrity and confidentiality

• Advanced proficiency in Apple, Microsoft, Google Office, Outlook, Slack, Hangouts, Skype, Zoom, Concur

• Spelling, proofreading, grammar, and task prioritization master

• Track record of asking questions and pursuing the answers necessary to solve problems, with composure, effective people skills, and precise oral and written communication skills

• Astute attention to detail, aesthetics, atmosphere, and workspace organization

• 20 years assisting and interacting with C-level executives, and also entry-level team members

• Excel when working professionally and effectively as a team, as well as independently

• Thrive in a fast-paced and multi-tasking environment using resources and creativity

• Ability to use intuition and wisdom to anticipate needs of coworkers and senior management

• Applying a “Get it done efficiently” attitude where no task is too big or too small PROFESSIONAL EXPERIENCE

BUSINESS DEVELOPMENT CONSULTANT, INFINITE, SELF EMPLOYED (JAN 2019-PRESENT)

• Utilizing business principles to create programs, build relationships, and grow revenue for entrepreneurs

• Research and create presentations for public speaking gigs to promote business

• Networking and 1-1 meetings to be visible and stay current on technology sector

• Goal is to be the ultimate professional in project planning, customer service and public relations GENERAL MANAGER, INTENTIO LLC (JUN 2015 - JAN 2019)

• Managed calendaring for team of 7 - being proactive with scheduling, rescheduling, confirmations and notes

• Research and create presentations for internal team and for prospective clients, plus public speaking

• Startup Environment - Initiate, organize and consistently drive product development and other business develop- ment projects

• Promoted 3 times in 1 year due to ability to step up to any challenge

• Manage and negotiate advertising contracts and oversee design of marketing materials with astute attention to detail

• Self-starter; Initiated mission and core values, market research, competitive analysis, project management

• Developed company-wide systems and processes

• “Right-hand” relationship with CEO - ability to maintain private conversations with confidentiality

• Highly responsive and reliable - Responsive to CEO’s needs while liaising customer and staff needs

• Financial analysis, budgeting and cost management to achieve 50% profit margin

• Provide reports for investors and host regular meetings for updates/feedback

• Meeting coordination - creating agenda beforehand and managing any issues and priorities during meeting

• Took sales close rate from ZERO to 88% by creating Sales Training Manuals and training staff

• Represented business and brand externally, including responding to inquiries

• Provide staff leadership, adjusting approach for different personality types, and with a high level of emotional in- telligence

• Research, procure and set up new customer and business operations systems, including CRM procurement, transi- tion, and maintenance

• Organized all company events from idea to completion for 18 vendors/300 guests - procure vendors, create customer experience, execute project management, public relations & team communication

• Facility operations and vendor relationship management, reducing monthly costs Tara M. Marple

Executive Assistant Silicon Valley

650-***-**** adazyg@r.postjobfree.com

OPERATIONS MANAGER, SIP NUTRITION, SELF EMPLOYED (JUN 2013 - JUN 2015)

• Creation of original opening strategy, equipment purchase and café setup to CEOs satisfaction

• Relationship networking and serving C-level executives and investors

• Assist CEO of parent company in executing projects on or before deadline

• Employee hiring, training, management, scheduling, team meetings, public relations

• All business development and vendor relationship tasks

• Procure vendors and negotiate pricing to achieve 300% profit margins HEALTH COACH & BUSINESS CONSULTANT, SELF EMPLOYED FULL TIME (JUL 2004 - JUN 2015)

• While pursuing degree and raising a child

EXECUTIVE ASSISTANT TO CEO, CALIFORNIA CANDY COMPANY (OCT 2001 - NOV 2004)

• Daily scheduling, errands, lead team meetings - filled in for CEO regularly

• Travel arrangements - flights, rentals, full profile and itinerary

• Manage 4 staff members in store and online division

• Assist with business and product development

• Design e-commerce website, manage online sales, inventory, and product shipment EXECUTIVE ASSISTANT, MICROSOFT CORPORATION (MAR 1998 - SEP 2001)

• Report to CFO and Director of Risk Management

• Assist 8 members of Risk Management Department, Plus special projects for Treasury Department

• Arrange meetings on-site and off-site

• Meeting minutes, contracts, insurance policies

• Worked independently while also multi-tasking team member requests EXECUTIVE ASSISTANT/OFFICE MANAGER, SHELDON OF LOS ALTOS (NOV 1995 - JAN 1998)

• Assistant to CEO and COO

• Assist both with all events, weekday and weekend

• Provide excellent customer service to clientele with professionalism and confidentiality

• Managed Production Dept-managed inventory, often exceeded deadlines, excelled in quality control EXECUTIVE ASSISTANT, SHERATON INN (APR 1994 - JAN 1995)

• Assist 9 members of Sales and Catering Team

• Contracts, calendar and conference meeting management

• First point of contact for executive office

EDUCATION

• Thomas Edison University BS Business Management

• Institute for Integrative Nutrition Health Coach Certification

• University of Utah Anatomy and Physiology Studies (1 Yr)

• Maine Photographic College AA Photography (2 Yrs)

• University of Maine at Augusta AA (2 Yrs)

PERSONAL ACCOMPLISHMENTS

• GPA 4.0 & Outstanding Achievement

• Chapter President, Business Networking International, Economic Empowerment Organization

• Nutritionist for US National Women's Rugby Olympic Team

• Mentor, Let Me Run, Non-Profit Organization that teaches elementary boys how to run a 5K

• Mentor, Girls on the Run International, Non-Profit Organization

• 500 Mile Cycling Event across Alaska to benefit AIDS Research

• Multiple Triathlons and Running Races

• “A wonderful, positive person”



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