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Document Controller

Location:
Rawdat Al Khail, Qatar
Posted:
December 05, 2019

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Resume:

Curriculum Vitae Document Control Officer

Resume for Document Controller 1 of 6 15-Oct-19

SHAKER AHMED SHAIKH

AL- Mamoura, Doha, Qatar

Mobile Phone: +974-********

Email: adaz51@r.postjobfree.com

OBJECTIVE

To strive hard and perform my level best in an organization which gives me an opportunity to prove my abilities. I would like to contribute to my maximum capacity to be a renowned professional & create my own identity in this corporate world.

PROFESSIONAL SUMMARY

Over 8 years of experience in document control management and administration of the project. Well versed with Web-based online Information / Electronic Engineering Document Management System like PDMS, PMIS, ACONEX, EDMS, DAMAS, PMWEB & SharePoint DMS. Good working experience and maintain good relations with Consultants, Contractors and sub-Contractors. Excellent interpersonal, communications, organizational and project management skills to determine the requirements and the ability to inspire confidence & trust. Hold a Valid Qatar Driving License.

PROFESSIONAL COURSE AND TRAININGS

Course:

Completed diploma certificate course in Civil Engineering. Completed Microsoft office (MS-Excel, MS-Word, MS-PowerPoint & MS Outlook) course. Completed diploma course in Fire Engineering and Safety Management. Software:

PMIS - Project Management Information System – SharePoint PDMS – Programme Management Delivery System.

Aconex - Document Management System.

PMWEB – Project management web application.

DAMAS – Data Management System for projects.

EDUCATION

Master of Arts (Year -2009) from Dr. B.A.M University, Aurangabad, Maharashtra, India. Bachelor of Arts (Year -2005) from Dr. B.A.M University, Aurangabad, Maharashtra, India. COMPETENCIES

Fast learner. Adapt well to changes and pressures in workplace.

Work effectively with diverse groups of people.

Work under pressure and Committed to deadlines and schedules.

Ambitious and committed to excellence.

Friendly with an upbeat attitude.

Sincere with a high level of Integrity

Curriculum Vitae – Shaker Ahmed – Document Control Officer Resume for Document Controller 2 of 6 15-Oct-19

WORK EXPERIENCE

Company: UrbaCon Trading & Contracting W.L.L. Infraroad Trading & Contracting JV 1. Project: Roads & Infrastructure for Government Residential Division Project in South of Wukair

– Package – 1 (QS036-P01)

2. Project: Roads & Infrastructure in South of Al Meshaf – Package – 03 (QS049-P03) Client: ASHGHAL (Public Works Authority)

Position: Document Controller

Duties & Responsibilities:

Document Control

Handling 2 Project 1) QS036-P01 & 2) QS049-P03

To establish the system for the management and control of documentation generated at Project Level.

Managing and monitoring day-to-day of electronic document management system.

Projects Documents Archiving Administrator, Document Control Overall Responsibilities, Archive the hard copies of the documents according to the policies and procedures of the company in the archive room under relevant Project and contract number.

Educate and train fellow employees to use PDMS, PMIS.

Maintain document register for Project quality documents and records generated

Ensure safety and preservation of all generated files, especially those containing completed records

Monitoring/ tracking of quality documents submitted for approval

Preparation of transmittal’s for documents to be issued to Client

Monitor daily status of specific QC records

Check document submittals for compliance with regard to the format, content, referencing, etc. and advise originators QA/QC Manager of discrepancies or error in a timely manner

Shop Drawing, As-Built Drawing, RFI, Material Approval, Method Statement, Technical Submittal, Submittal Preparation & Uploading in PMIS Soft Ware & Distribution.

Work Inspection Request, Material Inspection request, Test Report, Submittal Preparation & Uploading in PMIS Soft Ware & Distribution.

Project Daily Report, QA/QC Daily Report, Project Weekly Report, Weekly House Keeping Report, HSE Weekly Report, Project Monthly Report, Preparation & Uploading in PMIS Soft Ware & Distribution.

Minutes of Meeting, Kick of Meeting Receiving & Uploading in PMIS & distribution.

Maintaining All Register & Preparing the Submittal for submitting to consultant

Coordinate all Activities related to the Document Controller procedure, including technical document, drawings and commercial documents.

Makes sure that Controlled Copies of Latest Approved documents and drawings are given to the appropriate staff, subcontractor and supplier as applicable

Company: UrbaCon Trading & Contracting W.L.L. (UCC) Infraroad Trading & Contracting JV Project: Design & Construction of Entrance Road & Associated Infrastructure (Including Ramp Connections to Car Park 1 of Qatar Children’s Museum Client: Qatar Museum Authority

Position: Document Controller

Date: October 2017 – to February 2018

Curriculum Vitae – Shaker Ahmed – Document Control Officer Resume for Document Controller 3 of 6 15-Oct-19

Duties & Responsibilities:

Document Control

Establish and maintain an archive-filing system that meets quality standards and requirements for all design and construction documents required for the company’s contractual studies/projects.

Establish electronic system for retrieving all project documents fast and efficient

Manage the central file system for all project documents, including existing and new protocols, Investigator’s brochure, and vendor’s data, issue report etc.

Manage tracking of all engineering and regulatory study documents from sites participating in documentation studies, including developing/maintaining appropriate study-related design trackers.

Ensure all hard and soft copy distribution of controlled documents to focal point.

Maintain documents for transmittal process for project documents.

Follow procedures and update document control procedures when necessary.

Keep track of all documents correspondences and transaction. Maintain and update all document registers.

Monitor and update any changes and modifications to the technical documents. Highlight any deviation to Engineering manager for attention.

Control of issue and receipt of all documents and drawings.

Working as a Prolog and Primavera Contract Management system trainer for newly hire employees and coordinator with client.

Of controlled documents to focal point.

Maintain documents for transmittal process for project documents.

Follow procedures and update document control procedures when necessary.

Keep track of all documents correspondences and transaction. Maintain and update all document registers.

Monitor and update any changes and modifications to the technical documents. Highlight any deviation to Engineering manager for attention.

Control of issue and receipt of all documents and drawings. Company: UrbaCon Trading & Contracting W.L.L. (UCC) Project: Infrastructure Works at Wadi Crossing Between Seef Lusail CP07A1C (Lusail City) Description: Construction of roadway Wadi bridge, the Light Rail Transit (LRT) & Wadi bridge, seawall, and Road QEC-01, and the installation of district cooling and gas networks Position: Document Controller

Date: October 2016 – October 2017

Duties & Responsibilities:

Document Control

Undertake various functions related to document control, document Archiving, document imaging and maintenance of document register for Construction Projects.

Shop Drawing, As-Built Drawing, RFI, Material Approval, Method Statement, Technical Submittal, Submittal Preparation & Uploading in Aconex Soft Ware & Distribution.

Work Inspection Request, Material Inspection request, Test Report, Submittal Preparation & Uploading in Aconex Soft Ware & Distribution.

Project Daily Report, QA/QC Daily Report, Project Weekly Report, Weekly House Keeping Report, HSE Weekly Report, Project Monthly Report, Preparation & Uploading in Aconex Soft Ware & Distribution.

Minutes of Meeting, Kick of Meeting Receiving & Uploading in Aconex & distribution Through Aconex to concern person.

Maintaining All Register & Preparing the Submittal for submitting to consultant

Coordinate all Activities related to the Document Controller procedure, including technical document, drawings and commercial documents.

Curriculum Vitae – Shaker Ahmed – Document Control Officer Resume for Document Controller 4 of 6 15-Oct-19

Makes sure that Controlled Copies of Latest Approved documents and drawings are given to the appropriate staff, subcontractor and supplier as applicable.

Receive

Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.

Record

Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

To maintain the record of all controlled documentation – issue, status and location.

Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, Documents of Civil, Mechanical, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc. Scan

Scan and store the approved shop drawings in the database so that the project team can access.

Keep current hard copies and file supersede version. Distribute

Document distribution by Transmittal System as per Document Distribution Matrix for Hard copy and Electronic Document Transfer.

File / Store

To file all project documents: project wise, date wise, subject wise, sender wise with sequence.

Maintain, record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.

Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.

Issue

Ensure that all documents are issued with the transmittal system.

To maintain accurate record of the receipt and issue of transmittals. Company: UrbaCon Trading & Contracting W.L.L. (UCC) Project: Mall of Qatar (Design & Build)

Description: Mall of Qatar is a Design and Build Project constituting a large and glamorous shopping center situated adjacent to Qatar’s FIFA 2022 World Cup stadium with a dedicated station on Doha’s new metro line with an estimated 20 million customers anticipated to annually visit the mall. Total Area of the Plot is 286,264 m, and the Built-up Area is 429,190 m .

Position: Document Controller

Date: April 2015 – October 2016

Duties & Responsibilities:

Shop Drawing, As-Built Drawing, Design Drawing, RFI, Material Approval, Method Statement, Technical Submittal, Submittal Preparation in Soft Ware PMWEB, DAMAS & Distribution.

Maintaining Issued for Construction (IFC) Drawing Register in the System + soft copy DC Server.

Maintaining Shop Drawing Register & Preparing the Submittal for submitting to consultant.

Receiving & Distributing Correspondence to Project Director, Project Manager & Related Person

Distribution of documents after receiving of approved documents from Consultant & Client.

Maintain updated records of all approved documents and drawings and their distribution clearly

Updating Logs & soft Copy in the DC Server

Receiving Client Instruction, Site Instruction & distribution to concern person

Receiving DAF from Client & distribution to concern person.

Minutes of Meeting, Kick of Meeting Receiving & distribution to concern person.

Familiar with Integrated Management Procedure (IMS)

Following up with Technical Engineering Dept., Sub-contractor & Consultant Regarding for pending documents for more than 3 days (Under Review by Technical, Under Review by Consultant & Revised & Resubmit) Curriculum Vitae – Shaker Ahmed – Document Control Officer Resume for Document Controller 5 of 6 15-Oct-19

Coordinate to Planning Manager regarding for the Planned dates for submission of Drawings & Materials

Checking Drawing number as per Integrated Management System (IMS) before receiving from subcontractor, guiding them how to submit the documents in easy way

Weekly Preparation of Report Shop Drawing, Material, RFI, Method Statement, Technical Submittal, As Built Drawing, Testing & Commissioning, Operation & Maintenance Company: ACC-Simplex Infrastructure

Project: World One Tower

Position: Document Controller

Date : May 2012 to February 2015

Duties & Responsibilities

Working in software Aconex, uploading documents in Aconex for submission to client.

Follow-up with Municipality for approval of all documents (Shop drawing, License for Electricity & Water)

Submitting weekly report to the Project Director, Project Manager, Construction Manager, Engineers & Clients for the Progress of the Engineering Project

Updating Register of RFI ACC & Subcontractor & Preparing Submittal for submitting to client & after reply distributing to all related people thru Document Transmittal.

Updating Register of Specification Structural & distributing to all related people as per Document Matrix.

Updating Register of IR Structural & distributing to all related people thru Document Transmittal.

Distribute NCR to Project Manager, Construction Manager & Site Engineer

Follow-up Revised & Resubmit Drawings to Technical Dept. & Sub-contractor Company: JCC Private Limited

Position: Administrative Coordinator

Date : March 2009 to April 2012

Duties & Responsibilities:

Data Entry of incoming & outgoing correspondence.

Reports Preparation of Shop Drawing.

Reports preparation of authority drawing.

Performing operational and administrative tasks which include determining priorities, monitor work flows, analyze issues, prepare reports and develop guidelines/procedures applicable to the service provided.

Completes assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans.

Preparing associated reports, organizing and conducting training and staff development in accordance with approved guidelines;

Planning and coordinating special visits/events including bookings and organization of transport and baggage arrangements.

Liaise with managers and other representatives of agencies/organizations regarding the provision of services.

Interfaces with various levels of customers, suppliers, and vendors.

Excellent interpersonal, communications, organizational skills to determine customer requirements and the ability to inspire confidence & trust.

Responsible for the support of Company Safety, environment and Quality policies and programs. COMPUTER SKILLS

MS-Office Microsoft Office 2003 / 2007, 2009 (Word, Excel, Power Point). Typing speed Operation Typing Speed above 45wpm

Curriculum Vitae – Shaker Ahmed – Document Control Officer Resume for Document Controller 6 of 6 15-Oct-19

PERSONAL DETAILS

Full Name : Shaikh Shaker Ahmed.

Father’s Name : Shaikh Jafar Ahmed.

Date of Birth : 24th September 1984.

Marital Status : Married.

Nationality : Indian.

Passport No. : M8512909.

Driving License : Valid Qatari Driving License.

Reference : Available on request.

The Above statements are true to the Best of my knowledge and belief. Sd/-

Shaker Ahmed Shaikh



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