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Corporate Management/ Administration

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
December 05, 2019

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Maria Cardozo

RESUME SNAPSHOT

Fully detailed resume from Page 2

NAME JOB POSITION NATIONALITY IN DUBAI

Maria Cardozo

Corporate Management/

Administration

Indian Yes

More than 18 years of work experience, ensuring office operations run smoothly, juggle a variety of responsibilities meeting high quality standards, organized and good negotiating skills. Possess good communication skills and able to interact with many different individuals in a professional manner and maintaining a healthy environment. Experience:

August, 2019 till October, 2019 : Office Manager (Temporary Contract) Reporting to CEO

Business Class First Deal FZE LLC, Dubai, UAE

(Industry - Travel)

February, 2010 till May, 2019 : Office Manager

Reporting to Managing Director

EasyGo Commercial Broker LLC, Dubai, UAE

(Industry - Heavy Construction Equipment)

March, 2006 till December, 2008 : Manager – Corporate Services Reporting to MD & Director of Sales/Leasing

Emaar Properties PJSC,

Hamptons International MENA, Dubai, UAE

(Industry - Real Estate)

October, 2002 till March, 2006 : Secretary

Reporting to Senior Management and CEO

Greenline Interiors, Sharjah, UAE

(Industry - Interior Design)

March, 2002 till June, 2002 : Executive Secretary

Reporting to General Manager

Netways, Dubai, UAE

(Industry - Web Designing)

February 2000 till February 2002 : Customer Service Executive Reporting to Branch Manager

ICICI Bank Limited, Mumbai, India.

(Industry - Banking)

Computer Skills : Efficient in Microsoft Word, PowerPoint, Excel, Outlook, Internet, Photo Editing, Intranet

Depository system, PayTabs and CRM system

(HubSpot, Oracle & Master key).

Academic Achievements : Bachelor of Commerce, Mumbai University. Professional Qualification : Secretarial Diploma, Clare’s Institute, Mumbai, India. Certification : ISO 9001:2000 Certified, UAE

- Quality Management Systems Awareness.

- Internal Quality Auditor Training.

Extra-Curricular Activities : - Home tutor for Kindergarten and Primary grades.

- Participation in school competitions, sports and college social programs.

- Involved in National Service Scheme activities.

2

Maria Cardozo

Mobile : 050-*******

E-mail : adaz2s@r.postjobfree.com

Visa Status : Husband’s Sponsorship

Driving Skills : Valid U.A.E. Driving License

Career Objective : To provide my employer with a unique blend of my skills, more than 18 years of working experience and multi-talented qualities which I have in the past successfully utilized to the maximum potential, making me an outstanding performer on the job to contribute positively and increase productivity in the organization.

LinkedIn Profile : https://www.linkedin.com/in/maria-1602/ Personal Details

Date of Birth : February 16, 1978

Hobbies : Cooking, Music, Dancing, Reading and Internet Savvy Languages Known : English, Hindi, Marathi & Konkani Marital Status : Married

Work Experience

August, 2019 till October, 2019 : Office Manager (Temporary Contract) Reporting to CEO

Business Class First Deal FZE LLC, Dubai, UAE

(Industry - Travel)

Job Profile

Actively involved in travel business setup in UAE.

Assisting the CEO on prompt action on all business needs.

Organized and streamlined office operations and procedures.

Designed all correspondence templates and implemented filing system.

Organized Company Email setup, Email ids, Business cards, Company stamp, etc.

Managing company e-mails, telephone inquiries and meetings.

Contributed in HubSpot CRM software customization.

Coordination for HubSpot software integration with company website www.businessfirstdeal.com

Dealings with Banks on Corporate Bank accounts.

Involvement with Payment gateway integration for business requirements.

Issuing timely travel invoice and receipt to Clients.

Keeping track of all invoices and payment status on PayTabs gateway.

Interacting with Clients on payment follow-ups.

Website updates and coordination.

Assisting staff on IT, CRM support and troubleshoot.

Research on competitive prices for office supplies and online purchases.

Creating reports, presentations, etc.

3

February, 2010 till May, 2019 : Office Manager

Reporting to Managing Director

EasyGo Commercial Broker LLC, Dubai, UAE

(Industry - Heavy Construction Equipment)

Job Profile

Co-ordinating company e-mails, telephone inquiries, appointments and meetings.

Assisting the Managing Director and regular updates on business activities.

Supervising office staff and delegating assignments.

Maintaining cost control on office supplies and equipment purchases.

Co-ordinating travel and hotel bookings.

Creating reports, presentations, contracts, etc.

Timely business licenses and lease contracts renewal, etc.

Sourcing and initiating new leads and job inquiries for hire of heavy machinery equipment’s for construction services.

Preparation of Client quotations, negotiation on prices and other terms and conditions.

Manage contract and price negotiations with office vendors, service providers and office lease.

Serving as the central point of contact between the Clients/ Site team for timely machine delivery.

Prompt coordination for heavy machinery equipment’s maintenance, sudden breakdowns, etc.

Interacting with Clients with our statement of accounts and regular payment follow-ups.

Coordinating for Purchase orders and approved time sheets.

Managing Petty cash and maintaining expense report.

Timely company profile update.

Participate actively in the planning and execution of company events.

Design and implement filing systems.

March, 2006 till December, 2008 : Manager – Corporate Services Reporting to Managing Director & Director of Sales/ Leasing Emaar Properties PJSC, Hamptons International MENA Dubai, UAE

(Industry - Real Estate)

Job Profile

Assisting the Managing Director and Sales Director, Diary management, timely update on business activity, initiating correspondence on their behalf, etc.

Arranging and overseeing corporate meetings for management and departments.

Handling/ supervising travel, hotel, rent a car reservations with effective cost control.

Compelling notes/ meeting minutes, preparing letters/ memos/ presentations/ graphs/ charts/ emails, etc.

Assisting in preparing budget forecast in line with new goals and achievements.

Sales and Leasing team supervision and performance follow-up/ update.

Verification of Contracts, Cheques, supporting documentation, etc.

Assisting the team with regular performance reports, graphs on customers.

Working closely with Maintenance team on the maintenance activity and follow-up.

Timely follow-up with Accounts department on clearance of cheques and payments.

Managing Petty cash and maintaining expense report.

Supervising and coordinating on regular Property listing on the website.

Managing biometric attendance software for regular attendance and reports.

Organizing all Company Events and Staff team building outings.

Supervising the cost control for all departmental purchases with minimum number of reputable reliable quotes and enforcing the expense approval matrix.

Created and implemented time efficient Policies, Procedures, Process, Forms and templates, etc.

Managing all company e-mails, faxes, mails, courier services, etc.

Regular IT support and coordination for the team members.

Setup from scratch of Company website, Business cards, incorporated Company logo, Email Ids, 800- Hamptons, contact numbers, Company post box, print materials with logo, etc.

Controlling, supervising and executing any necessary business or operating licenses or renewals and lease contracts, etc.

Recruitment of staff, Monitoring and executing KPI, Job Description and Induction training.

Serving as the central point of contact between all departments and branches.

Managing responsibilities of all branch Administrators, Receptionists, Purchase, Marketing and Support staff.

Co-ordinating and Supervising Hamptons brand material distribution at different locations. 4

Coordinating for Property Magazine print material, proof reading, pictures, etc.

Sourcing, negotiating and coordinating for brand marketing signage, print, flyers, installation follow-up, etc.

Handling new office setup, refurbishment, snag works, etc.

Coordinating, supervising and maintaining office movement (individual or branch) and ensuring all office resources are procured, delivered, installed and in working order, including basic pantry/coffee room and vending supplies, etc.

Procuring, controlling, inventorying and maintaining all office supplies.

Outsourcing for warehousing for storage facilities.

Enhancing business relation by regular meetings with suppliers.

Verification of invoices against completion of job or receipt of material and timely release of payments to suppliers.

Supervising the company vehicles access, mileage records, car maintenance, car wash, signage, etc.

Working closely with Emaar to facilitate and procure few Hamptons administrative requirements such as transponders, parking spaces, mails, IT services, canteen facility, access approval, etc. October, 2002 till March, 2006 : Secretary

Reporting to Senior Management and CEO

Greenline Interiors, Sharjah, UAE

(Industry - Interior Design)

Job Profile

Responsible for more than one year as a HR secretary, handled recruitment services, scrutinizing & short listing CV’s, interaction between recruitment consultants, placing recruitment advertisements in newspapers, arranging interview schedule, correspondence, etc.

Drafting letters for confirmation of purchase orders and follow up correspondence informing payment details and freight instructions to suppliers.

Taking notes/ meeting minutes, preparing letters/ memos, emails, etc.

Immediate updating and tracking of all confirmed purchased orders.

Timely follow up between Suppliers and Forwarding agents for shipment of the orders.

Close follow-up with the accounts department for payment transfers for orders placed.

Arranging insurance cover for shipments.

Preparing letters for new inquiries, invoices, quotations and general correspondence.

Checking and circulating company e-mails to the concerned branches and departments of the company as well as distributing printed copies of the same for immediate action.

Segregating fax messages and distributing copies to the concerned department for action.

Attending Telephone Calls and Handling EPABX System.

Handling online courier service for dispatching documents or parcels.

Handling petrol cards for the company employees, arranging new and renewal cards for the same.

Corresponding for rent-a-car and car return.

Arranging hotel bookings and travel.

Assisting the CEO and Senior Management.

March, 2002 till June, 2002 : Executive Secretary

Reporting to General Manager

Netways, Dubai, UAE

(Industry - Web Designing)

Job Profile

Handling the administration work i.e. preparing invoices, receipts, payment vouchers, drafting of letters, filing and dispatching, segregating fax messages, maintaining mail and attendance records.

Handling the daily appointment schedules.

Arranging images and text matter to be uploaded on the websites designed by our team.

Handling the petty cash and stationery.

Arranging meetings and appointments.

Coordinating with travel agencies for hotel and travel arrangements.

Interaction and timely follow up between head office and clients.

Attending telephone calls and handling EPABX system.

Simultaneously handling the marketing sector by providing daily appointments for the sales executives with new prospective clients.

5

February, 2000 till February, 2002: Customer Service Executive Reporting to Branch Manager

ICICI Bank Limited - Mumbai, India

(Industry - Banking)

Job Profile

Attending customers for depository services which includes demat account opening.

Assisting customers with savings bank account opening.

Verification of all forms and supporting documentations.

Verifying and accepting demat request forms for various companies shares.

Proceeding timely transfer instructions for selling electronic shares.

Verifying the data provided by the customer with the system.

Operating Intranet system, data entry, drafting of letters, coordinating emails, etc.

Cross selling safety bond issues and debit card applications.

Personally attending and solving all customer queries.

Segregating mails and attending calls.

Capable of working under pressure and providing customer satisfaction. Recommendations received via LinkedIn:

Ahmed Mahmoud Moustafa

Senior Procurement Specialist

Maria was a client of Ahmed’s (EasyGo Commercial Broker) Maria did excellent work in the field of Machinery rental and was very good in follow up and managing our orders, thanks alot.

Janice Fernandes

Executive Secretary at Hamad Medical Corporation

Janice worked with Maria in different groups (Greenline Interiors) I have known Maria Cardozo during my tenure at Greenline Yacht Interiors. Maria is a hardworking, independent and proactive worker.

Sam Issa

Founder & Managing Partner at Realpoint Real Estate Consultancy Maria worked with Sam in the same group (Greenline Interiors) While working with Maria at Greenline Interiors I have always thought that she has so much potential and energy and knew that it will only be a matter of time for her to achieve bigger goals. She is full of energy, positivity, very focused to deliver on set goals and managing stressful situations in a calm and professional manner. I believe that Maria will be an amazing addition to any organization that she would join. Mohammed Azharuddin

Facility Management Assistant at Emaar Properties

Maria worked with Mohammed in the same group (Emaar Properties PJSC, Hamptons International) Am Happy to recommend my ex-colleague "Maria Cardozo" who is a well-established professional, exceptionally talented, dedicated, self-motivated and a capable lady who has got immense knowledge of handling work without pressure. Moreover her Positive attitude towards work makes her an inspiring team leader. I wish "Maria" all the very best and wish her Good Luck. Lona Crasto

Executive Secretary at Unipods LLC

Lona worked with Maria in different groups (Greenline Interiors) I have worked with Maria for about 3-5 years but known her over 10 years now. She is focused, cooperative and totally dependable. She is a team player and can maturely handle work pressure. I can vouch that she will be an asset to any organization who may wish to hire her. 6

Fatima Shaikh

Managing Director at EASY GO COMMERCIAL LLC

Fatima managed Maria directly (EasyGo Commercial Broker) Maria is very hard working, a very honest and sincere person. Whatever job assigned to her she puts her 100% energy to get the work done within the time limit, a very dedicate person I must say. I would recommend her and may she achieve and succeed in whatever she aims of. Waqas Tariq

UAV Instructor Test Pilot, Avionic and Maintenance Technician at UAVision Maria worked with Waqas in the same group (Emaar Properties PJSC, Hamptons International) I have always come across Maria as a very hardworking and result oriented individual. Her knowledge on multiple domains is her biggest plus and thus adds value to her organization. Her regional experience and expertise in Administration, property / real estate, and hospitality are verticals that she excels in, to name a few. Highly recommended and a quality asset to any organization. Himanshu Joshi

IT INFRASTRUCTURE & SURVEILLANCE / TIME ATTENDANCE & ACCESS CONTROL / VISITOR & VEHICLE MANAGEMENT / FIRE ALARM

Maria worked with Himanshu in the same group (Greenline Interiors) Smart and Intelligent, Team Player with Leadership quality. It was great experience working with Maria always ready to support, above all a great human being. God Bless. References:

Fatima Shaikh

Managing Director

EasyGo Commercial Broker LLC, Dubai, UAE

adaz2s@r.postjobfree.com

055-***-****

Aurore Maupou

Ex-Sales Director

Emaar Properties PJSC, Hamptons International MENA - Dubai, UAE adaz2s@r.postjobfree.com

050-***-****

Mr. Nasser Rafi

CEO, Emaar Malls Group

Ex-Managing Director - Emaar Properties PJSC, Hamptons International MENA - Dubai, UAE



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